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Town Board Meeting Minutes 4/7/2010
REGULAR MEETING OF THE TOWN BOARD
TOWN OF GLENVILLE
APRIL 7, 2010
AT THE GLENVILLE MUNICIPAL CENTER
18 GLENRIDGE ROAD, GLENVILLE, NEW YORK

Present:        Supervisor Christopher A. Koetzle, Councilmen Alan Boulant, Mark Quinn, Sid Ramotar and Councilwoman Gina M. Wierzbowski

Absent: None

                Supervisor Koetzle called the meeting to order at 7:30 PM; gave the Invocation and led us in the Pledge of Allegiance.

                Supervisor Koetzle asked the Town Clerk, Linda C. Neals, to call the roll.  Everyone was present and accounted for.

Town Council Reports:

                Councilman Ramotar – “The staff has prepared the first draft of the “Glenville Community Profile” which is designed to draw the attention of would be new businesses to Glenville.  Once finalized the “Profile” will be placed in the hands of commercial brokers in the Capital District and will be distributing the “Profile” to regional and state economic agencies and it will be displayed on the Town’s website.

                Yesterday I attended a ribbon cutting for the newest business in Glenville, Beneventos Pizza Café, owners Ross Grasso and Nick Dellveneri, located at 80 Freemans Bridge Road formally the site of Randy’s Auto Service.  The owners of the new business did a great job in remodeling the building.  Everyone that sampled the food thought that it was delicious.

                We will be attending, we being the Supervisor, myself and the Economic Development and Planning staff, a meeting with Ray Gillen of Metroplex next Thursday to discuss what we would like to see for redevelopment of the vacant K-Mart property.  We will also be discussing pending projects in Glenville involving Metroplex.”

                Councilwoman Wierzbowski – “The Engineering Committee held an organizational meeting on Monday afternoon with the department heads and I attended as liaison.  It was a very productive meeting; there was a very good exchange of ideas between the department heads and the committee.  The committee appears to be extremely knowledgeable and very proactive in wanting to assist the Town with the project that it is going to potentially review.  They are going to assist us going forward with our projects in many ways, some of the areas they are going to help us are they are going to be providing advisory engineering expertise, technology review and program and project planning.  They’ll help us look at projects that are going on currently if we request them too and I think the idea of the committee was to do that and I think they are going to do a great job.”

                Councilman Boulant – “Last week, Councilman Ramotar and I attended the DARE graduation that was held at Glen Worden School.  This was my first experience with it.  There were 40 students that participated in the graduation.  Officer Dunbar did a phenomenal job and you could tell that the kids really took to him.  It is a very worthwhile program and I think we need to do what ever we can as a community to make sure that we maintain that.

                On Saturday, June 5th at 9:00 am, the Annual DARE Golf Tournament will be held at Fairways of Halfmoon.  We are going to be looking for golfers and sponsors and it will be put on by the Glenville and Scotia Police Departments.

                Last week there was an accident by the Return which closed the roadway for quite some time.  I spent about 3 hours at the scene just to educate myself, seeing how the Police Department handled themselves, talking to the residents that were outside and some of the volunteer fire departments.  It was quite an amazing thing, it was almost a scene from a movie and the thing that I gathered the most was there were some concerns about the 9-1-1 calls.  There were many 9-1-1 calls that seemed to not get answered.  I want to explain to the residents that everyone in this day and age has a cell phone, it was during rush hour and there were many 9-1-1 calls and some of those calls didn’t get an answer.  I investigated it today and what happens is when you call 9-1-1 it automatically goes to the City of Schenectady, they take care of all 9-1-1 wireless calls.  They did a phenomenal job being that they were overburdened with calls from this accident.  The dispatchers did a great job; there was a DWI accident at that same time.  So if you call 9-1-1 from a cell phone and you don’t get a response, hang up and call back because you can get caught in limbo if there are a lot of people calling for the same reason.

