Town of Glenville
18 Glenridge Road, Glenville, NY 12302
ph: 518-688-1200
fx: 518-384-0140
Town Board Meeting Minutes 10/17/2007
REGULAR MEETING OF THE TOWN BOARD
TOWN OF GLENVILLE
OCTOBER 17, 2007
AT THE GLENVILLE MUNICIPAL CENTER
18 GLENRIDGE ROAD, GLENVILLE, NEW YORK

Present:        Supervisor Frank X. Quinn, Councilmen, Robert E. Bailey, Mark A. Quinn, Edward F. Rosenberg and Councilwoman Valerie M. DiGiandomenico

Absent: None

                Supervisor Quinn called the meeting to order at 7:30 PM.  Councilman Rosenberg gave the Invocation and led us in the Pledge of Allegiance.

                Supervisor Quinn asked the Town Clerk, Linda C. Neals, to call the roll.  Everyone was present and accounted.

                Supervisor Quinn – “On the agenda tonight we have some items that are going to be taken off tonight, they need further work.  Item #4, #5 and #15 will be taken off the agenda for tonight.”

Town Council Reports:

                Councilman Rosenberg – “The only report that I have is one of the items that was pulled off the agenda tonight has to do with filling the vacant position of Assessor.  That is currently on hold until we have time to discuss in our executive session.”

                Councilwoman DiGiandomenico – “Just a little bit of information – you can see the Town Board Meetings televised on Ch. 16 at 10:00 a.m. on Saturdays and 1:00 and 11:00 a.m. on Mondays.”

                Councilman Quinn – “I have a few comments with regard to the budget process, Mr. Supervisor, addressing both process and outcome to date.

                Number one I feel that the publication and subsequent dissemination of the media the 68% tentative tax increase was both reckless and unnecessary.  In preliminary discussions and a quick decision as to a limited assignment of some of our fund balance could have prevented a great deal of fear and anxiety among our citizens.
                Secondly I asked no less than twice in these chambers for a meeting of the whole town board with each and every department head, unfortunately that did not happen.  The reason I asked for this forum which in the past has worked quite well is that when all of us review the budget with the department heads we sometimes find opportunities that our liaisons missed.  Going forward I urge this board to refrain from:  a) calling out any specific department in public as a driver for this budget. b) making any reference to collective bargaining agreements in the same manner and c) using words like shock and awe to describe any part of the budget which makes for great political feeder but not respectful financial planning.

                The outcome of this process as it stands right now is a 15% tax increase.  I have stated repeatedly my willingness to utilize more of the fund balance to achieve tax relief as opposed to layoffs which should be a last resort. A moderate but not excessive fund balance gives us a cushion while forcing us to be fiscally disciplined going forward in our operations.  As it presently stands we are heading toward higher taxes and less services for our citizens while balancing the budget on the backs of our staff.  I disagree with that and that is why I’m voting “no” on this preliminary budget this evening.”
                Supervisor Quinn – “Item number 7 on the agenda is a public hearing to consider any objections which may be made to the Assessment Roll for Water District No. 11 and Extensions No. 1 through 34.”

                Supervisor Quinn opened the public hearing at 7:45 pm.

                No one wished to speak; Supervisor Quinn closed the public hearing at 7:46 pm.

                Supervisor Quinn – “Item number 8 on the agenda is a public hearing to consider any objections which may be made to the Assessment Road for Sewer District No. 9.”

                Supervisor Quinn opened the public hearing at 7:47 pm.

                No one wished to speak; Supervisor Quinn closed the public hearing at 7:48 pm.

                Supervisor Quinn – “Item number 8 on the agenda is a public hearing to consider any objections which may be made to the Assessment Roll for Sewer District No. 4, Acorn Drive Sewer District and Sewer District No. 6 Woodhaven Waste Treatment Plant.”

                Supervisor Quinn opened the public hearing at 7:49 pm.

                No one wished to speak; Supervisor Quinn closed the public hearing at 7:50 pm.

                Supervisor Quinn – “Item number 9 on the agenda is a public hearing to consider any objections which may be made to the Assessment Roll for Alplaus Sewer district No. 1 Extension No. 1.”

                Supervisor Quinn opened the public hearing at 7:51 pm.

                No one wished to speak; Supervisor Quinn closed the public hearing at 7:52 pm.

                The following people exercised the privilege of the floor.

                Taylor Matthews, Waters Road – “Do you know if Panera Bread is coming into Glenville?  I heard that it was and that got me pretty excited.”

