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Town Board Meeting Minutes 2/3/2010
REGULAR MEETING OF THE TOWN BOARD
TOWN OF GLENVILLE
FEBRUARY 3, 2010
AT THE GLENVILLE MUNICIPAL CENTER
18 GLENRIDGE ROAD, GLENVILLE, NEW YORK

Present:        Supervisor Christopher A. Koetzle, Councilmen Alan Boulant, Mark Quinn, Sid Ramotar and Councilwoman Gina M. Wierzbowski

Absent: None

                Supervisor Koetzle called the meeting to order at 7:30 PM; gave the Invocation and led us in the Pledge of Allegiance.

                Supervisor Koetzle asked the Town Clerk, Linda C. Neals, to call the roll.  Everyone was present and accounted for.

                Supervisor Koetzle announced that an executive session has been added to the agenda to discuss personnel matters.

Town Council Reports:

                Councilman Quinn – “Unfortunately “Mother-Nature” has not smiled upon us enough, Winterfest 2010 is still scheduled for this Saturday, February 6th, from 11:00 am to 3:00 pm.  Due to the weather conditions the horse drawn sleigh rides and the cross country ski race have been cancelled.”

                Councilwoman Wierzbowski – “The Dawson Road bridge repair, they have re-evaluated the previous report that was submitted and there appears to be a reduction in the cost. They hope to have a report to us at the February 24th work session.”

                Councilman Ramotar – “Baptist Health is requesting a zoning map amendment to establish a “mixed use plan development district” on 48 acres on Swaggertown Road.  This commercial parcel is currently zoned as “suburban residential”.  At the last Planning and Zoning Commission meeting it was brought up that they are looking at five (5) phases but the Town’s ordinance mandates that the PDD is no longer than four (4) years so the Planning and Zoning Commission appears to be inclined to recommend a zoning of the entire 48 acres but it wants to make sure that any plans for future phases beyond a four (4) year period will require a re-review by the Town Board and the Planning and Zoning.”

                The following people exercised the Privilege of the Floor:

                Raymond Tryniszewski, resident, asked the Board why Time Warner Cable raises their rates every year.”

                Ed Rosenberg, resident, reminded the Board that two current board members had voted for no raises in 2010.  He stated he knows they will be negotiating three contracts and he mentioned that there are a lot of people out of work.  He further stated that the Board had not laid any one off that he was aware of or cut anybodies hours that he was aware of and that the Board should take into consideration that the taxpayers are all suffering.  He also issued a challenge to the Supervisor in regards to open government when negotiating the contracts and once the agreements get to the point where the unions agree to the terms and the Board is ready to vote on them he would like to see a public hearing prior to the vote.”

Supervisor’s Comments:

                Supervisor Koetzle shared the following information:

                Attended the Schenectady Military Advisory Committee (SMAC) meeting and I was brought on as part of the steering committee.  They gave me a tour of the base and they gave me a briefing on the mission of our Air National Guard.

                They have a significant impact on our local economy; they employ over 300 people at that base.  Their economic impact to our local economy, not just Glenville but Schenectady County is about 123 million dollars.

                SMAC’s mission is to find ways of keeping our Air National Guard here, with all of the cuts in Washington and Congress looking at what they want to do with certain air bases we’re ever vigilant to make sure that they understand the value of this base not just in this community but to our national security.

                They also talked about their plans for a 2012 Air Show, planning will begin shortly.

                At our last work session we talked about the Pharmacy Benefit Manager model in our prescription costs.  We had an opportunity at the staff meeting to talk to the department heads about the opportunity of a significant cost savings through using a Pharmacy Benefit Manager and essentially what that is is we would strip out the drug component of our health insurance contracts significantly lowering the cost of that contract and then going with a Pharmacy Benefit Manager.

                We are asking for comments from the staff and to get back to the Board with recommendations.

                The next step is we would ask the representative that came to our work session to do an analysis and come back with a proposal.  Anything from there would require negotiations through contracts.

                Thank you all for submitting your strategic plans to me.  Jamie and I are working on getting a comprehensive piece together and we have asked the staff to add their comments to it.  Jamie and I have talked about going to our Committee Chairs and asking for their input as well.  Our next step would be to get some strategy around these goals and to start putting implementation timelines in place and assigning each of the Councilmember’s ownership of each of the goals.