                I would like to commend two local residents who assisted Officer Mell that night when the suspect took off, Michael Hamilton and Jeff Kehoe who were very helpful in catching the suspect and restraining him until Officer Mell arrived.”

                Councilman Quinn – “I have one announcement from our Assessor’s Office.  This year our Grievance Day will be held on May 25th from 9:00 am until 9:00 pm.  Our Assessor, Darlene Abbatecola is asking that everyone make appointments for the day, as you can imagine it is difficult to assess how many people are actually going to take us up on that so it is very important that people fill those slots with appointments.  She already has a schedule set up so people can phone her office or contact her by email to get an appointment time.  Again that is May 25th from 9:00 am to 9:00 pm.”

                No one wished to speak during Privilege of the Floor

Supervisor’s Comments:

                Supervisor Koetzle shared the following information:

                I would like to take this opportunity to update the Board on the Unified 9-1-1 Center that the County has proposed.

                We have worked with our department heads and effectively put together a five page draft on where we are with the UCC (Unified County Center), what our position is, what are issues are.  There are seven major issues that we have with the proposal.  We have some questions that we would like answered and we have some proposals of ourselves that we would like the County to look at.

                I would like to point something out that the Chief let us know and really I think that this is at the heart of some of our issues regarding the UCC.  Essentially the current UCC project overview for year one has approximately 54% of its budget allocated to the Towns; Glenville, Rotterdam and Niskayuna.  Although the City is responsible for about 65% of the calls, 54% of the cost would be shifted to the towns.  The City would only be billed about 45% of the operating costs.  The maintenance of the proposal however leads to a more, I think, unfair result considering that the three towns will now receive the same level of service, it is important to remember that we will all be receiving the same level of service under this proposal but based on the 2009 figures if we look at that 54% piece of the pie that the towns would be paying, Rotterdam would be responsible for 38% of the call volume based on ’09 numbers but only be billed for 20% of operational costs, Glenville would be responsible for 32% of the call volume but would be billed for 20% of the operational costs.  In Niskayuna 30% of the call volume they would only be billed for 13% of the operational costs.  This seems to be a very unfair situation for Glenville.  So when you look at ’09 figures Rotterdam has 6,603 calls, the cost per resident under the proposal would be $112.  Niskayuna had 5,089 calls and they would have a cost per resident of $97.  Glenville had 5,478 calls and we would have a cost per resident of $135 so you can see how unfair it really is for the Glenville residents under this proposal.

                This is the heart of why we are trying to propose a different method because it just isn’t fair that we now would have the same level of service but be paying so much more per call.

                This document will be finished and sent to our County Legislatures and our County Manager and made available to anyone who is interested in really reading our position on this.

                I will be starting my Supervisor hours as I promised this Saturday from 8:30 am to 11:00 am here at Town Hall.  This will be the first Saturday of every month going forward and I am also available by appointment.

                The newsletter will be out tomorrow in the Weekly and it will also be on the website.

                The annual Indian Kill Open House Fishing Day will be held on Saturday, May 8th from 8:30 am to noon.  You must pre-register and one of the locations to register is Goldstock’s on Freemans Bridge Road.

                Our department heads met with Paychex and it looks like there are some opportunities for some significant efficiency in our payroll reporting.  Basically they are calling the product “time and labor on line” which gives us a variety of reporting options such as a time clock, computer reporting or actually human input by department heads.  All of these integrate into a final payroll quite efficiently so there are some opportunities for significant savings here.  I think Jamie and the department heads have some more homework to do.  There will be some costs but we believe it will offset with some staff savings.