                Supervisor Quinn – “To the best of our knowledge Panera Bread was coming to town, they were working with a realtor who owns the property for the town.  Panera Bread has, this is the word that I got from talking to the representative from Panera, Panera opened nine stores in the northeastern part of the United States in the last twelve months.  None of those nine stores made the market revenue that they were trying to get to, so they put a freeze on any new openings of Panera’s Bread that means they froze us as well as anybody else.

                Well there has been some discussion since then, back and forth between Panera Bread organization and the realtor and so forth.  As we are sitting here tonight it is on hold, when we know we will share it with everybody.”

                No one else wished to speak; Supervisor Quinn closed the Privilege of the Floor.



Supervisor Quinn’s Comments:

                Supervisor Quinn shared the following information:

                We have been heavily involved in the budget process, taking the Tentative Budget, working with it, scrubbing the numbers, doing those kinds of things, so that has been ongoing since our last meeting.

                On the 9th we met with some, not all of the department heads and we got their inputs to the budget.  That has been reasonably consuming all of us since the last town board meeting.

                On the 9th of October we met with the Village Board to discuss the opportunities for collaboration between the Village Board and the Town.  It is an ongoing process; we have been at it since the beginning of the summer.  This was a follow up and the purpose is there were five different reports provided that said that these are thoughts and ideas for improving the efficiency and/or the services for the Village residents and the Town residents.  That was a public meeting, it was held at the Senior Citizens Center and we shared thoughts and ideas.  There is a follow up that is ongoing, it is several of the departments and as those reports become available they are shared with everyone.

                On the 15th of October we had the Women League of Voters, Meet the Candidates Night.

                The Town Board Members have the Preliminary Budget for 2008.  The sequence of events for those of you who are not aware of the sequence of events, it is published and it is on the table as you come in the door, what the sequence of events are and the dates they are prescribed in town law but by summary I would offer the following:  most people are interested in the three main funds of the budget and so in August and early September the departments submitted their budgets for the proposed budgets for 2008.  The liaisons of the departments and the department heads had some meetings on the early part of September up through the 19th and on the 22nd the budgets were turned in to the Comptroller, the Supervisor and the Town Administrator.

                By the 28th we finished our review of the budget requests and with the break in the typical way of doing things around here we made no major adjustments to the requests.  The attempt is to provide transparency to everybody in the town.  At that time as you know, the four major components of the budget, the revenue, the fund balance, the appropriations and the proposed tax increase were presented.  That was in the preliminary budget and so the appropriations were at that time up 1.7 million dollars or 16% and the amount to be raised in taxes was an increase of $3,200,000, approximately, which is about 68%.  All of us knew and decided that we would then go to work because that needed to be pared down and dealing with it involves looking at all four pieces of the budget.  You have to look at appropriations, should they be increased or decreased, what’s the typical funds that are raised by the town, the major funds for town revenue besides any fees that we charge for our services, the major source of funds is the Schenectady County Sales Tax as well as mortgage tax, another major feature and then we have our own revenue that we generate from fees and things like that.

                For those of you who are not aware, the sales tax and the mortgage tax which make up the bulk of our revenue stream for the town budget for these four funds anyway.  It is basically outside the control of the town, it’s not like we have by prior contract we get a certain percentage of what the County gets in sales tax revenues and then depending on the sales of properties in the Town we get a percentage of the mortgage tax that is collected by the County and then redistributed to the town.  It is a very volatile kind of set-up when you are looking at revenues.

                The 2007 budget is on track and we have a fund balance, we plan to finish the year with about 1.2 million dollars in fund balance and we are on track to do that.  That fund balance, when you have your appropriations you say how are we going to make these appropriations and balance the whole budget because by law we are required to have a budget that’s absolutely balanced, so then you say these are the appropriations, this is the anticipated revenue, let’s hope we get it, then if we apply some fund balance to that, that gives us certain revenues and then the remainder to balance the budget has to come from the taxes that we raise in the town.

                We have all had an opportunity and tonight we present the Preliminary Budget, I will do a quick summary of that because everybody can get a copy of it and review it.

                The board as well as department heads have done a lot of work, including our Town Administrator in the intervening period since it was last presented and on October 3rd the Tentative Budget, on October 17th the Preliminary Budget and then we will have a public hearing on November 7th and somewhere between November 14th and the 20th we will vote on the final budget.

                We still have three weeks left for us to get feed back on this preliminary budget from the departments themselves, from the public, from the town board and so forth.  We will make some proposed adjustments to the preliminary budget, we will have the public hearing and then we will vote on the final town budget.