                In the spirit of open government we will share that plan with the residents and post them on our website.

                We met with the County Manager regarding the consolidation of the dispatch unit.  Their proposal is to essentially take the Town’s dispatch unit and bring them into one location.  Although they presented that there would not be any savings; the big benefit would be to improve public safety.  They want to take control of the operation but then send us a bill.  They would bill us the same way they have in the past.  I told Kathleen Rooney, County Manager, I have a problem that when you separate the taxing entity from having the ability to control costs I think you are going to run into problems.  We won’t have the ability to control costs at that point we would just have to pay the bill.  I can’t tell a tax payer that part of their bill is something I can’t control.  My comments were if you want to take it, take it but if you are going to take it then you be the taxing entity.

                Jamie and I are working on a sketch of the Town’s newsletter and as you know we want to increase our communication with the residents.  Any articles that you might want in the newsletter please get them to Jamie within the next week or two.  We are looking for creative ways to print and distribute cheaper then we might have done in the past.  We hope to have at least two this year, a winter/spring and then a summer/fall.

                Jamie and I had a meeting with Time Warner Cable today.  We have begun negotiations with the franchise renewal agreement.  Next week we will be meeting with Phillip Morris from Proctor’s Theatre.  Schenectady has a new arrangement where they are not using Schenectady Public Access anymore.  Proctors is going to be the production unit of these channels.  They are going to expand to three channels, education, government and public access channels.  Their proposal will be that we then pay to access these channels and again I have a problem, it will be a pass through to our residents.  If we were even to consider that we are going to have to see a lot more town programming then we see now; right now we have two (2) shows a week.  This will come before this Board soon for our decision.

                Fire District #4 – the resolution that the previous board passed in December was inadequate, it didn’t have the correct boundaries in the resolution.  There was no survey done and the County requires it.  The survey has been scheduled and we should meet our March 1st deadline with no problem.

                Supervisor Koetzle mentioned the following events:
                Glenville Rotary, pasta dinner at the Glenville Senior Center on February 5th.
                Open house at the new “Plush Hair Salon” on the 5th as well.

                Supervisor Koetzle moved ahead with the resolutions

RESOLUTION NO. 58-2010

Moved by:       Councilwoman Wierzbowski
Seconded by:    Councilman Ramotar

                WHEREAS, a vacancy exists in the Town of Glenville Highway Department for the position of Welder, and

                WHEREAS, a notice of the vacancy was posted on the town’s website, seven applications were received, and the top candidates were interviewed and tested for welding proficiency, and

                WHEREAS, the position of Welder is provided for in the 2010 Highway Budget and authorized in the staffing resolution approved at the 2010 organizational meeting,

                NOW, THEREFORE, BE IT RESOLVED, upon the recommendation of the Town of Glenville Highway Superintendent Thomas Coppola that Joseph Budka, of 807 Bolt Road, Glenville, is hereby appointed to the title of Welder for the town of Glenville, beginning no earlier than February 4, 2010, at a salary set forth in the Town of Glenville/ Glenville Highway Employees Association agreement, and

                BE IT FURTHER RESOLVED, that said appointment will be subject to the required twenty-six week probationary period in accordance with the rules of the Schenectady County Civil Service.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried

Discussion…

                Mike Cuevas, Attorney – “The town law requires that whenever a town is selling property that has a value greater then $1,000 that you hold a public hearing.  This is an unusual situation, there’s no tangible piece of property or equipment or anything like that that we are selling, there is a property right that the Town has so that this right to receive electricity from the grid or to come off the grid is a property right that the Town has and that apparently there are what they call “electricity aggregators” out there that are willing to pay for the Town to come off the grid whenever one of these NYISO demand events occur.  To be on the safe side and give everyone the opportunity to comment on this proposal we think that in the broadest definition of the term of “property” under the town law we should have this public hearing.”

                Supervisor Koetzle – “As I understand it, it says here that payments to the Town will exceed a $1,000 a year, we anticipate payments to be somewhere between $25,000 and $30,000 to the Town and that is significant revenue.”