                You all received in your mailbox the tentative budget results for ’09.  I just want to point out a few things that the comptroller and I had an opportunity to talk about.  It looks as though we will finish 2010 with about a 2 million dollar surplus but of the 2 million dollars about 1.2 million would be encumbered.  So we are looking at about $800,000 in unrestricted or money that we can use to help offset the 2011 budget.  The problem with that is the previous Board used about 1.5 million last year so just to get back to even we would have to use about 1.5 million so using $800,000 as you can see, would leave us short and if nothing at all changed and we just had to close that shortfall that is a 12% tax increase right off the bat, just to get us back even.  That does not include any labor negotiations that we might want to undertake if we were to give a 3% raise to these unions for example, just an example number, that is about a $100,000 hit which would add another $200,000 or 2% to our 12%, so if we are negotiating labor contracts and we have to negotiate a raise we are looking at 14% right now just to put us back where we need to be.

                There are some issues that we are going to have to face because we know some things are going to continue to increase; health insurance, contract negotiations are going to happen and there will be some cost to the town.  As we go through the year we look at where are we going to get extra revenue, where are we going to save revenue and we have been looking at some of that but the mortgage tax is down.  It is down $15,000 from the prior months.  If that rate holds we are looking at about an $80,000 shortfall and that would add another 1½% so now we are at 15½%.  Now this is just a projection.  March numbers could start to come in much better but I am not holding out a lot of hope that they get better.  We are on track for our overtime and straight time although we do not know what fall or winter will bring at the end of this year.”

                Councilman Boulant – “Is this taking into consideration some of the staff changes that were made?”

                Supervisor Koetzle – “Those have not been booked yet.  April 15th the Comptroller has a report he has to the State and I think at that point…

                (The Comptroller spoke but did not come up to the microphone)

                Supervisor Koetzle moved ahead with the agenda items.



RESOLUTION NO. 83-2010

Moved by:       Councilwoman Wierzbowski
Seconded by:    Councilman Boulant

                WHEREAS, I am introducing a Local Law to amend Chapter 255, “Vehicle and Traffic” of the Code of the Town of Glenville; and

                WHEREAS, a duly scheduled public hearing must be held in order to change such a law,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville will meet at the Glenville Municipal Center on Wednesday, April 21, 2010 at 7:30 P.M., or as soon thereafter as can be reached, at which time and place will hear all persons interested in a proposed local law to amend Chapter 255, Vehicle and Traffic Law of the Code of the Town of Glenville; and

                BE IT FURTHER RESOLVED that the Town Clerk be, and she hereby is directed to prepare the proper notice of said hearing in accordance with law as follows:

Section 255-8. – Speed Limits

REPEAL:
        C. A maximum speed limit of 40 miles per hour is hereby repealed within the Town of Glenville on the following county highways:

        Hoffman Hill Road Ext. entire length from Wolf Hollow Road to Wolf Hollow Road

ADD:
        G. A maximum speed limit of 30 miles per hour is hereby established within the Town of Glenville on the following county highways:

        Hoffman Hill Road Ext. entire length from Wolf Hollow Road to Wolf Hollow Road

Section 255-2. – Stop Intersections

ADD:
        Intersection                    With/Stop Sign On                       Entrance(s)

        Alder Lane                      Willow Lane                             East and West

                BE IT FURTHER RESOLVED, that this resolution shall take effect when filed with the Secretary of the State of New York.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 84-2010

Moved by:       Councilwoman Wierzbowski
Seconded by:    Councilman Ramotar

                WHEREAS, the Town of Glenville is the recipient of a NY Power Authority grant for the installation of a solar PV (photovoltaic) system on a municipal building, and

                WHEREAS, the town’s consultant, HRP Associates, has performed an engineering analysis and developed  specifications that recommend installation of the solar PV system on the Glenville Municipal Center, and

                WHEREAS, the expected cost of such installation requires a formal bid in accordance with NYS General Municipal Law,

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Glenville hereby authorizes that the Town Clerk advertise for public bidding in accordance with the specifications contained in the document prepared by HRP Associates entitled “Solar Panel Project – Glenville Municipal Center,” with a deadline of April 30, 2010, for receipt of said bids.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried

RESOLUTION NO. 85-2010

Moved by:       Councilwoman Wierzbowski
Seconded by:    Councilman Ramotar

                WHEREAS, Harry Willis has served as an alternate member on the Town of Glenville’s Zoning Board of Appeals from 2003 to 2007; and

                WHEREAS, It was Mr. Willis’ desire to be re-appointed in 2008 for another 4 year term; and

                WHEREAS, due to a clerical error Mr. Willis’ re-appointment was not acted upon at the 2008 Organizational Meeting,

                NOW, THEREFORE, BE IT RESOLVED that the Glenville Town Board hereby appoints Harry Willis of 12 Washington Road, Scotia, to the Town of Glenville Zoning Board of Appeals as an alternate, effective immediately, terminating on December 31, 2011.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None


Motion Carried

RESOLUTION NO. 86-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                WHEREAS, the City of Albany Police Department is the lead agency for an Office of Community Oriented Policing Services (COPS) grant and the Town of Glenville Police Department, a co-grant recipient; and

                WHEREAS, as part of the implementation of the grant, the Town of Glenville Police Department will become a SafetyNet® Automated Records Exchange (SNARE) participant; and  

                WHEREAS, the Town of Glenville Police Department’s Spectrum Justice System (SJS) Records Management System (RMS) will be replaced with the SafetyNet® Records Management System and SafetyNet Computer Aided Dispatch (CAD), SafetyNet CAD E911 Interface, SafetyNet CAD Message Switch (NYSPIN) Interface, SafetyNet CAD Mapping Interface, SafetyNet CAD Priority Dispatch ProQA Interface and SafetNet TraCs Interfaces will be added and a data converter for SJS developed to migrate historical SJS RMS data for use with SafetyNet RMS and SNARE; and

                WHEREAS, all of the above-referenced software, software licenses, necessary interfaces and data conversion and the installation and training will be provided through the COPS grant funding, at no cost to the Town of Glenville as outlined in the Hitech Systems, Inc. Work Order #20144-GVPD; and

                WHEREAS, the cost of software licensing and maintenance will continue to be covered by the COP grant funding through the end of 2012 and the Town of Glenville will have the option to continue to maintain the software at its own cost thereafter; and

                WHEREAS, as a SNARE participant, the Town of Glenville will receive enhanced real-time public safety information and records management capability which will benefit all the residents of the Town;

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Glenville hereby authorizes Michael D. Ranalli, Chief of Police to accept the proposed implementation of the COPS grant and the Work Order #20144-GVPD with Hitech Systems, Inc. on behalf of the Town of Glenville Police Department.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried

RESOLUTION NO. 87-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Boulant

                WHEREAS, the town of Glenville has an established fee schedule for rental of park properties, and

                WHEREAS, said schedule is subject to revision on the authority of the Town Board,

                NOW, THEREFORE, BE IT RESOLVED, that the following amendments are hereby made to the park property rental fee schedule effective 4/8/2010:

Indian Meadows Park

Baseball Fields – 3 hr. rental - $100 un-prepped (lines/bases/etc.); $150 prepped
Baseball Pavilion – 2 hr. minimum – 25 – 50 persons - $50/hr/ 50+ persons - $100/hr
Soccer Fields - $50/hr.
Pop Warner Fields - $50/hr
Softball Fields - $20/hr.
Playground area Pavilion - $10/hr.

Maalwyck Park

Soccer fields - $50/hr.


Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried

Discussion…

                Supervisor Koetzle – “This would authorize a settlement board for small claims in the Town of Glenville and that would allow claims that are $500 or below to be settled by the Small Claims Settlement Board.

                What this does is allows claims to be settled more efficiently, right now they would have to go before the Town Board and it seems to make it a more efficient process to allow a settlement board to deal with anything under $500.”

