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Town Board Meeting Minutes 10/20/2010
REGULAR MEETING OF THE TOWN BOARD
TOWN OF GLENVILLE
OCTOBER 20, 2010
AT THE GLENVILLE MUNICIPAL CENTER
18 GLENRIDGE ROAD, GLENVILLE, NEW YORK

                Supervisor Koetzle called the meeting to order at 7:30 PM;

                Supervisor Koetzle asked the Town Clerk, Linda C. Neals, to call the roll.  

Present:        Supervisor Christopher A. Koetzle, Councilmen Alan Boulant, Mark Quinn, Sid Ramotar and Councilwoman Gina M. Wierzbowski

Absent: None

                Also present were Attorney Michael Cuevas, Director of Operations James MacFarland, Comptroller George Phillips, Highway Superintendent Tom Coppola, Planner Kevin Corcoran and Deputy Highway Superintendent Jeff Gemmette

                Supervisor Koetzle announced that the Board would be entering into executive session to discuss negotiations of labor contracts.

Town Council Reports:

                Councilman Quinn – “I attended the Senior Center’s Director’s meeting last week.  They would like me to make this announcement and also post it on our website as well.  The Glenville Senior Center is running their 2011 membership drive, November 1st through the 24th, sign up at the Senior Center during the drive and you will be eligible to win a gift basket.  We will be raffling off 15 baskets this year, each valued at over $20, call the Senior Center at 374-0734 or stop in at 32 Worden Road for more information.  The dues for a town resident is $15 per year and a non-resident is $25 per year.

                We also received a very nice letter from Ed Culhane, a town resident, he has been involved in a few of our police chiefs search committees and a former officer himself:

        Dear Cindy (Senior Center Staff)

        For some time now I have been meaning to thank you and your staff for the outstanding job you all do making my task as an AARP driver safety instructor so much easier.  I’ve presented this program at other venues which have been nothing short of a nightmare.  Thanks to you and your crew things run very smoothly at the Senior Center.  The facility and the paper work are always in order; in fact this last class was the best ever.  I was finished with the administrative paper work within a half hour.  I take my teaching task as seriously as I do highway safety.  I want to keep my fellow seniors safe in driving as long as physically possible.  Your staff truly helps me achieve this goal.

        Please pass my thanks and gratitude along to Carl and all of the volunteers who make teaching at the Senior Center a pleasure and very effective.  I am certain I act with the sentiments of my fellow instructor also.  Thanks again to you and all of your crew.

Sincerely,
Ed Culhane, Jr.

                Councilman Ramotar – “Construction is underway for the new Key Bank on Rte. 50 next to McDonald’s.  Construction has started on the 5,000 sq. ft retail building to be built in the Town Center Plaza, 19 Glenridge Road.  The former Tel-Oil Gas Station/Mini Mark on Rte. 5 and Van Buren Road was recently raised to make room for a Sunoco Station.  A building permit was recently issued so construction will start there soon.

                The Town received a site plan application for Stewarts to expand their store on Rte. 5 across from Lock 9.

                Councilwoman Wierzbowski and I were at the recycling event held this week end here at the Town Municipal Center.  Roughly one-half of a trailer load, double stacked high, equivalent of 10,000 lbs of equipment was collected.  Approximately one-hundred cars participated in the event.”

                Supervisor Koetzle – “Item #5 is a public hearing on the Assessment Roll for Water District No. 11 and Extensions No. 1 through 35.”

                Supervisor Koetzle opened the public hearing at 7:40 pm.

                No one wished to speak; Supervisor closed the public hearing at 7:41 pm.

                Supervisor Koetzle – “Item #6 is a public hearing on the Assessment Roll for Sewer District No. 9 and Woodcrest Sewer Extension.”

                Supervisor Koetzle opened the public hearing at 7:42 pm.

                No one wished to speak; Supervisor closed the public hearing at 7:43 pm.

                Supervisor Koetzle – “Item #7 is a public hearing on the Assessment Roll for Acorn Drive Sewer District and Woodhaven Sewer District Waste Treatment Plant.”

                Supervisor Koetzle opened the public hearing at 7:44 pm.

                No one wished to speak; Supervisor closed the public hearing at 7:45 pm.

                Supervisor Koetzle – “Item #8 is a public hearing on the Assessment Roll for Alplaus Sewer District No. 1 and Extension No. 1.”

                Supervisor Koetzle opened the public hearing at 7:46 pm.

                No one wished to speak; Supervisor closed the public hearing at 7:47 pm.