                With that in mind I am going to give you some comparisons for people who are not aware of it this is where we ended up last night which was our most recent meeting on the town budget.

                 In the Tentative versus the Preliminary Budget the big picture is as follows:

                Appropriations  Revenue Fund Balance    Raise In Taxes

Tentative       $12,400,000     4.3 m           $200,000                7.9m – 68%
Preliminary     $10,800,000     4.8m            $500,000                5.4m – 15%

                It is obviously a significant change, if you get a copy of this budget and you do the comparisons and you read the pages this is for the three main funds.  You can do the comparisons because it is all in the budget, the people who participate in the water district or a sewer district, that benefits only the people who live and or use the services of those districts.

                The bottom line is we have gone from a 68%... a potential, as we said at that time that was the opening gun, we needed all of us to be on the same sheet of music and the public to know what was going on.  We went from a potential 68% tax increase to this one which is basically a 15% tax increase so you can all do the math and say they reduced the amount to be paid in taxes by that obvious significant number.  We have more to come, we will be involved in more discussions, you heard the schedule, and you know what I am talking about so we will be reviewing where we are.  We will hear from our department heads about the proposed changes and cuts in this budget.  There are significant changes and cuts in this budget and some of the things that are involved besides the obvious items that I talked about we are also talking about there would be a hiring freeze, there is a reduction in staffing, there are bonding options in here that we bonded for a significant amount of equipment and road repairs instead of treating it in the regular capital operating budget.  There is a reduction in overtime in here; there are opportunities for possibly contracting for services and so forth and so on.  Given all of that we’ve got a lot left on our plate but we are three-quarters of the way down the road and in the next two to three weeks up to and then into the public hearing we’ll be making more adjustments up and down.  The basic goal, at least the one that I have stated and I think we have all worked towards, is to have no more of a tax increase of 3%, which is basically the cost of living index.  We have got to find revenue and/or cut expenses from where we are right now, which is 15% tax increase, down to the neighborhood of 3% the cost of living.

                We are all interested in the same thing, what is the bottom line in the amount of taxes?  We also have to provide services and we have a bit of a conflict of interest.  We are mandated to provide a whole bunch of services and we have to provide for safety.  We have to provide for roads and sewers.  We have a conflict in the sense that a lot of people would love the taxes to be nothing, no increase or cut the taxes but in this day and age at least this group can’t figure out any better way how to accomplish that given the realities of what has happened.  One of those realities before we even started this process is the anticipated revenue from the sources outside of this town, from the county and the mortgage taxes etc., going into the year best information we got we are down $450,000 for next year.  We would all like the taxes to be zero increase and so forth but we keep getting mandates and we keep having revenue cuts so you have got to make some adjustments one way or the other.

                We are in a conflict, its typical this time of year, people value certain things but they value services too.  How do we adjust?  That is what we were elected for so we will.”

RESOLUTION NO. 197-2007

Moved by:       Councilman Rosenberg
Seconded by:    Councilman Bailey

                WHEREAS, the Town of Glenville Planning Department recently evaluated the Town’s fees for planning and zoning applications; and

                WHEREAS, it was determined that the Town does not currently assess a fee for concept reviews by the Planning & Zoning Commission or reviews of revisions to previously approved subdivision and site plan review applications; and

                WHEREAS, concept reviews and reviews of revised applications require a time commitment on the part of Town staff and the Planning & Zoning Commission;

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby determines that it is appropriate to establish a fee for concept reviews by the Planning & Zoning Commission as well as for reviews of revised site plan and subdivision applications that were previously approved by the Planning & Zoning Commission within the previous year; and

                BE IT FURTHER RESOLVED, that said fees shall be $50 for all concept reviews before the Planning & Zoning Commission and $150 for the review of revised site plans and subdivision applications that received approval by the Planning & Zoning Commission within the previous year; and

                BE IT FURTHER RESOLVED, that any proposed revisions to a previously approved site plan or subdivision application in which the approval was issued more than one year prior to the revised site plan or subdivision application being submitted for review shall be treated as a new application, and shall be assessed the same fee that is assessed for a new site plan review or subdivision application, including a new SEQRA fee; and

                BE IT FURTHER RESOLVED, that Chapter 139 (Fees), Section 25 of the Code of the Town of Glenville is to be amended to reflect these new fees.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

Discussion…

                Councilman Rosenberg – “I know that Councilman Quinn put his comments in the beginning of the meeting.  I can tell you this that we worked pretty hard at this process and as far as cutting any positions that is the last thing that we looked at.  We got advice from our comptroller as far as where we wanted to set our fund balance, which is really a savings account for the town and that is where the number came from and fortunately we found some other savings in other places but still not enough.  When it comes down to it 70+% of our budget is staff and benefits for those staff and you either raise taxes or you cut back on the staff.  It is not something that any of us wanted to do and I think as a whole we really tried hard before we get to that point.

