Town of Glenville
18 Glenridge Road, Glenville, NY 12302
ph: 518-688-1200
fx: 518-384-0140
Town Board Meeting Minutes 12/15/2010
REGULAR MEETING OF THE TOWN BOARD
TOWN OF GLENVILLE
DECEMBER 15, 2010
AT THE GLENVILLE MUNICIPAL CENTER
18 GLENRIDGE ROAD, GLENVILLE, NEW YORK

                Supervisor Koetzle called the meeting to order at 7:30 PM;

                Supervisor Koetzle asked the Town Clerk, Linda C. Neals, to call the roll.  

Present:        Supervisor Christopher A. Koetzle, Councilmen Alan Boulant, Mark Quinn, and Sid Ramotar

Absent: Councilwoman Gina M. Wierzbowski

                Also present were, Attorney Mike Cuevas, Director of Operations James MacFarland and Comptroller George Phillips and Highway Superintendent Tom Coppola.

                Supervisor Koetzle announced that there were two add-ons to the agenda, one a proclamation honoring David Bradley for his service on the Glenville Environmental Conservation Commission and the second one is a resolution authorizing the Board to enter into an executive session this evening to discuss contract negotiations.

                Councilman Quinn – “The members of the Efficiency in Government Committee met a couple weeks ago and Tom Coppola, Highway Superintendent was kind enough to stop in and give a synopsis of what his duties are.  I thought it was a very good meeting and our Chair, Dave Tomasky continues to do a wonderful job with that committee.  It was a very educational session and I think that they are going to have some very good suggestions about stream lining things.”

                No one exercised the privilege of the floor.

                Supervisor Koetzle shared the following information:

                U.C.C. (Unified Communication Center) – I received a call from Legislature Jasenski and his indication was that the U.C.C. was pretty much dead because the County was unable to find a way to make it work for all of the towns including Glenville.  He repeated that the County is not willing to take it on as its own service so it really has no way of going forward and I took him at his word and I assumed that he was being honest with me but two days later I heard from the Mayor of Scotia that the County had called him into a meeting to talk about trying to extract the Village from the Town’s dispatch which would, in the County’s estimation, cost the Town of Glenville $317,000 that they believe we would not be able to make up and therefore be compelled to the U.C.C. agreement.  George, Jamie, the Chief and I got together and we only came up with $183,000.  Where the truth lies, I don’t know.  I cannot envision the Village leaving dispatch.

                I met with the Village Police Chief, our Police Chief and the Mayor to talk about consolidation of the police departments.  There are different models that we talked about but it seems fairly clear that the Village is reaching out and asking if we can look at ways of working together and sharing police services.  One of the options on the table is consolidation, one of them is dismantlement of the Scotia Police Department and they would contract services to Glenville.  I am not sure how you can take the dispatch function and then add the police function, it really makes no sense.

                We have decided that both Chiefs, being the subject matter experts, will get together and come up with a model that works.  The mayor and I will continue to talk about the model that works as well and we will get back together with the liaisons and talk about ideas going forward.  It is exciting for 2011 to start talking about that issue.

                I attended the Planning and Zoning Commission meeting on Monday.  The Target application was presented and the resolution for SEQRA Lead Agency came up as an agenda item for the Commission, I spoke at that meeting urging that we should allow Metroplex to be the lead agency.  It is unusual for the Town to support that kind of request but under these circumstances it’s particularly important that Metroplex does become lead agency because they can meet the very tight time table that we could not meet without special meetings of the GECC and the Planning and Zoning Commission, Metroplex is able to meet that time table.

                We still have considerable control, we meaning the Planning and Zoning Commission on site-plan review, the traffic study, the environmental impact, all of that, all of that is still pretty much under control by that Commission.  That passed by a 5-1 vote, with one member abstaining.  The Target project will be on target for demolition of this building by August, 2011; a rehab of the entire property will be lowering the building about 2½ feet, so they are going to have to re-grade everything.  A lot of green space will be incorporated and they hope to be opened by 2012.

                We will be going into executive session later to discuss contract negotiations.  We do have a memo of understanding with highway.  There are two other memos’ that are drafted but not signed yet.  These are an important piece of our discussion tonight.

                Time Warner, which is on the agenda tonight might be tabled because we still do not have a resolution to the issue that came up last week where the revenue that they pay the Town and allowed to be passed through, in our agreement it called for 2%.  A resident that happens to be in the business uncovered for us that it appears that Time Warner was passing through 5%.  So before we sign a new contract we have to go back and get that fixed.  We will be moving forward once we have an understanding if it is 2% or 5%.  5% is apparently standard but our agreement is older and it had 2% so Time Warner really has to fix this.