RESOLUTION NO. 88-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                WHEREAS, I am introducing a Local Law to add a new Chapter 63 “Small Claims Settlement Board” to the Code of the Town of Glenville; and

                WHEREAS, a duly scheduled public hearing must be held in order to change such a law,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville will meet at the Glenville Municipal Center on Wednesday, April 21, 2010 at 7:30 P.M., or as soon thereafter as can be reached, at which time and place will hear all persons interested in a proposed local law to add a new Chapter 63, Small Claims Settlement Board to the Code of the Town of Glenville; and

                BE IT FURTHER RESOLVED that the Town Clerk be, and she hereby is directed to prepare the proper notice of said hearing in accordance with law as follows:

CHAPTER 63 – SMALL CLAIMS SETTLEMENT BOARD

§ 63-1. Authority to Settle

                Whenever a Notice of Claim is filed against the Town of Glenville in an amount (exclusive of interest) claimed not in excess of Five Hundred and no/100 ($500.00) Dollars, the Small Claims Settlement Board of the Town of Glenville may compromise and settle such claim without prior Town Board approval. The Board shall report to the Town Board, on a monthly basis, all claims received, considered, and approved or denied.

§ 63-2. Composition of Settlement Board

                The Small Claims Settlement Board of the Town of Glenville shall consist of the Attorney to the Town; the Town Comptroller, Deputy Comptroller or Director of Finance, as designated in writing by the Town Supervisor; and the Town Administrator, Director of Operations or other town department head, as designated in writing by the Town Supervisor.

§ 63-3. Authority of the Town Board

                The Town Board may, by resolution, increase the amount that may be compromised and/or settled by the Small Claims Settlement Board and may, from time to time, describe the rules of procedure for the Small Claims Settlement Board.

Section 2.      Effective Date

                This Local Law shall take effect immediately.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 89-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                BE IT RESOLVED, that the minutes of the regular meeting held on March 3 and March 17, 2010, are hereby approved and accepted as entered.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

Discussion…

                Councilwoman Wierzbowski – “Our Highway Superintendent, Tom Coppola, has been trying to find ways to save money and to extend the life of our vehicles while we are working on an equipment replacement plan that is going to be fiscally responsible.  This is for the purchase of a dump truck body for truck number 8, I have seen this truck and it is quite scary.  The tailgate is about ready to fall off and the body of the truck is shot.  So by purchasing this body it will allow us to put this truck back into service and it will buy us a little more time to make sure that the plan we implement is going to be a good one for the Town and this is a budgeted item.”

RESOLUTION NO. 90-2010

Moved by:       Councilwoman Wierzbowski
Seconded by:    Councilman Ramotar

                WHEREAS, the Glenville Highway Department must replace a six-wheel dump truck body before the dump truck can safely be returned to service, and

                WHEREAS, the Glenville Highway Superintendent has sourced a used “2001 Flo ‘N Dump” truck body from the Village of Little Falls, NY, and

                WHEREAS, this purchase is budgeted in the 2010 Town of Glenville Budget,

                NOW, THEREFORE, BE IT RESOLVED, that the Glenville Highway Superintendent is hereby authorized to purchase a used 2001 Flo ‘N Dump truck body from the Village of Little Falls at a cost not to exceed $5,000.

Ayes:           Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and                        Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried

                Supervisor Koetzle announced that the Town will conduct an annual spring bulk item pick up and removal service for town residents beginning on Saturday, May 15th.  Please have items placed curbside no later than Friday, May 14th and no earlier than Sunday, May 9th.  Only one pass will be made through town.

                Visit our website for a list of acceptable items and a list of items not allowed at www.townofglenville.org 

                Supervisor Koetzle asked for a motion to adjourn; motion to adjourn was Moved by Councilman Boulant; Seconded by Councilman Quinn, everyone being in favor the meeting was adjourned at 8:08 PM.


                                                                ATTEST:



______________________________
Linda C. Neals
Town Clerk