                As far as that fund balance from what I see on this Preliminary it looks like we have expended about 41% of what we have in our savings account.”

                Councilwoman DiGiandomenico – “Since the board started with a 68% tax increase and we are currently at a 15% increase I think we should continue our do diligence to further reduce that percentage.  We should also apply some of our 1.2 million dollar reserve which has gone back up to that point after we have taken part of it and give it back to the taxpayers of Glenville.”

                Councilman Quinn – “I have a question regarding the resolution, Mr. Supervisor.  I believe the consensus was that we were going to forgo any raises of the Town Board; these figures seem a little bit higher than the ones that should be in here.  I thought we were at $6,750 and some change.  The Town Council member line items just seem a little bit high to me.’

                George Phillips, Comptroller explained but he did not come up to the microphone.

                Councilman Bailey – “I think I will just mention that obviously there’s a range of opinions as to how deeply we should dip into the unexpended fund balance.  That reflects how much risk we’re willing to take.  Our comptroller has advised that if we take too much money out of that fund balance our credit rating changes and we find that interest rates will go up so we could end up in a worse place as a result of that.  On the other hand having more than we should have in there simply means we are sitting on taxpayers money and not doing anything with it except keeping it away from the taxpayers and that is undesirable too.

                We are trying to strike a balance; the State Comptroller suggests that we should be in about the 8 – 10% range.  We are in that ball park and what we are arguing about here is should we be at the upper end of that range or at the lower end of that range?”

                Councilman Quinn – “Part of this process is a calculated risk as to what people can tolerate with the fund balance and I have to say that many people envision little fund balance as inappropriate for the possibility of an emergency but in my opinion most types of emergencies usually warrant bonding and the good news about this town is our debt service as a percentage of our total budget is very small compared to most municipalities.  So we are in very good shape from a debt stand point.

                I firmly believe just as a philosophical notion that when we have excessive fund balance and we can define that differently and I respect that, that should be given back to the taxpayers in the form of tax relief.”

                Supervisor Quinn – “What ever the definition of excessive is notice what we did already with the fund balance from last year, the one from this year and the one we will do next year.  It goes back to the taxpayers, it’s not like we sit on it and keep building on it as a nest egg or some great escrow account.  So does it go back, yes, I think the difference may be in the rate at which that goes back and or the amount that goes back?  Second for those of you, who are necessarily familiar with how money flows in and out of, in this case the town, we are subject to the very volatile funding that I talked about and there is a thing called “cash flow”.  We have to make a January and a February payroll and we may not get that money from the county in time to do it, therefore you better have a fund balance that you can cover payroll for all of the people that worked so hard for the Town of Glenville.  There was a time in this town when that was extremely tenuous and so part and parcel of this is not only the raw numbers that you see in a budget but also how do you manage your cash so that you can pay the bills on time and not have to float loans and save the interest on that.  Part of this is in fact a cash flow problem and whether you pay certain bills in one month or the other and/or since it is year end, one year or the other has a significant impact on why you need a certain amount of cash balance.”

RESOLUTION NO. 198-2007

Moved by:       Councilman Rosenberg
Seconded by:    Councilman Bailey

                WHEREAS, the Tentative Budget has been filed with the Town Clerk; and

                WHEREAS, pursuant to Section 108 of the Town Law, a public hearing must be held by the board upon said Preliminary Budget, on or before the Thursday immediately following the General Election,

                NOW, THEREFORE, BE IT RESOLVED that the Tentative Budget is hereby amended to establish the elected officials’ salaries at:

                Supervisor ...........................................$ 14,094.00
                Town Council Members (four)..............…$       6,817.00 [each]
                Town Clerk...........................................$  59,635.00
                Town Highway Superintendent................$    82,654.00
                

                BE IT FURTHER RESOLVED, that the Tentative Budget as amended be adopted as the Preliminary Budget for 2008; and

                BE IT FURTHER RESOLVED by the Town Board of the Town of Glenville that a public hearing upon said preliminary budget shall be held at the Glenville Municipal Center, 18 Glenridge Road, in said Town on November 7, 2007 at 7:30 P.M., or as soon thereafter as can be reached; and

                BE IT FURTHER RESOLVED that the Town Clerk be and she hereby is directed to prepare the proper notice of said public hearing and to publish and post said notice in accordance with said Section 108 of the Town Law; and

                BE IT STILL FURTHER RESOLVED that the Town Clerk be and she hereby is directed to have twenty-five (25) copies produced of the Preliminary Budget for public distribution and another (25-50) if and when the need arises.

