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Town Board Meeting Minutes 7/18/2007
REGULAR MEETING OF THE TOWN BOARD
TOWN OF GLENVILLE
JULY 18, 2007
AT THE GLENVILLE MUNICIPAL CENTER
18 GLENRIDGE ROAD, GLENVILLE, NEW YORK

Present:        Deputy Supervisor Robert E. Bailey, Councilmen, Mark A. Quinn, Edward F. Rosenberg and Councilwoman Valerie M. DiGiandomenico

Absent: Supervisor Frank X. Quinn

                Deputy Supervisor Bailey called the meeting to order at 7:30 PM.  Deputy Supervisor Bailey gave the Invocation and led us in the Pledge of Allegiance.

                Deputy Supervisor Bailey asked the Town Clerk, Linda C. Neals, to call the roll.  Everyone was present and accounted, except Supervisor Quinn who was out of the Country.

Presentation:  Steve Wilson, Clough, Harbour and Associates – S-G Industrial Park Redevelopment Master Plan.

                Mr. Wilson gave a brief update in the form of a slide presentation to the Board pertaining to the Master Plan for Redeveloping the S-G Industrial Park.

                The following is a summary of the presentation:

Master Plan Process

·       Started work in January 2007
·       Completed inventory of site and surroundings – roads, utilities, physical features, land uses, buildings
·       Met with landowners, tenants, neighbors

Two Day Charrette

·       May 23 and May 31
·       About 25 people each evening
·       Reviewed existing conditions – infrastructure access, land use, marketing, buildings etc.
·       Informal Discussion of opportunities and problems
·       Breakout Groups
·       Identified potential solutions

The Top 10 Issues

1.      A safe route for school children is needed
2.      Park lacks an identity
3.      Traffic circulation is a problem
4.      Undeveloped areas and federal land that may become available offer new building sites
5.      New access between Route 147 & Exit 26 is needed
6.      The park lacks an overall marketing strategy
7.      Thruway access is an underutilized resource
8.      A successful project will require involvement of all levels of government
9.      Remediation of brownfields issues offer a great opportunity
10. The appearance of park needs improvements



Master Plan Guiding Principles

The Master Plan needs to address the aesthetic condition of the park through the use of landscaping, buffers, lighting standards, and building design standards.

Guiding Principle 1 – Aesthetics

Establish performance standards for RDT Zone projects that abut residential or institutional uses:

·       Lighting (e.g. dark sky friendly)
·       Layout (e.g. screened loading areas)
·       Building material (e.g. attractive facades)
·       Landscaping (e.g. soften appearance of buildings)

Guiding Principle 2 – Circulation

The Master Plan needs to develop a circulation plan that addresses parking and access for pedestrians, automobiles, tractor trailers, and rail.

·       Improve wayfinding and signage
·       Modify RDT zone for truck intensive uses
Warehousing and distribution facilities, vehicles and equipment rental etc.
When located within 600’ of residential or institutional use change from a permitted use to use a conditional use permit.

Guiding Principle 3 – Economic Development

The Master Plan needs to identify new building sites and redevelopment opportunities that capitalize on the park’s highway and rail access and well developed infrastructure.

Guiding Principle 4 – Compatibility

The Master Plan needs to provide techniques to ensure compatibility with park’s residential neighbors and the Scotia Glenville School District.

Guiding Principle 5 – Identity and Management

The park requires a new identity and management structure that will foster a comprehensive marketing strategy and promote cooperation between the multiple owners.

What’s in a Name?

·       Scotia Glenville Industrial Park
·       Scotia Industrial Park
·       Corporations Park
·       Scotia Naval Supply Depot
·       Scotia Depot
·       Scotia Naval Depot
·       US Naval Supply Depot

Guiding Principle 5 – Identity and Management

·       Need to establish a park “manager”
·       Business Owners Association, Special Tax
·       Responsibilities:

Common area maintenance
Signage
Marketing

Next Steps for Master Plan

·       CHA working on Draft GEIS
·       DGEIS is another opportunity for public comment and input
·       Ready September 2007

Town Council Reports:

                Councilwoman DiGiandomenico – “If you have been riding around the Town I hope you have noticed some of the bright spots such as the flowers that have been planted in the park in front of Price Chopper.  On behalf of the Town I would like to thank the following for donating the flowers; Glenville Rotary; Price Chopper; Wal-Mart; Clarence Mosher and I would also like to thank all of those who donated their time and hands with the planting – Alan Boulant; Ed Culhane; Terry Phillips and the Beautification Committee and to our Town Employees for their maintenance efforts.”

                Councilman Quinn – “From our Public Safety Committee; a priority dispatch plan which was adopted by Town Chiefs, was approved by that Committee.  The plan gives a letter designation to each type of call from a or alpha, which is a non-emergency situation all the way and e or echo, which they mask casualty incident.  Each designation dictates a certain response mode for fire and ambulance and the plan will be implemented, town wide, on August 1st by all of our dispatchers and fire departments as well as the ambulance response.