                Supervisor Koetzle – “Item #9 is a public hearing to consider a proposed extension to Sewer District 7 to serve 205 Parkland Avenue and 233 Oakland Avenue.”

                Supervisor Koetzle opened the public hearing at 7:48 pm.

                No one wished to speak; Supervisor closed the public hearing at 7:49 pm.

                Supervisor Koetzle invited Jamie MacFarland to present a brief overview of the Andersen Park property master plan.”

                James MacFarland – “This public hearing is required for adoption of a master plan by the Town.  This is considering the public comment period during the approval of a master plan.

                In the information packet that I distributed there’s the narrative for the property, a map, traffic study, compost farm operational plan as well as sheet leaf composting information.

                I didn’t put all of that information in there to bury you with paper but to indicate that we really have done a fair amount of homework on this, not just on the park plan but on the compost farm.

                We have been at this for a while; the property was acquired in 2007.  We have gone through numerous reviews by the Park Planning Commission, sent letters to residents previously on the plan, held a public meeting on the plan, went before this Board which allowed us to go to our regulatory review boards.  This summer there was the addition of a fairly significant new piece of the plan which was a compost farm, as we would call it and that necessitated a review by the GECC (Glenville Environmental Conservation Committee), a letter going out to the residents on the revised plan and then of course coming here tonight.

                The biggest change by far was the addition of the compost area to our park plan.  The main elements of the plan would be the creation of an entrance on Van Buren Road and we have a traffic study that bears that it is a viable safe location for that, creation of a dog park in the field area that would be closest to Van Buren Road; creation of a trail system through the property which is already largely there but it potentially could tie into Glenhaven School, continuing to Indian Meadows Park.  No current planned use of the house and barn that are on the property other than preserving them to the best degree we can in place, two pedestrian access points on St. Stephens Lane W. and lastly the creation of the compost farm.

                Since that is a fairly significant piece of this plan I would like to ask Tom Coppola, Highway Superintendent to give the Board a quick overview of what that plan is.”

                Tom Coppola – “The compost farm is located in the rear of the property.  The entry way is right off of Van Buren Road and there is an access road that cuts down along side into the compost part.

                This process is a sheet composting process in which leaves are brought in and spread evenly through out the field and then they are turned under with conventional plowing.  It alleviates the smell of the composting.  This plan was thought up due to the budgetary restrictions we have on our leaf program.  This is a pilot program that was set forth by us in the Town.  I talked with DEC; there is no regulation for us in storing less than 3,000 yards of leaves.  This facility would have approximately 400 yards in it at the end of the composting season.  These leaves would be collected in the surrounding neighborhoods of this area, piled, spread and composted at this facility.  In year two we would farm the top soil from this location and use it in our parks and highway projects.

                This is a pilot program, we are going to see how it works and it should save us a significant amount of money.”

                Supervisor Koetzle – “Will this take all of the leaves from the leaf program?”

                Mr. Coppola – “No, it won’t.  This facility will take approximately 400 yards and we collect about 9,000 yards of leaves currently.  We have two other locations that we are going to dump the leaves and that would be our landfill and Indian Meadows Park which we have used in the past.  We will also use the County Farm, the lower end just to save on travel time.  Basically these three sites will save us a considerable amount of travel time and wear and tear on our trucks.”

                Mr. MacFarland – “I just wanted to mention that we have tried to make this as neighbor friendly as we could.  To address some of the questions that have come up in the past.  Mr. Anderson did bequest the property to the Town as a park and is this a compatible use?  Less than one acre of the 33 acre parcel would be devoted to this particular compost operation and it had been farmed for years.  We are essentially going to have the same look that was there previously so we believe it is in keeping with Mr. Anderson’s intentions.

                There is no DEC permitting required for this facility that we are aware of.  Mr. Coppola has checked relative to the total volume that would go in there and sheet composting is not something that is regulated by DEC with these kinds of numbers.  Obviously odors, which would be a real concern to the neighbors, are generated in this particular type of operation.  A strong concern was raised regarding pathogens, fungus and spores that might be involved with this type of an operation.  As it’s only leaves going in there that doesn’t seem to bring the same type of concerns.  I contacted the woman at DEC who is in charge of composting operations state wide and she said no problem, there are no hazards, there is no literature on this that is presenting neighborhood issues.  She is available for contact if anyone had a question but there doesn’t appear to be any environmental concerns relative to tilling the leaves into earth.  A concern was raised previously regarding proximity of one of trails to a neighboring property and we will move the trail as far away as possible and erect signage to try to satisfy that neighbors concern.  It’s a trail that runs essentially parallel to the property line.  A concern was raised regarding hours of operation of the dog park.  Most of our park hours are traditionally sunrise to sunset.  It was a pretty reasonable request in a brief discussion it seemed like 8:00 am might be a reasonable time to establish as an operational start to a dog park operation.  A concern was raised regarding the aesthetics of the view from across the street in particular.  While we do want to maintain some visibility to it, it is pretty reasonable to do some tree and shrub beautification, a little screening and we would want the park to be as beautiful as possible so that is something I believe whole heartedly that we will do.  