RESOLUTION NO. 59-2010

Moved by:       Councilwoman Wierzbowski
Seconded by:    Councilman Ramotar

                WHEREAS, the Town Board has an interest in participating in the New York Independent System Operator (NYISO) Demand Response Program whereby the Town would receive a payment for its agreement to curtail electricity use in the event of a NYISO called event or events; and

                WHEREAS, the Town Board has determined that the Town has certain back-up generators that can safely and adequately provide certain Town facilities with electrical power in the event of a NYISO event; and

                WHEREAS, the Town has received a proposal from CPower to act as the Town’s representative in the NYISO Demand Response Programs whereby the Town would receive a payment of 65% of the net NYISO market prices multiplied by the Town’s demonstrated curtailment performance, whether or not an NYISO event is called: and

                WHEREAS, pursuant to Board direction, Town staff has sought proposals from other “electricity aggregators” that might be interested in serving as the Town’s agent in this program and has determined that the CPower proposal provides the terms most beneficial to the Town; and

                WHEREAS, the payments to the Town will exceed $1,000 per year;

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Glenville hereby schedules a public hearing pursuant to Town Law §198 (12) (a) for Wednesday, February 17, 2010, at 7:30 p.m., or as soon thereafter as possible, at the Town of Glenville Municipal Center to receive comments on and to consider the proposed agreement with CPower to act as the Town’s agent in the NYISO Demand Response Programs.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 60-2010

Moved by:       Councilwoman Wierzbowski
Seconded by:    Councilman Ramotar

                WHEREAS, the NYS Energy Research and Development Authority (NYSERDA) has made available grant monies under the Implementation Funding for Small Municipalities American Recovery and Reinvestment Act, and

                WHEREAS, energy audits have been performed on Glenville’s municipal buildings to determine what energy improvements can be made, and

                WHEREAS, HRP Associates, Inc., has determined that the town Highway Garage is suitable for the addition of a solar photovoltaic system to its existing structure,


                NOW, THEREFORE, BE IT RESOLVED, that the Supervisor of the Town of Glenville is hereby authorized to submit an application to NYSERDA for funding through the Implementation Funding for Small Municipalities American Recovery and Reinvestment Act in an amount not to exceed $140,000 for the installation of a solar photovoltaic system on the town Highway Garage, with the proposed town share of the grant being 10% or $14,000.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried

RESOLUTION NO. 61-2010

Moved by:       Councilwoman Wierzbowski
Seconded by:    Councilman Ramotar

                WHEREAS, the NYS Energy Research and Development Authority (NYSERDA) has made available grant monies under the Implementation Funding for Small Municipalities American Recovery and Reinvestment Act, and

                WHEREAS, energy audits have been performed on Glenville’s municipal buildings to determine what energy improvements can be made, and

                WHEREAS, HRP Associates, Inc., has determined that the town Highway Garage is suitable for the addition of a waste oil burning furnace to its existing structure,

                NOW, THEREFORE, BE IT RESOLVED, that the Supervisor of the Town of Glenville is hereby authorized to submit an application to NYSERDA for funding through the Implementation Funding for Small Municipalities American Recovery and Reinvestment Act in an amount not to exceed $19,000 for the installation of a waste oil burning furnace in the town Highway Garage, with the proposed town share of the grant being 10% or $1,900.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried

RESOLUTION NO. 62-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                WHEREAS, the County of Schenectady is participating in the New York State Special Traffic Options Program for Driving While Intoxicated (DWI); and

                WHEREAS, the County of Schenectady and the Town of Glenville are desirous of reducing the tragic loss of life and personal injury that results from driving while intoxicated through cooperation of the law enforcement agencies in the county in implementing the County STOP-DWI Plan; and

                WHEREAS, the County agrees to fund equipment purchases and enforcement, adjudication and training activities listed in the plan and the Town will not be required to fund the program in an amount greater than that received from fine revenues for the period of the agreement

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Glenville hereby authorizes the Supervisor to execute the 2010 STOP-DWI Plan agreement with the County of Schenectady.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 63-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Boulant

                WHEREAS, the Town of Glenville has been awarded a grant in the amount of $300,000 from the Housing and Urban Development’s HOME grant for rehabilitation of homes in Schenectady County having health and safety deficiencies and whose owners meet income guidelines, and