                Our November financials were distributed today.  I think they look pretty good.  Eleven months in we are at 91% of revenue for our “A” fund; 90% of revenue of our “B” fund and 81% of revenue for our highway fund.  It seems as though we are either going to come in at revenue or above.  The expenditures for the “A” fund were at 79%; the “B” fund 77% and highway fund 70% of our expenditures.  It seems fairly likely that we are going to come in under budget.

                The Strategic Plan, we asked at our last work session to get our changes into Jamie by Friday by either hard copy or email.  As we sit and draft our 2011 Plan I would like to at our next work session have a document that shows what was completed, what didn’t get done and maybe what we want to carry over and what we want to add new to the plan.

                George informed me today that we paid our N.Y.S. obligation for the retirement fund on time by wire transfer by doing this we avoided the 8% penalty if we didn’t pay it on time or if we paid it in installments.

                Our solar panels on our roof are connected.  We need National Grid to come and sign off on our ability to fire it up because we are going to have a meter that is a net meter.  As we draw energy off of the system our meter might actually run backwards and that would mitigate our National Grid bill.  There is a kiosk in the front lobby that talks about the project and the benefits.

                D.E.C. has signed off on the D.O.T. project for Glenridge Road.  This project consists of a round-a-bout at Glenridge Road/Maple Avenue; expands the width of the two bridges on Glenridge Road.  That utility work will start in the spring of 2011.  It is a two-year project.”

                A motion was made by Councilman Boulant; seconded by Councilman Quinn to table the resolution authorizing the Town Supervisor to execute the cable television franchise agreement between the Town of Glenville and Time Warner Cable for a term of ten years.

Ayes:           Councilmen Boulant, Quinn, Ramotar and Supervisor Koetzle
Noes:           None
Absent: Councilwoman Wierzbowski

Motion Carried

RESOLUTION NO 221-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                WHEREAS, the Town of Glenville wishes to realign its staff in a manner consistent with its goals and operational model, and

                WHEREAS, the Town Board of the Town of Glenville has determined that the titles of Director of Finance and Director of Operations may be preferable to the existing tiles of Town Comptroller and Director of Human Services for the duties that are required to be performed, and

                WHEREAS, it is the intention of the Town Board to abolish the existing titles of Comptroller and Director of Human Services upon appointment of individuals to the new titles resulting in no net increase in staffing for the town,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby authorizes the submission of required documents to the Schenectady County Civil Service Commission requesting that the titles of Director of Finance and Director of Operations be created for the town.

Ayes:   Councilmen Boulant, Quinn, Ramotar and Supervisor Koetzle
Noes:           None
Absent: Councilwoman Wierzbowski
Abstentions:    None

Motion Carried

RESOLUTION NO. 222-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                BE IT RESOLVED, that the Town Board of the Town of Glenville will meet at the Glenville Municipal Center, 18 Glenridge Road, Glenville, New York on December 29, 2010 at 8:00 A.M., for the purpose of conducting any year-end business to come before said board, which meeting shall be a “SPECIAL SESSION” of the Board and open to the public.

Ayes:   Councilmen Boulant, Quinn, Ramotar and Supervisor Koetzle
Noes:           None
Absent: Councilwoman Wierzbowski
Abstentions:            None

Motion Carried

RESOLUTION NO. 223-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                BE IT RESOLVED, that the Town Board of the Town of Glenville will meet at the Glenville Municipal Center, 18 Glenridge Road, Glenville, New York on January 5, 2011 at 7:30 P.M., on said date and at such place will conduct the ANNUAL ORGANIZATIONAL MEETING of said board for the year 2011.

Ayes:   Councilmen Boulant, Quinn, Ramotar and Supervisor Koetzle
Noes:           None
Absent: Councilwoman Wierzbowski
Abstentions:            None

Motion Carried

RESOLUTION NO. 224-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Boulant

                WHEREAS, the Town of Glenville’s Indian Meadows park operates skating rinks and hosts a variety of winter sports activities from December through March; and

                WHEREAS, supervision of the skating rinks, ski trails and sledding hills and maintenance of rinks and restrooms needs to occur on evenings and weekends during the winter months,

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Glenville authorizes James MacFarland to appoint one part-time seasonal Recreation Attendant for the period of 12/18/2010 – 3/31/2011 at the budgeted rate of $8.00 per hour (no benefits).