                If we approve the master plan tonight the plan would be to begin to develop the entrance and use it this leaf season.  That’s why we went on a shorter time table than this to kind of leave it as an option.  If we could do this in a reasonable fashion, we want to give it a try, if we can’t then we can’t.  So, if the Board approves this tonight you would see activity in a creation of an entrance way and a gravel access road to the back of the property beginning quite soon.

                If the compost farm area of the master plan results in a greater than anticipated impact on the neighborhood or unforeseen problems that element of the master plan can be discontinued with minimal loss of investment and the site returned to its previous field space designation.”

                Supervisor Koetzle opened the public hearing at 7:53 pm.

                No one wished to speak; Supervisor Koetzle closed the public hearing at 7:54 pm

                No one exercised the privilege of the floor.

Supervisor’s Comments:

                Supervisor Koetzle shared the following information with the Board

                On Monday, October 18th DEC sponsored a information meeting to discuss the contamination investigation at 107 Freemans Bridge Road.  It was well attended, about 40 people mostly business owners from Freemans Bridge Road.  Councilman Ramotar and Highway Superintendent Tom Coppola were both in attendance.  The principal pollutant discovered is PCE.  The meeting opened with a power point presentation.  There is no doubt that the source of the contamination at this point is believed to be at 107 Freemans Bridge Road which is currently owned by Shawn Cole.  The contamination is occurring on both sides of Freemans Bridge Road and extends southerly parallel to the road and appears to dissipate just north of Kromme Kill.  There is some contamination that’s being discovered in three wells along Sunnyside Road but does not appear to be related to 107 Freemans Bridge Road contamination.  

                DEC and the EPA are not finished with their investigation and the good news is that the contamination does not render these properties un-developable.  Any construction or reconstruction would require the same construction protocols and worker protections as were put into place for Lowe’s.  

                Who will pay for this contamination clean-up is unknown at this time but there is State super fund money still available and that might be an option going forward.”

                Councilman Ramotar – “Residents from Sunnyside Road spoke and asked what is the potential of Sunnyside Road being contaminated and DEC said that they would look into that if there was a question from anyone.  I am assuming that they are going to be looking into that.”

                Supervisor Koetzle – “We had a health insurance meeting on Monday with two of the three unions and provided current information on the 2011 rates and options and recounted the different actions or alternatives that the Town has looked at in the health insurance arena throughout this year.  Some of these include prescription drug carve out, joining the County plan, experience rate versus community rated, health insurance products, the options within existing plan and contracts.  This information will be discussed further in contract negotiation sessions.  I am hopeful that we are making some progress on this front.  It is vitally important, I think, as we all read the newspapers every town and city has the same 15%.

                It was a productive meeting but going forward hopefully we will bear some fruit of that meeting.

                Jamie and I talked the other day about the fall town newsletter content and it is currently being solicited from any and all town departments and the Town Board.  We are hoping for a mid-November publication for this newsletter.

                Just a quick reminder Halloween is Sunday the 31st, we allow trick or treat hours which we call “Safe Halloween Sunday” from 4:00 pm to 8:00 pm.

                One thing I just want to mention is the big head line out of Schenectady in the Gazette the other day was “Vacant Building Fee Proposed”.  It appears that the City of Schenectady thinks that is a good idea.  I think you all remember that idea originated here but if you also remember the Gazette was very hard on us for that very same thing.  They give the City of Schenectady the front page news so it is interesting how their position changed over the months.  I am glad to help Schenectady any way that we can so if we have any other ideas they need from us they can give us a call.