                WHEREAS, funding have been provided in the grant to allow for effective administration of various grant requirements,

                NOW, THEREFORE, BE IT RESOLVED, that the Supervisor of the town of Glenville is hereby authorized to enter into agreement with Marvin and Company, 160 Broad Street, Schuylerville, NY, for the following services:

§       Program outreach and marketing
§       Determination of homeowner income eligibility and program-related homeowner counseling
§       Performance of energy audits for each unit
§       Performance of lead risk assessments for all units built prior to 1978
§       Development of project work scopes, work write-ups and cost estimates
§       Management and documentation of contractor bidding and selection process
§       On-site construction monitoring
§       Monitoring of work performance and compliance with NYS Housing Trust Fund Corporation rehabilitation standards for single family structures

and,

                BE IT FURTHER RESOLVED, that compensation for the services of Marvin and Company described above are approved at an amount not to exceed $64,125.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried

RESOLUTION NO. 64-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Boulant

                WHEREAS, the Town of Glenville has been awarded a grant in the amount of $300,000 from the Housing and Urban Development’s HOME grant for rehabilitation of homes in Schenectady County having health and safety deficiencies and whose owners meet income guidelines, and

                WHEREAS, funding have been provided in the grant to allow for effective administration of various grant requirements,

                NOW, THEREFORE, BE IT RESOLVED, that the Supervisor of the town of Glenville is hereby authorized to enter into agreement with SUSAN M. LOMBARDI on behalf of Community Development Resources, LLC, 51 Pashley Road, Glenville, New York, to provide the following services for the Town:

¨       Act as liaison for the Town of Glenville between NYSDHCR (funding source) and Marvin & Company (program delivery contractor) for grant administration of the HOME program awarded in 2009
¨       Monitor compliance of grant requirements
¨       Oversee and facilitate necessary approvals and documentation for NYSDHCR contract execution, release of funds, disbursements, reporting and close-out of the grant
¨       Keep Town Board members informed on status of the HOME program

and,

                BE IT FURTHER RESOLVED, that compensation for the services of Community Development Resources, LLC are approved at an amount not to exceed $7,500.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried


RESOLUTION NO. 65-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Boulant

                WHEREAS, in order to maintain the destruction of obsolete records per "Records Retention and Disposition Schedule" published by the State of New York, and

                WHEREAS, all 2009 departmental records, files, reports and other miscellaneous material must be indexed and filed within the archives of the municipality,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby reappoints the following individual as a Part-time Inventory Clerk, Joan Spencer Szablewski, 88 Skyway Drive, Glenville,

                NOW BE IT FURTHER RESOLVED, that she be paid at an hourly rate of ten dollars and fifty cents ($10.50), not to exceed seventy-five (75) hours, without any benefits, to be taken from budgeted account 01.00.1410.1000.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:            None

Motion Carried


RESOLUTION NO. 66-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Ramotar
                BE IT RESOLVED, that the minutes of the organizational meeting held on January 6 and the regular meeting held on January 20, 2010, are hereby approved and accepted as entered.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

New Business:

                Councilman Boulant – “On March 19th at 144 Freemans Bridge Road, the Glenville Business Association is going to do a St. Patrick’s Day/Fundraiser for the “Hannah’s Hope Fund”, which some of you folks have been involved with before.  There’s a meeting on February 11th at Glen Sanders Mansion.  There will be corn beef and cabbage and there will be a silent auction and we are in the process of getting a sports personality to show up and do some memorabilia signings.  As we go forward I will have more detailed information but I just wanted to mention it as a “save the date” function.”

RESOLUTION NO. 67-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                BE IT RESOLVED, that the Town Board of the Town of Glenville hereby adjourns into Executive Session to discuss personnel matters.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None

Motion Carried


                Supervisor Koetzle adjourned this portion of the meeting at 8:04 p.m. and entered into Executive Session.

                Time being 9:07 p.m.; Supervisor Koetzle reconvened the meeting.

                Motion to adjourn was moved by Councilman Boulant; Seconded by Councilman Quinn.

                The Town of Glenville Town Board Meeting was adjourned at 9:08 PM.


                                                                ATTEST:



______________________________
Linda C. Neals
Town Clerk