Ayes:   Councilmen Rosenberg, Bailey and Supervisor Quinn
Noes:           Councilwoman DiGiandomenico and Councilman Quinn
Absent: None
Abstentions:            None
Motion Carried

RESOLUTION NO. 199-2007

Moved by:       Councilman Bailey
Seconded by:    Councilman Quinn

                WHEREAS, the Town of Glenville is proposing the adoption of a new local law entitled the “Town of Glenville Local Law to Prohibit Illicit Discharges, Activities and Connections to Separate Storm Sewer System”, and

                WHEREAS, the adoption of the “Town of Glenville Local Law to Prohibit Illicit Discharges, Activities and Connections to Separate Storm Sewer System” constitutes an “Unlisted Action” in accordance with 6 NYCRR Part 617 (State Environmental Quality Review Act {SEQRA}); and  

                WHEREAS, the Glenville Town Board has assumed SEQRA Lead Agency for this action; and   

                WHEREAS, both the Glenville Environmental Conservation Commission and the Planning & Zoning Commission have recommended that the Town Board find no significant adverse environmental impact associated with this new local law, and that the Board issue a SEQRA “Negative Declaration;”

                NOW, THEREFORE, BE IT RESOLVED, that the Glenville Town Board hereby determines that the above proposed adoption of the “Town of Glenville Local Law to Prohibit Illicit Discharges, Activities and Connections to Separate Storm Sewer System” will not result in a significant adverse environmental impact; and

                BE IT FURTHER RESOLVED, that the Glenville Town Board hereby issues a SEQRA “Negative Declaration” (attached) for this application, based on the following findings:

·       This action will not adversely impact air quality, ground water, surface water, or any other natural resource.  On the contrary, this action should result in improved surface water quality through the prohibition of contaminants entering the Town’s storm sewer system, and subsequently, streams and rivers.
·       This action will not create a material conflict with the Town of Glenville Comprehensive Plan or Zoning Ordinance.  In fact, this action complements various natural resource protection provisions of both the Comprehensive Plan and Zoning Ordinance.
·       This action will not impair any important historical, archeological, architectural, or aesthetic resources.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomencio and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

RESOLUTION NO. 200-2007

Moved by:       Councilman Bailey
Seconded by:    Councilman Rosenberg

                WHEREAS, this Local Law No. 6 of 2007 has been introduced; and

                WHEREAS, public hearing has been duly held thereon,

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Glenville adopt Local Law No. 6 of 2007, a Local Law to amend the Code of the Town of Glenville, adding a Chapter to be known as “Prohibit Illicit Discharges, Activities and Connections to Separate Storm Sewer System” a copy of which is annexed hereto.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

Discussion…

                Councilman Bailey – “The NYS ECON has imposed rules limiting what we can do as far as discharging, what you might call wastewater into ditches and waterways around the state.  The intention is to maintain our water sources as pure as possible.  That takes the shape as what is known as the Municipal Separate Storm Sewer System otherwise known as MS4.  They have required that municipalities enact local laws to follow those requirements.  As part of doing that we have to go through a review of the impact on the environment as the lead agency, this board is the lead agency for the town.  We have done that and we have come back and said that we are issuing a negative declaration, which means that we have found no adverse environmental consequences from doing that.

                What this is saying is you can wash your car in your driveway, preferably park it on the lawn so the grass gets water, but if you want to hold a fund-raiser where you do a number of cars like 50 cars or something like that it’s not allowed.  The reason is because the amount of detergent, soap, and wax that gets flushed into the environment is considered detrimental.”

                Supervisor Quinn – “We are sitting on top of the great flats aquifer; it’s the sole source of drinking water for 150,000 people in Schenectady County.  This is a mandated thing that came to us from the state that we all protect our sole source of water or any source of water.  This will effect most of the people in the Town of Glenville and not only us but the other towns as well.