Ayes:   Councilmen Boulant, Quinn, Ramotar and Supervisor Koetzle
Noes:           None
Absent: Councilwoman Wierzbowski
Abstention:             None

Motion Carried

RESOLUTION NO. 225-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Boulant

                BE IT RESOLVED that the Monthly Departmental Reports for November, 2010 as received from the following:

                Assessor’s Department
                Dog Control
                Highway Department
                Justice Department
                Planning Department
                Receiver of Taxes
                Section 8 Housing Payments
                Town Clerk's Office
                Water Department

be, and they hereby are accepted, approved for payment and ordered placed on file.

Ayes:   Councilmen Boulant, Quinn, Ramotar and Supervisor Koetzle
Noes:           None
Absent: Councilwoman Wierzbowski
Abstentions:            None

Motion Carried

RESOLUTION NO. 226-2010

Moved by:       Councilman Quinn
Seconded by:    Councilman Boulant

                BE IT RESOLVED, that the minutes of the regular meeting held on December 1, 2010 are hereby approved and accepted as entered.

Ayes:   Councilmen Boulant, Quinn, Ramotar and Supervisor Koetzle
Noes:           None
Absent: Councilwoman Wierzbowski
Abstentions:            None

Motion Carried

RESOLUTION NO. 227-2010

Moved by:               Councilman Ramotar
Seconded by:            Councilman Boulant

WHEREAS, David S. Bradley has served the Glenville community in numerous ways, including the
Glenville Town Board, the Glenville
Rotary, the Schenectady County Environmental Advisory Council, and the Glenville Environmental Conservation Commission (GECC), and
WHEREAS, “Dave” Bradley’s service to the GECC  has been lengthy and distinguished, spanning 16 years as member and Chairman of the GECC, and 8 more years as Town Councilman/liaison to the GECC, and

WHEREAS, Dave Bradley’s service to the Town of Glenville has been the epitome of professionalism,
balancing protection of the environment, good governmental process and helping projects under review to a successful conclusion, and

WHEREAS, Dave Bradley has been an effective leader, a good manager, and a good steward of town
interests in his various roles with the town, especially the GECC,

NOW, THEREFORE, BE IT RESOLVED,
that the Town Board of the Town of Glenville, on
behalf of its residents, businesses, volunteers and staff, does hereby offer its heartfelt thanks to
Mr. David Bradley for his extraordinary service to the town, and for his generous gift of time, and

BE IT FURTHER RESOLVED,
that as a small measure of recognition for
Dave Bradley’s service to the Town, Monday, December 20th, 2010,
is hereby declared
David S. Bradley Day
throughout the Town of Glenville.

Ayes:   Councilmen Boulant, Quinn, Ramotar and Supervisor Koetzle
Noes:   None
Absent: Councilwoman Wierzbowski
Abstentions:    None

Motion Carried

New Business

                Councilman Quinn – “Last Friday I was informed that I will be appointed the next Deputy Commissioner of Elections and by definition that means that I can’t run again for Town Board.  At some point in the upcoming year I will be vacating this seat when the Board and the Party selects my successor, that’s when I will gladly give notice and step down so that person can assume this roll.”

                Supervisor Koetzle – “Thank you and congratulations on your new endeavor.”

                Councilman Boulant – “Congratulations Mark.  As a Board member of the YMCA and past recipient of the Presidents Award, I would like to congratulate Linda Moffett, a resident of Glenville as this year’s recipient of the Presidents Award for the YMCA.  Many years of dedicated service to the community and dedicated service to Price Chopper.”

                Supervisor Koetzle adjourned this portion of the meeting at 7:56 pm and entered into executive session.

RESOLUTION NO. 228-2010

Moved by:       Councilman Boulant
Seconded by:    Councilman Quinn

                BE IT RESOLVED, that the Town Board of the Town of Glenville hereby adjourns into Executive Session to discuss contract negotiations.

Ayes:   Councilmen Boulant, Quinn, Ramotar and Supervisor Koetzle
Noes:           None
Absent: Councilwoman Wierzbowski
Abstention:             None

Motion Carried

                Time being 9:03 p.m., Supervisor Koetzle reconvened the meeting and announced that no action was taken during the Executive Session.

                Supervisor Koetzle asked for a motion to adjourn; motion to adjourn was moved by Councilman Boulant; Seconded by Councilwoman Wierzbowski, everyone being in favor the meeting was adjourned at 9:04 p.m.





                                                                ATTEST:


______________________________
Linda C. Neals
Town Clerk