                UCC (Unified Communication Center) just to give you an update on that had a recent article in the Gazette indicating that the County would be proceeding without Glenville.  We trust the comment in the article, that Glenville would not be held financially liable in any way at all is accurate.  Most of us have heard the rumors, the County was holding our sales tax revenue away from us if we didn’t join and I think that pretty much amounted to extortion and I don’t think that would have been legal.  Apparently they are on record in the Gazette as saying that would not be the case.  Glenville dispatch center is a modern facility; the plan proposed by the County yields no savings, no service enhancements to the Town of Glenville.  I called Tony Jasenski up and I told him again that if you want to look at a different model other than the maintenance of effort model maybe we can talk but if you are still going to talk about a maintenance of effort model which locks our residents at a higher rate then other residents in the County for ever more dead on arrival.  I was very disappointed, I told him, that the County has not come back to us with another proposal or another plan.  I reminded him that this is not a model used any where else in the state, it was not a model that was put in the best practice report when they first studied it so it’s not even in use any more in the state.  They seem to be somewhat stubborn that they are sticking with that model and I told him that if it were any other municipality or other county I would look at how do we make this work for Glenville instead of loosing all of the Glenville’s revenue, how can we make it work for them so we only lost a little bit of the revenue by sharing the cost of it a little more fairly.

                Lastly, regarding the budget we are going to be taking up the preliminary budget shortly.  There is a minor change to the tentative budget that came out of the work session last week.  There is an additional expense of one extra police car at $24,000.  As you recall the Chief asked for three, my budget put one in, it seems that it is the interest of most of the Board to put another car in so they will be getting two if it passes tonight.  There is also a reduction of $10,400 on the revenue from the STAR Program.  That revenue will not be there as we anticipated from the NYS STAR Program.  Those two actions alone bring the effective tax rate up to 4.5%.  As we go through this budget and I continue to get letters and emails from primarily employees indicating that they don’t understand how we can make some of the decisions we make and they don’t’ understand how it really has an impact, these two little tiny items alone bring our effective rate from 3.8% to 4.5%.  So it does have an impact.  I am not saying we don’t need the police car, I am not saying that I won’t support it, but it has an impact and it creeps up pretty quick.  People need to look at that and understand right there what amounts to $34,400 brings the tax rate up that high.  It is what it is and I have said it for a while, we have a math problem in this Town much like other towns do and the math problem is the revenues aren’t there to support the expenses and we have to make some of these hard choices.  We have to make the choices where they are going to have the least service impact that is what I believe this budget does.”

                Councilman Boulant – “I have a couple of questions.  On the police car we were all in favor of just one and unfortunately in recent events one of the cars that we were hoping to get another year out of it blew up, that is why we have to put another one back in.

                I would like to address a comment that Mr. Gardner from the County made about our Board being fractured on the County dispatch, 3 to 2 and that Supervisor Koetzle was just kind of holding that back.  I think I can speak for everybody because we have had many discussions, it is a solid 5 to 0 so I don’t understand where he is getting with his information.”

                Supervisor Koetzle – “I even thought of bringing a resolution up, let’s bring it up and vote on it and then they won’t question where anybody stands.  I don’t have a problem with that.  It might stop the rumors.”

                Supervisor Koetzle moved ahead with the agenda items.

Discussion…

                Supervisor Koetzle – “This is a resolution adopting the Preliminary Budget with the two amendments that I just talked about, adding a police car for $24,000 and reducing revenue by $10,400 to meet our expectations on the NYS STAR revenue for 2011.  That would change the budget and it would make the effective tax rate a 4.5% increase.”

                Councilman Boulant – “What would that be per thousand, per household?”

                Supervisor Koetzle – “That would be a total increase $23.57 for a Town property assessed at $173,000 and $5.06 for a Village property assessed at $124,000.”

                Councilwoman Wierzbowski – “I would just say that when we discussed this budget last week at the work session it became apparent that you have done quite a bit of work in doing exactly what we said we were going to do this year.  We put forth the 2010 Strategic Plan early in the year and started trying to look at the budget far ahead of the time that we would be required to do so and I think that was a very responsible move on our part.  We’ve said that we were going to keep services and we have.  We’ve said that we were going to only make cuts where they wouldn’t affect the residents and I think we have.  Nobody likes to see a tax increase but I think we all need to keep in mind that last year there was no tax increase for the town so really it would be irresponsible for us to keep trying to depend on the fund balance and to deliver 0% tax increases because our revenues are falling and the economy isn’t turning around as quickly as everyone had hoped it would.  I would just like to say thank you very much for trying to bring us to this point.  I think this is a good strong budget and it shows that we have really tried to think ahead and plan ahead beyond this year which is what we said we were going to do.”