                In addition to changing life styles around some of these things and avoiding being sited by a code enforcement officer it obviously can impact a lot of things, not the least of which we just finished talking about the budget.  We had to put in the budget a way to resource the enforcement of this because there is no sense of having a law unless you enforce it.  We are held accountable to the state and therefore we have to hold the folks in the town accountable.”

RESOLUTION NO. 200-2007

Moved by:       Councilman Bailey
Seconded by:    Councilman Rosenberg

                WHEREAS, this Local Law No. 6 of 2007 has been introduced; and

                WHEREAS, public hearing has been duly held thereon,

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Glenville adopt Local Law No. 6 of 2007, a Local Law to amend the Code of the Town of Glenville, adding a Chapter to be known as “Prohibit Illicit Discharges, Activities and Connections to Separate Storm Sewer System” a copy of which is annexed hereto.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried


Discussion…

                Councilman Rosenberg questioned the wording in the resolution and after much discussion the resolution was corrected.

                Attorney Dickson – “Kevin, the way this resolution is drafted do you want to change the numbers?  (asked of the town planner)

                The resolution has not been offered yet so we do not have to amend this you can just offer the resolution with the changes.”

RESOLUTION NO. 201-2007

Moved by:       Councilman Rosenberg
Seconded by:    Councilwoman DiGiandomenico

                WHEREAS, Belmonte Builders, Inc. has submitted a zoning map amendment application to rezone a 43-acre parcel, commonly referred to as Phase II of Glenview Estates on Swaggertown Road from “Suburban Residential” to “Residential Planned Development;” and

                WHEREAS, the purpose of the zoning map amendment is to allow the construction of 33 single-family houses and 16 townhouses (twin homes) on an already subdivided property; and  

                WHEREAS, pursuant to New York State Town Law, zoning map amendment applications require a public hearing on the part of the Town Board;

                NOW, THEREFORE, BE IT RESOLVED, that the Glenville Town Board hereby schedules a public hearing for Wednesday, November 7th, at 7:30 p.m., or as shortly thereafter as possible, to consider the zoning map amendment application of Belmonte Builders, Inc.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

Resolution No. 202-2007

Moved by:       Councilman Bailey
Seconded by:    Councilman Quinn

        WHEREAS, the Town Board of the Town of Glenville found and determined that it was in the public interest to provide for the improvements to the facilities of Alplaus Sewer District No. 1 and Alplaus Sewer Extension No. 1; and

        WHEREAS,        the contract for the Electrical Construction for pump stations of Alplaus Sewer District No. 1 and Alplaus Sewer Extension No. 1 – Contract 1-07E  was put to bid with the bids being opened on September 25, 2007; and

        WHEREAS, the bids have been reviewed by Richard D. LeClair, Commissioner of Public Works and Mark L. Kestner, the town designated engineer, and both of whom recommend awarding the contract to the low bidder:  Stilsing Electric Inc., Rensselaer, NY.

        NOW THEREFORE BE IT RESOLVED that the Town Board of the Town of Glenville hereby accepts the bid of Stilsing Electric Inc, 555 South St, PO Box 27, Rensselaer, NY, and awards it the contract for the electrical construction for pump stations of Alplaus Sewer District No. 1 and Alplaus Sewer Extension No. 1 – Contract 1-07E as set forth in the bid specifications at a cost not to exceed $145,400.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None
Motion Carried

RESOLUTION NO. 203-2007

Moved by:       Councilman Bailey
Seconded by:    Councilman Quinn

        WHEREAS, the Town of Glenville has previously authorized the construction of a sewer project in the Alplaus Sewer District, and

        WHEREAS, it has been necessary to obtain easements and agreements for the placement of lift stations and pipes in connection with the project.

        NOW, THEREFORE, BE IT RESOLVED that the Glenville Town Board, acting as commissioners of the Alplaus Sewer District, does hereby accept the following easements and/or agreements to be utilized in connection with the construction and maintenance of the Alplaus Sewer District improvements:



Tax. No.
Owner Name
Street Address
31.5-1-14.2
Dominick Zetena
4 South Street
23.-2-23
Michael F Coffey
209 Alplaus Ave
23.-2-24.1
Benjamin Gordon
213 Alplaus Ave.
23.-2-25.11
Keith Abatto
235 Alplaus Ave.
31.5-1-3
Edward & Jill Batson
226 Alplaus Ave
31.5-1-4
Gary D. & Donna P. Withey
228 Alplaus Ave.
23.18-3-16
Larry R. Haight
258 Riverside Place
31.5-1-41
Larry J. & Vicky Andrews
16 Brookside Place
31.5-1-37
David R. Taylor
12 Brookside Place
31.5-1-36
Manual A. Domingos III
10 Brookside Place
31.5-1-35
Daniel P. & Barbara Trask
8 Brookside Place
23.18-1-39
John E. McLeod Jr.
31 Hill St.
23.18-1-38
Thomas M. Esmond
29 Hill St.
23.18-1-37
Robert  W. & Patricia Ellis
27 Hill St.
23.18-1-35
Eileen Beard
23 Hill St.
23.18-1-34
Thomas A. & Denise Urbano
21 Hill St.
23.18-1-33
Ellen A. Story
19 Hill St.
23.18-1-32
Gary Vedder
17 Hill St
23.18-1-29
Charles & Deborah Story
13 Hill St.
23.18-1-28
Michael & Melissa Stygles
11 Hill St.
23.18-1-2.1
Deborah M. Katz
29 Bruce Drive
23.-2-26
Glen Hills Club Inc.
57 Bruce Drive
23.14-1-1.111
Frank L. & Ruth Helme
47 Bruce Drive
23.18-3-19
Marjorie Smit
15 Snyders Lane
31.5-1-31.1
Herman Conley
234 Alplaus Ave
31.5-1-32
John J. Haggerty
2 Brookside Place
23.18-3-1.111
Jeffrey R. Sheely
244 Alplaus Ave
23.18-3-2
Paul M. & Lori Esposito
246 Alplaus Ave
23.18-3-3
Alfred Fonda, Jr.
248 Alplaus Ave
23.18-3-4
Artur L. Matia
250 Alplaus Ave
23.18-3-5
Gary W Vedder
252 Alplaus Ave
23.18-1-23
Stephen G. Waltman
251 Alplaus Ave
31.5-1-42
Victor & Margaret Teater
3073 Amsterdam Place
23.18-1-36
Charles & Ellen Story
13 Hill Street
30.-1-8.3
Hudson River Estates
Iron Horse Park
30.-1-8.1
Deleware & Hudson Corp
501 Marquette Ave Suite 800
30.-1-8.4
Robert Kivort
380 Hudson River Road
23.18-3-9.111
United Methodist Church
~
23-1-20
National Grid - Niagra Mohawk
~


        AND IT IS FURTHER RESOLVED, that the Town Supervisor is authorized to execute all documents and agreements in connection with these easements

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried




RESOLUTION NO. 204-2007

Moved by:       Councilwoman DiGiandomenico
Seconded by:    Councilman Rosenberg

                BE IT RESOLVED that the Monthly Departmental Reports for September 2007 as received from the following:

                Assessor Department
                Building Department
                Dog Control
                Highway-Public Works
                Justice Department
                Planning Department
                Section 8 Housing Payments
                Town Clerk's Office
                Water Department

be, and they hereby are accepted, approved for payment and ordered placed on file.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried


RESOLUTION NO. 205-2007

Moved by:       Councilwoman DiGiandomenico
Seconded by:    Councilman Rosenberg

                BE IT RESOLVED, that the minutes of the regular meeting held on October 3, 2007 be and they hereby are approved and accepted as entered.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None
Motion Carried

RESOLUTION NO. 206-2007

Moved by:       Councilman Bailey
Seconded by:    Councilman Quinn

                WHEREAS, the highway department sold one 1995 Chevy 4x4 Pick Up in this years auction; and

                WHEREAS, there is a need to replace said vehicle to complete the daily jobs and tasks of the highway department; and

                WHEREAS, the Superintendent of Highway requests the purchase of one 2008 Chevy Silverado 1500 EC, SB 4x4 [Item 10B] from state contract award number 20339,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby authorizes the Superintendent of Highways to purchase one 2008 Chevy Silverado 1500 EC, SB 4x4 [Item 10B] at a sum not to exceed $18,915 from Action Chevrolet on state contract, and

                BE IT FURTHER RESOLVED that funding for such purchase to be from Highway Fund as follows;

Sale of Scrape [revenue] 04.00.2650.0000        $4,961
Equipment Reserve 04.00.9550.9000               $9,000
Equipment 04.00.5130.2000                       $4,954.