                Also NYSTEC, which is serving as our console consultant, submitted their findings regarding the procurement of a new land mobile radio system and the key objectives that they list in their synopsis is: improving coverage to 95%; replacing all gear do to obsolescence which currently makes a quarter maintenance nearly impossible; improving the dispatch center with environmental controls that are electric management, better HVAC and flooring.  Although the conventional analog system is satisfactory a digital system makes future upgrade easier.  The next step in this process will be the RFP preparation itself and that shall be taking place within the next month or two.”

                Deputy Supervisor Bailey – “The Highway Department’s paving season is progressing; Dawson and Goldfoot Roads have now received a two-inch overlay.  People in the Woodhaven area should be happy to learn that weather permitting we plan to start on July 23rd nova chipping many streets in that area.  Towards the end of the season we will be sealing the front side of Waters and Vernon Roads and unfortunately the crack sealing, which was scheduled in the Birch Lane Mayfair area, will not happen.

                Second item related to roads; Hoffman Hill Road is suffering in two areas where the road bed has been slipping and the Highway Department for safety reasons has roped them off to a one lane travel.  We will be bringing up, as an add-on later this evening, a resolution that would bond the costs of those repairs.

                On July 13th I spent several hours down at the Water Plant.  We met with DPW personnel, Town Administrator, Mr. Kestner and members of his staff.  We discussed the status of the plant and the state of its completion and the testing.  We reviewed and walked down each of the several punch-list items that need to be corrected and none of those are very major.  However we are experiencing problems with the operation of one of the pumps, some of the circuit breakers, the chlorination system is not working the way we want it to at the moment and there are some deficiencies in the ventilation system.  Some of these issues have become a little contentious because we are holding back the final payments to several contractors until we get those issues resolved.  This meeting was the first step in getting everybody on a common ground; what is the issue, who owns it and what needs to be done to resolve it?”

                Deputy Supervisor Bailey – “The next item on the agenda is a public hearing to consider the proposed Shady Lane Realty, Inc. and W. S. Plaza, Inc. extension to Sewer District No. 9.”

                Deputy Supervisor Bailey opened the public hearing at 8:15 pm.

                No one wished to speak; Deputy Supervisor closed the public hearing at 8:15 pm.

                No one exercised the Privilege of the Floor.

                Deputy Supervisor Bailey moved ahead with the agenda items.

RESOLUTION NO. 154-2007

Moved by:       Councilman Rosenberg
Seconded by:    Councilman Quinn

                WHEREAS, the Town of Glenville is proposing a sewer extension project known as the Woodcrest Sewer Extension that would deliver sewer service to 19 residential properties on Woodcrest Drive and Maplewood Drive; and

                WHEREAS, said proposal constitutes an unlisted action in accordance with 6 NYCRR Part 617 (State Environmental Quality Review Act {SEQRA}); and

                WHEREAS, the Glenville Town Board has assumed SEQRA Lead Agency in this instance; and

                WHEREAS, both the Glenville Environmental Conservation Commission and the Planning & Zoning Commission recommended that the Town Board find no significant adverse environmental impacts associated with the Woodcrest Sewer Extension project,

                NOW, THEREFORE, BE IT RESOLVED, that the Glenville Town Board hereby determines that the Woodcrest Sewer Extension project will not result in a significant adverse environmental impact; and

                BE IT FURTHER RESOLVED, that the Glenville Town Board hereby issues a SEQRA “Negative Declaration” (attached) for this application, based on the following findings:

·       This action ultimately results in a positive environmental impact in that it extends public sewer service within a neighborhood that is already predominantly sewered, taking 19 homes off of septic systems.
·       Any physical impacts from the project will be temporary, during the construction phase, with the majority of disturbance taking place within existing street rights-of-way.
·       This action will not conflict with any community plans or adopted goals.  On the contrary, the Town has long-targeted the project site for public sewer service.

Ayes:   Councilmen Rosenberg, Quinn, Councilwoman DiGiandomenico and Deputy Supervisor Bailey
Noes:           None
Absent: Supervisor Quinn
Abstentions:            None
Motion Carried

RESOLUTION NO. 155-2007

Moved by:       Councilman Rosenberg
Seconded by:    Councilwoman DiGiandomenico

        BE IT RESOLVED, that the Town Board of the Town of Glenville adopts the following Order:

IN THE MATTER OF THE ESTABLISHMENT OF AN EXTENSION TO SEWER DISTRICT NO. 9 OF THE TOWN OF GLENVILLE, COUNTY OF SCHENECTADY STATE OF NEW YORK

        WHEREAS, a Petition, map and plan have been filed with the Town Clerk and have been presented to the Town Board for the establishment of an Extension to Sewer District No. 9 in the Town of Glenville; and