RESOLUTION NO. 182-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                WHEREAS, the Tentative Budget has been filed with the Town Clerk; and

                WHEREAS, pursuant to Section 108 of the Town Law, a public hearing must be held by the board upon said Preliminary Budget, on or before the Thursday immediately following the General Election,

                NOW, THEREFORE, BE IT RESOLVED that the Tentative Budget is hereby amended to establish the elected officials’ salaries at:

                Supervisor ...........................................$ 19,152.00
                Town Council Members (four)..........…$ 11,639.00 [each]
                Town Clerk...........................................$  59,635.00
                Town Highway Superintendent............$        72,999.00
                

                BE IT FURTHER RESOLVED, that the Tentative Budget as amended be adopted as the Preliminary Budget for 2011; and

                BE IT FURTHER RESOLVED by the Town Board of the Town of Glenville that a public hearing upon said preliminary budget shall be held at the Glenville Municipal Center, 18 Glenridge Road, in said Town on November 3, 2010 at 7:30 P.M., or as soon thereafter as can be reached; and

                BE IT FURTHER RESOLVED that the Town Clerk be and she hereby is directed to prepare the proper notice of said public hearing and to publish and post said notice in accordance with said Section 108 of the Town Law; and

                BE IT STILL FURTHER RESOLVED that the Town Clerk be and she hereby is directed to have twenty-five (25) copies produced of the Preliminary Budget for public distribution and another (25-50) if and when the need arises.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

RESOLUTION NO. 183-2010

Moved by:       Councilman Ramotar
Seconded by:    Councilwoman Wierzbowski

                WHEREAS, the Town of Glenville Open Space Committee has prepared an open space plan for the two town-owned properties off of Onderdonk Road, consisting of 48 acres, donated to the Town by Jeffrey Christiana; and

                WHEREAS, the open space plan consists of the establishment of a pull-off “eyebrow” parking lot for five cars on Onderdonk Road and the development of 3,760 feet of hiking trails, including two short foot bridges over on-site streams; and

                WHEREAS, the Glenville Town Board issued a SEQRA “Negative Declaration” for this open space plan on October 6, 2010; and

                WHEREAS, the Town Board desires to hold a public hearing on the open space plan prior to considering adoption of the plan,

                NOW, THEREFORE, BE IT RESOLVED, that the Glenville Town Board hereby schedules a public hearing for Wednesday, November 3, 2010, at 7:30 p.m., or as shortly thereafter as possible, at the Town of Glenville Municipal Center, to consider comments on the open space plan for the 48-acre Town-owned properties on Onderdonk Road.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None
Motion Carried


Discussion…

                Supervisor Koetzle – “John Hamor is not new to the Town and the work he has done for us in the past included, securing low cost energy, helped us to secure our solar energy grant and helped us participate in NYISO sponsored demand response program.”

RESOLUTION NO. 184-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                WHEREAS,        John Hamor of Hamor & Associates, 417 Liberty Court, Schenectady, NY 12303 has proposed to provide energy conservation, energy efficiency and cost savings, and energy revenue enhancement services to the Town of Glenville; and

                WHEREAS, John Hamor has previously provided such services to the Town to secure low cost electricity, a solar energy grant and Town participation in a NYISO sponsored Demand Response Program; and

                WHEREAS, the Town Board is committed to reducing Town government’s energy consumption, to obtaining energy resources at the lowest cost possible and to; and to generating revenue for the Town through energy-related initiatives; and

                WHEREAS, the Town’s agreement for electricity purchase is due to expire in the coming months and needs to be re-negotiated and Mr. Hamor has expertise in such negotiations; and

                WHEREAS, Hamor & Associates will provide such energy consulting services to the Town in an eight month agreement at the rate of $500 per month;

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby authorizes the Town Supervisor to enter into an agreement with Hamor & Associates, 417 Liberty Court, Schenectady, NY to provide energy consulting services the Town of Glenville for a period of eight months at the rate of $500 per month.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 185-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Ramotar

                WHEREAS, the Town has prepared a master plan for the Town-owned 33-acre parcel on the northeast corner of Van Buren Road and Swaggertown Road, which was donated to the Town by former owner Mark Andersen in 2007; and

                WHEREAS, the master plan consists of the establishment of a dog park, leaf composting area, hiking trails and a parking lot, as well as maintenance of the existing vacant home on the property; and

                WHEREAS, adoption of the master plan is considered an “Unlisted Action” in accordance with 6 NYCRR Part 617 (State Environmental Quality Review Act {SEQRA}); and  

                WHEREAS, the Glenville Town Board has assumed SEQRA Lead Agency in this instance; and   

                WHEREAS, both the Glenville Environmental Conservation Commission and the Planning & Zoning Commission recommended that the Town Board find no significant adverse environmental impacts associated with adoption of the park master plan for the Town-owned 33-acre property on Van Buren Road and Swaggertown Road, and that the Board issue a SEQRA “Negative Declaration;”