Ayes:   Councilmen Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           Councilman Rosenberg
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 207-2007

Moved by:       Councilman Bailey
Seconded by:    Councilwoman DiGiandomenico

                WHEREAS, the water department is in need to replace one 1995 Cavalier that will no longer pass inspection; and

                WHEREAS, there is a need to replace said vehicle to complete the daily jobs and tasks of the water department; and

                WHEREAS, the Commissioner of Public Works requests the purchase of one 2008 Ford Ranger XL, Super Cab 4x4 [Item 4] from state contract award number 20339,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby authorizes the Commissioner of Public Works to purchase one 2008 Ford Ranger XL, Super Cab 4x4 [Item 4] at a sum not to exceed $15,000 from Fairport Ford, LLC on state contract, and

BE IT FURTHER RESOLVED that funding for such purchase to be from 50.11.8340.2000.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstention:             None

Motion Carried

Administrator’s Report:

                Anthony Germano – “Tomorrow we will be meeting with the principles of BCI Construction, our general contractor for the construction of our water plant to be talking about some conditions relative to notice of claim that they filed.  We are going to go over the effective warranties of all of the equipment that was installed, we are going to talk about much less remaining items that they need to perform based on some defects from construction.  We are going to talk about the cracked ceiling that was done and we are going to talk about the painting of the pipes.  The hope is that we’ll come to a payout agreement that we will be able to provide to Eric (town attorney) for review as well as the town board.

                I mentioned previously that that plant now mechanically and electrically is operating as designed and Commissioner LeClair has indicated to me a little while ago that the test for the chlorination system should be under way sometime in the next few days.  We did receive the promised piping essentially to re-pipe the chlorination system so we can perform a test to determine if the pumps that are attached to the pipe are working as designed.

                I am also pleased to report that the flood chart for developers that was prepared by our Planning Department has now gone through final review and Kevin will be putting that on our website shortly and it will also be available as a handout for developers.  This allows the developers to visually see from start to finish our process for site-plan review, for zoning environmental review and other things like MS4 and dealing with the Department of Environmental Conservation as well as us.  Our hope is they will take it as designed; a piece that will hopefully indicate that we are business friendly in the town.

                I also want to report that the sub-committee of our Labor Management Group Medical Benefits met this week to essentially decide on a date for a health fair for all of our employees which will be sometime in November, the date yet to be announced.

                The purpose of the health fair is to allow our employees’ ample opportunity to talk to the providers, answer questions and as well to provide them with information on wellness, fitness and other safety options that are available.  They are also updating our list of retirees and we will be sending out information to the retirees who we provide medical benefits for.  I do want to thank Jean and Carol who have really been spearheading this committee for the good work that they have done.  This committee has met several times; they have brought our broker to the table, the owner of the company that we deal with to talk about really innovative things relative to how our employees can benefit from medical benefits.

                The last thing that I want to brief the board on is of course we are now pleased that Lowe’s will be coming to Glenville along Freemans Bridge Road.  I have been in contact with Lowe’s early this week relative to the Freemans Bridge Road Build Out both Phase I and Phase II.  Commissioner LeClair will be assisting them in obtaining easements so that we can commence that process.  Lowe’s has already obtained property easements for the Phase I build out, right in front of the retail store, where it is planned for development.  What we have committed to, as this board knows, is to facilitate in hopefully the obtaining of easements for the Phase II Build Out, which is more towards the Schenectady side.  So there are three or four property owners that we’ll be meeting with and going over the benefits of what this Phase II and Phase I Build Out which Lowe’s is committed to doing simultaneously will do for them and allow easier access.”


New Business:

                Supervisor Quinn – “A comment that I didn’t make earlier but I think needs to be said, as you saw by the vote people voted and in one case didn’t vote for those vehicles.  My concern and why I voted on those is we owe it to our employees to provide safe equipment and there are the back bone for all of the services that we provide so yes we owe it to them to provide them with safe vehicles and other equipment.  Not that we go crazy, we have a capital set of goals on replacing equipment and so forth but for years and years and years they have never been replaced on a regular reoccurring scheduled basis.”


RESOLUTION NO. 208-2007

Moved by:       Councilman Rosenberg
Seconded by:    Councilwoman DiGiandomenico

                BE IT RESOLVED, that the Town Board of the Town of Glenville hereby adjourns into Executive Session to discuss contract negotiations and a personnel matter.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstention:             None

Motion Carried

                Supervisor Quinn adjourned this portion of the meeting at 9:00 p.m. and entered into Executive Session to discuss the pending litigation.

                Time being 10:15 pm Supervisor Quinn reconvened the meeting.

                Motion to adjourn was moved by Councilman Quinn and Seconded by Councilwoman DiGiandomenico.

                The Town of Glenville Town Board Meeting was adjourned at 10:16 PM.





                                                                ATTEST:





______________________________
Linda C. Neals
Town Clerk