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Town Board Meeting Minutes 5/13/2009
SPECIAL MEETING OF THE TOWN BOARD
TOWN OF GLENVILLE
MAY 13, 2009
AT THE GLENVILLE MUNICIPAL CENTER
18 GLENRIDGE ROAD, GLENVILLE, NEW YORK

Present:        Supervisor Frank X. Quinn, Councilmen Edward F. Rosenberg, Mark A. Quinn, Christopher A. Koetzle and Councilwoman Valerie M. DiGiandomenico

Absent: None

                Supervisor Quinn called the meeting to order at 7:00 PM; and led us in the Pledge of Allegiance.


RESOLUTION NO. 101-2009

Moved by:       Councilman Rosenberg
Seconded by:    Councilman Quinn

                WHEREAS, over the past several years, the Town of Glenville has hired a certified public accounting firm to complete Audits of the Town's Financial Statements, and

                WHEREAS, this audit is conducted in accordance with generally accepted auditing standards, the standards for financial audits contained in Government Auditing Standards; and

                WHEREAS, for 2008 three bids for fixed prices for financial statement audits among five years(2006-2010) were received from a request for quotes sent out to CPA firms in the region; and

                WHEREAS, the UHY LLP Certified Public Accountants (an independent Member of Urbach Hacker Young International) bid for 2008 of $23,400 for the financial statement audit represented the most experienced bidder with over 35 years of experience,

                WHEREAS, the UHY LLP Certified Public Accountants (an independent Member of Urbach Hacker Young International) has estimated for 2008 that $5,000 will be the costs for the single audit required due to the level of federally funded grants received in 2008,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby authorizes the Supervisor to enter into an agreement with UHY LLP Certified Public Accountants, 66 State Street, Albany, New York, 12207-2595, to provide the audit of the Town's general purpose financial statements and the single audit for the year ended December 31, 2008, in the form of the N.Y. State Comptrollers’ Annual update document; and

                BE IT FURTHER RESOLVED that the fees for these services will be based on the actual time spent at their standard hourly rates; and

                BE IT STILL FURTHER RESOLVED that the fees for this service shall be Twenty Thousand Four Hundred Dollars ($20,400.00), based on preliminary estimates by prior and current auditors plus the additional amount of One Thousand Five Hundred and Forty Dollars ($1,540.00) for auditing Section 8 Housing, totaling an amount not to exceed Twenty Eight Thousand Four Hundred Dollars ($28,400.00), to be taken from budgeted account 01.00.1320.4500 except for Three Thousand One Hundred and Sixty Dollars ($3,160.00) for auditing the Highway Fund-Part Town to be taken from account 04.00.5140.4000; Eight Hundred Eighty Dollars ($880.00) for auditing the Water Funds to be taken from account 50.11.8310.4500; Eight Hundred Eighty Dollars ($880.00) for auditing the Sewer Funds to be taken from account 40.09.8130.4500 and One Thousand Five Hundred and Forty Dollars ($1,540.00) for auditing the Sewer Capital Project Fund to be taken from account 40.09.8130.4500.

Ayes:   Supervisor Quinn
Noes:           Councilmen Koetzle, Quinn and Rosenberg
Absent: Councilwoman DiGiandomenico
Abstentions:            

Motion Defeated

RESOLUTION NO. 102-2009

Moved by:       Councilman Rosenberg
Seconded by:    Councilman Koetzle

                WHEREAS,        Richard LeClair, Superintendent of Highways has informed the Town Board that they will be unable to properly maintain and repair town roads or remove snow and ice from the roads in a timely manner without purchasing two new plow trucks; and

                WHEREAS, the Superintendent of Highway is requesting the purchase of two cab and chassis trucks with dump bodies and plowing equipment to replace one dump plow truck and maintaining one plow truck as back up; and

                WHEREAS, the truck that meets our needs is available on state contract therefore not requiring the competitive bid process,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville authorizes the Superintendent of Highways to purchase two cab and chassis trucks with dump bodies and plowing equipment on state contract in a sum not to exceed $425,000 as described in OGS specifications and

                BE IT FURTHER RESOLVED, that the funding for such purchases shall be as follows:
Highway Equipment line 04.00.5130.2000 in the sum of $375,000
Proceeds from leasing company in the sum of $50,000

BE IT FURTHER RESOLVED, that the funding for such lease shall be with a competitive bid analysis of leasing at state level and/or better.

BE IT FURTHER RESOLVED, that a budgetary transfer will be necessary as follows:
Increase Highway Equipment line 04.00.5130.2000 in the sum of $300,000 and increase Highway Federal line Aid 04.00.4785.000 in the sum of $300,000 which will be supported financially by revenue from FEMA/SEMO in connection with FEMA-DR 1827.

Ayes:   Councilman Rosenberg
Noes:           Councilmen Koetzle, Quinn and Supervisor Quinn
Absent: Councilwoman DiGiandomenico
Abstention:             None

Motion Defeated

                The Town of Glenville Town Board Meeting was adjourned at 8:07 pm.

                                                                ATTEST:


______________________________
Linda C. Neals
Town Clerk