                NOW, THEREFORE, BE IT RESOLVED, that the Glenville Town Board hereby determines that adoption of the park master plan for the Town-owned 33-acre site on Van Buren Road and Swaggertown Road will not result in a significant adverse environmental impact; and  

                BE IT FURTHER RESOLVED, that the Glenville Town Board hereby issues a SEQRA “Negative Declaration” (attached) for the adoption of the park master plan, based on the following findings:

  • The development of a park master plan for this 33-acre site constitutes a low intensity use for a property that could otherwise support development of 30+ single-family homes. The leaf composting element of this plan is consistent with the former use of a portion of this site for agricultural use.  Further, the planned passive recreational use of the property results in the preservation of open space for public use in a suburban residential neighborhood.
  • The establishment of passive recreational use of this site is consistent with the recommendations of the Town-adopted “Open Space Plan,” which identifies this property as one well-suited for preservation within the Indian Meadows Open Space Area; and   
  • This proposal will not result in an adverse change in air quality, ground or surface water quality, traffic or noise levels.  Rather, this proposal articulates the Town's desire to maintain these 33 acres as open space.  
  • Adoption of the park master plan for this site will not result in the destruction of vegetation or fauna, nor will it impact any significant habitat areas.  The hiking trails proposed for the site largely exist already, and vegetation removal will not be necessary to implement the park master plan.
  • This proposal will not impair the character of any known historical, archeological, architectural or aesthetic resources on this site.  Rather, preserving this property as open space and passive recreation will result in very little disturbance to the site.
Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried

Discussion…

                Supervisor Koetzle – “I do want to take a moment to thank and congratulation Councilwoman Wierzbowski and Superintendent Coppola for putting the compost plan together.  It was really a great plan, we have talked about it for years and for some reason we could never get it done and you both got it done.  It is a great benefit because not only are we going to save money and safe guard that important service in this town but we are also going to find ways of reutilizing natural resources maybe either saving money using it ourselves or maybe selling it but it is just again another example of the innovation if we work together and come up with these ideas it can really help us.  Congratulations and thank you.”

RESOLUTION NO. 186-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Boulant

                WHEREAS, the Town of Glenville acquired a 33 acre parcel at 414 Swaggertown Road (on the corner of Swaggertown and Van Buren Roads) in 2007 as a bequest from Mark Andersen for use as a town park, and

                WHEREAS, since the acquisition of the property, the town of Glenville, in consultation with the Park Planning Commission, has developed a draft master plan for “Andersen Park,” and

                WHEREAS, this draft plan (absent the compost area) underwent community review through direct mailings to surrounding homes and public information meetings, and

                WHEREAS, the draft master plan (including the compost area) has been reviewed by the town’s regulatory review boards which found no adverse environmental impact would occur with creation of the park according to the plan, and

                WHEREAS, the 111 homes within 500 feet of the park received a mailing regarding the draft plan that includes the compost area, and were afforded the opportunity to attend the Planning and Zoning Commission meeting held October 11th and speak at a public hearing on the draft master plan at a regular town board meeting held on October 20th, 2010,

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Glenville does hereby adopt the draft master plan for the Andersen Park property as shown on a map dated October 8, 2010, by the Environmental Design Partnership.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried

                Councilwoman Wierzbowski – “As we discussed last week at the work session, Paychex Inc. is going to assist us with streamlining our payroll services.  It should end up in quite a bit of time savings especially for the employees that work on payroll within the Town.  The services that they would provide would be with scheduling and with tracking time, would help with calculations of hours.  It is going to work out really well for us, I am hopeful anyway.  It will result in a big savings and in at least man hours.  I know that in the police department, from what was presented last week, the one individual who works on payroll spends a large amount of time doing payroll and anything that we can do to help alleviate that burden to have them focus on other important matters is going to be I think beneficial to everybody.”

