Legal Notices / RFPs


Town of Glenville

Glenville, New York

Legacy Park Performance Area

Guidance Notes

Review Advertisement for Bids with the Owner and modify language as needed to comply with Owner’s procurement/purchasing requirements and language.

This version is to be used only for the Project Manuals.  Refer to alternative Advertisement for Bids to be published in the newspaper.

General Notice

The Town of Glenville (Owner) is requesting Bids for the construction of the following Project:

Legacy Park Performance Area

MJ Project 704.22

Sealed bids for the construction of the Project will be received at the Glenville Municipal Center located at 18 Glenridge Road Glenville, NY 12303, until Thursday, February 15, 2024, at 2:00 p.m. local time. At that time the sealed bids received will be publicly opened and read.

Guidance Notes

The basis of each Bid may vary, and may even include alternate bids. This should be made clear in the Bid Form. Edit to suit the Project and Owner’s requirements. Choose paragraphs as appropriate for the Project and delete paragraphs not used.

Descriptions of the Work should be brief, but provide adequate detail for prospective Bidders to be able to determine if the Work is the type of project they can pursue.  Descriptions should be consistent with those included in the Division 01 Section 011000 Summary of Work.

Notes to User—The advertisement may be for a single contract, or for several contracts being bid concurrently where multi-prime contracts are used. For a single contract, delete the “[OR],” the wording that introduces the table, and the table itself. For multiple contracts, delete the sentence beginning “Bids are requested for the following…” and the “[OR”], and retain the table and introductory wording. Revise the format if a table is not practical for print publication.

The Project includes the following Work:

Build a performance area composed of a timber frame pavilion, exterior lighting, stone dust paths, lawn space, and landscaping. Earthwork to form a screening berm, a flat performance area, and necessary surface drainage. Nine flagpoles are to be installed along with landscape lights to illuminate the flags. The pavilion will also be electrified. A stone dust path will wrap around the performance area and join with an existing stone dust trail system.


Lump Sum Bids are requested for the following Contract: General Construction

All site work shall be completed upon or before May 24, 2024. The timber frame pavilion shall be substantially completed on or before July 1, 2024, and ready for final payment by August 1, 2024.

Obtaining the Bidding Documents

Guidance Notes—Bidding Documents may be made available to prospective Bidders using a variety of methods ranging from providing printed documents to allowing them to be downloaded from a website. If the Bidding Documents will be made available in an electronic format, then the following standard paragraphs assume that the documents will be distributed as PDF files. If other types of files, such as native CAD files or building information models (BIM), will be made available to Bidders, then edit the advertisement accordingly, and review Guidance Note 9 accompanying Article 2 of the Instructions to Bidders for Construction Contract (2018), regarding file formats other than PDFs.

Notes to User—Use the following paragraphs for distribution of Bid Documents using a Bidding Documents website established for the Project. Delete if not used.

To become a Registered Plan Holder and to obtain electronic copies of the Contract Documents, please visit the MJ’S Plan Room located at Bids received from non-registered plan holders may be subject to disqualification.

Addenda, if any, will be issued only to Registered Plan Holders whose name and address are on record. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.

Deadline for questions is 12:00 PM on February 8, 2024.

Pre-bid Conference

Notes to User—Determine if a Pre-Bid conference is to be held.  If a pre-bid conference is to be held, Owner should determine if it is desirable to require attendance (mandatory) at the Pre-Bid Conference. Coordinate with the Instructions to Bidders. Choose the appropriate following paragraph and delete the paragraphs not used.

Coordinate changes in Section 001113 Advertisement for Bids with Section 002113 Instructions to Bidders.

A pre-bid conference will not be held.

Instructions to Bidders

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

[Delete below if not applicable]

Notes to User— Insert the following language only for OCR - CDBG funded projects.

[Delete below if not applicable]

Notes to User— Edit the following based required prevailing wages (state vs. federal).

Prevailing Wages

The Bidders must comply with New York State Department of Labor Prevailing Wage Rate Schedule.

Bid security in the amount of 5% of the Bid must accompany each Bid in accordance with the Instructions to Bidders.

The successful Bidders will be required to furnish a performance bond and a payment bond, each in an amount equal to 100% of the contract price.

Attention of Bidders is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.

The Owner, reserves the right to waive any informalities or irregularities in the Bid received, or to reject any or all Bids without explanation.

The Owner is an exempt organization under the Tax Law and is exempt from payment of Sales and Compensating Use Taxes on materials which are to be incorporated into the project and which are to be separately sold by the Contractor to the Owner prior to incorporation into the project, pursuant to the provisions of the Contract. These taxes are not to be included in the bid.


This Advertisement is issued by:

Owner: Town of Glenville

By:          Chris Koetzle

Title:      Town Supervisor

Date:     January 12, 2024