RESOLUTION NO. 187-2010

Moved by:       Councilwoman Wierzbowski
Seconded by:    Councilman Ramotar

                WHEREAS, the Town of Glenville currently receives certain payroll preparation services from Paychex, Inc., and wishes to expand upon those services to provide for greater efficiency and enhanced benefits, and

                WHEREAS, Paychex has proposed to provide the Time and Labor Online program, associated hardware, training and implementation to the Town of Glenville in a proposal dated April 13th, 2010,

                NOW, THEREFORE, BE IT RESOLVED, that the Supervisor of the Town of Glenville is hereby authorized to enter into agreement with Paychex, Inc., 286 Washington Avenue Extension, Suite 100, Albany, NY, 12203, for enhanced payroll services described in the proposal dated April 13, 2010, in an amount not to exceed $7,500 per year.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:    None

Motion Carried

RESOLUTION NO. 188-2010

Moved by:       Councilwoman Wierzbowski
Seconded by:    Councilman Ramotar

                WHEREAS,        the state legislature amended Section 163 of the Civil Service Law to extend New York State Health Insurance Plan (NYSHIP) eligibility to active members of volunteer fire and volunteer ambulance companies serving municipalities; and

                WHEREAS, Section 92-a of the General Municipal Law was amended to permit municipalities to provide NYSHIP coverage to volunteer firefighters and volunteer ambulance workers; and

                WHEREAS, under the above cited laws, a volunteer firefighter or ambulance worker would be responsible for the full premium associated with NYSHIP coverage and the Town would only be the local administrator of the program; and

                WHEREAS, NYSHIP health insurance plan participation could be a benefit to some of the dedicated and courageous volunteer firefighters and ambulance workers in the Town of Glenville, at no cost, save some administrative effort, to the Town; and

                WHEREAS, the Town Board desires to make this benefit available to those volunteer firefighters and ambulance workers who give so much to their fellow Town residents and the State of New York requires a Notice of Election be filed in order to do so;

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby authorizes the Town Supervisor to submit a Notice of Election to extend coverage to Volunteer Firefighters and/or Ambulance Workers to the New York State Department of Civil Service for all the volunteer fire and ambulance companies located within the Town of Glenville.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 189-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                WHEREAS, the Town Board of the Town of Glenville, in its capacity as fire commissioners for Fire District No. 4, is interested in procuring fire protection and emergency medical services for Fire District No. 4 in the town; and

                WHEREAS,        the Village of Scotia has presented a written proposed contract to the Town Board of the Town of Glenville to provide fire protection and emergency medical services to Fire District No. 4 for a period of five years commencing January 1, 2011 and ending December 31,2015;

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby adopts the following Notice of Public Hearing:

NOTICE OF PUBLIC HEARING
TOWN OF GLENVILLE

        NOTICE IS HEREBY GIVEN that a public hearing will be held by the Town Board of the Town of Glenville, Schenectady County, New York on November 3, 2010 at 7:30 P.M. or as soon thereafter as the matter can be reached, at the Glenville Municipal Center, 18 Glenridge Road, Glenville, New York, for the purpose of considering a new contract for the years 2011 through 2015 with the Village of Scotia Fire Department, which contract shall be for fire protection to Town of Glenville Fire District No. 4, said contract to be upon the following general terms:

  • The Village of Scotia Fire Department shall answer and attend all fire and emergency medical calls in said District.
  • For such services, the Village of Scotia shall be paid the sum of $382,950.00 in 2011, $396,353.25 in 2012, $410,225.61 in 2013, $426,634.63 in 2014 and $443,700.02 in 2015.
  • The Village of Scotia Fire Department shall maintain and operate a fire station on Mohawk Avenue in the Village.
  • The Village of Scotia shall insure all of its fire equipment against all liability and shall protect the Town of Glenville from liability for any accident in which any fire company vehicle may be involved.
  • The contract shall continue until December 31, 2015.
  • Such other incidental terms as may be necessary and proper.
All interested persons will be heard at the meeting noticed above.

BE IT FURTHER RESOLVED that a copy of this order certified by the Town Clerk shall be published at least once in the official newspaper of the Town and that said publication be not less than ten nor more than twenty days before the November 3, 2010 public hearing date.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 190-2010

Moved by:       Councilwoman Wierzbowski
Seconded by:    Councilman Ramotar

                WHEREAS,         the Town Board of the Town of Glenville (herein called the “Town Board” and “Town,” respectively), in the County of Schenectady, New York, has, by a resolution adopted October 3, 2010, approved a written petition, dated August 24, 2010, pursuant to section 191 of the Town Law, for the extension of Sewer District No.9 (herein called “District”) which would involve the construction of a sewer system, consisting of two pump stations and approximately 2,900 linear feet of sanitary force main including land or rights in land, original equipment, machinery, fittings, connections, fill, services, appurtenances and related site work (herein called the “Sewer Improvement”) from an existing manhole in Freemans Bridge Road across the lands of Two Guyz Realty, LLC, a/k/a 175 Freemans Bridge Road (Mohawk Honda),  then generally westerly along Horstman Road then across Ballston Avenue, then to the intersection of Swaggertown Road and Horstman Road and the subject property,; and

                WHEREAS, Two Guyz Realty, LLC has offered to convey an easement to Baptist Health Nursing and Rehabilitation Center for the purpose of constructing a sewer main across its property in furtherance of the sewer district extension described above; and

                WHEREAS, Two Guyz Realty, LLC has also offered to convey an easement to the Town of Glenville for the purpose of maintaining the sewer line to be constructed by Baptist Health, Nursing and Rehabilitation Center once same is convey to the Town; such easement being more fully described in Schedule A attached hereto and depicted in a survey map entitled, “30’ Wide Utility Easement to the Lands of Two Guyz Realty, LLC’ made by Gilbert VanGuilder, Land Surveyor, PLLC, dated July 22, 2010 ; and

                WHEREAS, the easement to Baptist Health, Nursing and Rehabilitation Center provides that following any excavation in the easement, the restoration of the land shall be restored at the sole cost and expense of Baptist Health and the easement to the Town, specifically limits the Town’s responsibility after any excavation in the easement to backfilling, compacting and grading; and

                WHEREAS, the Town Board desires that the Baptist Health, Nursing and Rehabilitation Center project move forward in a timely manner and recognizes that the acceptance of the easement is one more step in that process and is therefore, desirous of accepting said easement;

                NOW, THEREFORE BE IT RESOLVED that the Town Board of the Town of Glenville does hereby accept the sewer line maintenance easement from Two Guyz Realty, LLC in accordance with the terms contained in same instrument and directs that same be duly recorded with the office of the County Clerk of the County of Schenectady in the same manner as a deed, with the fee for recording to be borne by Baptist Health, Nursing and Rehabilitation.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 191-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                WHEREAS,        the Town of Clifton Park and the Town of Glenville have previously entered into agreements for the bulk purchase of water by Clifton Park on behalf of Rivercrest Water District No.2 in that town from Water District No.11 in the Town of Glenville; and

                WHEREAS, the prior agreement for the said bulk purchase of water expired December 31, 2009; and

                WHEREAS, the Town of Clifton Park desires to enter into a new agreement with the Town of Glenville for a period of five years, commencing January 1, 2010 at a cost similar to that paid by other users in Town of Glenville Water District No. 11; and

                WHEREAS, the Town of Clifton Park is an adjacent municipality with whom the Town of Glenville and Water District No.11 wish to cooperate concerning providing water for bulk purchase to the extent that same is possible and consistent with the Town’s desire to avoid any adverse impacts to its existing water customers; and

                WHEREAS, Glenville Water District No.11 has determined that it has sufficient sources of water, treatment capacity and pumping ability to deliver the required volume of water to the Rivercrest District; and

                WHEREAS, the Town of Glenville desires to sell water to the Town of Clifton Park Rivercrest Water District No.2 upon terms similar to those of other users in Glenville Water District No.11 for a period of five years;

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville, acting as the Board of Water Commissioners of Glenville Water District No.11, hereby authorizes the Supervisor to enter into a five year agreement with the Town of Clifton Park for the sale of water to the Rivercrest Water District No.2 on the terms outlined above.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 192-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Boulant

                BE IT RESOLVED, that the minutes of the regular meeting held on October 6, 2010 are hereby approved and accepted as entered.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

RESOLUTION NO. 193-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Boulant

                BE IT RESOLVED that the Monthly Departmental Reports for September, 2010 as received from the following:

                Assessor’s Department
                Building Department
                Dog Control
                Highway Department
                Justice Department
                Planning Department
                Receiver of Taxes
                Section 8 Housing Payments
                Town Clerk's Office

be, and they hereby are accepted, approved for payment and ordered placed on file.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstentions:            None

Motion Carried


                Supervisor Koetzle adjourned this portion of the meeting 8:30 pm and entered into Executive Session.

RESOLUTION NO. 194-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                BE IT RESOLVED, that the Town Board of the Town of Glenville hereby adjourns into Executive Session to discuss contract negotiations.

Ayes:   Councilmen Boulant, Quinn, Ramotar, Councilwoman Wierzbowski and Supervisor Koetzle
Noes:           None
Absent: None
Abstention:             None

Motion Carried

                Time being 9:43 p.m., Supervisor Koetzle reconvened the meeting and announced that no action was taken during the Executive Session.

                Supervisor Koetzle asked for a motion to adjourn; motion to adjourn was moved by Councilwoman Wierzbowski; Seconded by Councilman Quinn, everyone being in favor the meeting was adjourned at 9:44 PM.


                                                                ATTEST:





______________________________
Linda C. Neals
Town Clerk