        WHEREAS, the proposed extension is to include the real property shown by map section and block numbers as identified on the Schenectady County Real Property Tax Service Agency tax maps as follows:

22.12-5-11; 22.12-4-4; 22.12-5-10; 22.12-4-5; 22.12-5-9; 22.12-4-6; 22.12-5-8; 22.12-4-7; 22.12-5-7; 22.12-4-8; 22.12-5-6; 22.12-4-9; 22.12-5-5; 22.12-4-10; 22.15-5-4; 22.12-4-11; 22.15-5-3; 22.12-5-2; 23.9-2-31; and

        WHEREAS, the Petition, map and plan call for the construction of a sewer system as shown on said map and plan together with all necessary work including the installation of pipes, manholes and pumping stations as shown on the map, plan and report; and

        WHEREAS, the maximum amount that is proposed to be expended for the total project is $290,000.00; and

        WHEREAS, the costs of the project are proposed to be financed by the issuance of bonds for a thirty (30) year term.  Annual debt service and the costs of the operation of the sewer extension shall be recovered from the property served by or benefited by the project.  All properties within the proposed district consist of single-family homes, each of which shall comprise one service unit.  It is estimated that each single-family home within the proposed district will be assessed an annual service charge of $1,139.66; and

        WHEREAS, each property owner within the proposed district will also be required to incur one-time, first year connection costs consisting of installation costs for connecting each home to the sewer system, a permit and inspection fee, closing out and filling existing septic tanks in an amount estimated to be $2,200.00; and

        WHEREAS, this Town Board has previously conducted an environmental review of the proposed project pursuant to the State Environmental Quality Review Act, after which it determined that the proposed project will not present any significant environmental impacts and issued a negative declaration thereon; and

        WHEREAS, the map, plan and report are available for review at the Office of the Town Clerk during normal business hours; and

        WHEREAS, it is necessary to conduct a Public Hearing in connection therewith.

        NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Glenville hereby gives notice that the Town Board will meet on the 15th day of August, 2007, at 7:30 o’clock PM at the Glenville Municipal Center, 18 Glenridge Road, Glenville, New York, for the purpose of considering the Petition and the relief asked for.

        All persons interested in the subject matter are hereby notified and will be given ample opportunity to be heard either in favor of the said proposed extension and the construction of the improvements therein at a cost not to exceed $290,000.00, or against the same; and it is further

        ORDERED, that a copy of this Order certified by the Town Clerk be published in the Daily Gazette with the first publication to be not less than ten (10) days nor more than twenty (20) days before the date set for the said Public Hearing; and that the Town Clerk shall also cause a certified copy thereof to be proposed on the sign board of the Town maintained pursuant to Subdivision 6 of Section 30 of the Town Law, not less than ten (10) days nor more than twenty (20) days before the date designated for the Public Hearing as aforesaid.

Ayes:   Councilmen Rosenberg, Quinn, Councilwoman DiGiandomenico and Deputy Supervisor Bailey
Noes:           None
Absent: Supervisor Quinn
Abstentions:            None

Motion Carried

                Deputy Supervisor Bailey – “Agenda Item No. 10 is a resolution appointing Alan French of Washout Road in Glenville to the Glenville Park Planning Commission.”

                Councilman Quinn – “I am going to suggest that we table this because I was going to procure some background information on Mr. French.  Did you receive any as of yet?  That was to take place at our next Park Planning Committee Meeting, which isn’t until later this month.  I would like to table this so we could take a look at that and maybe invite Mr. French to the meeting.”

                Councilman Quinn made a motion to table this resolution until the next Town Board Meeting; Seconded by Councilwoman DiGiandomenico - All in favor.

Discussion…

                Deputy Supervisor Bailey – “Agenda Item No. 11 is a resolution adopting Local Law No. 5 of 2007.  It will amend the Code of the Town of Glenville by adding a chapter to be known as the Public display of Fireworks Law of the Town of Glenville.

                There was one person that spoke during the public hearing against the action.  We also received a letter against it; however, the last thing that I received seems to contradict that slightly.  It doesn’t take an issue with the law itself but it simply points out that the fee was $52 higher than he would like it.  So the issue comes down to the fee.”

                Councilwoman DiGiandomenico – “I think it should stand as it is, I don’t think $100 dollars is a lot.  It would be passed on in the package.”

                Deputy Supervisor Bailey – “The issue here is a business that has fire works displays associated with wedding receptions.  I believe that in 2006 there were seven (7) such events and as of late June there was only one so far this year.  I don’t think that that is a terrible imposition.”

                Councilman Quinn – “He seemed to bring up the point that some of his competitors were subject to a $48 fee.”

                Councilman Rosenberg – “That was an off sight liquor license.

                I think the resources that the Town is going to be using with our staff and the permitting process is going to probably be more than the $100 fee.”

RESOLUTION NO. 156-2007

Moved by:       Councilman Rosenberg
Seconded by:    Councilwoman DiGiandomenico

                WHEREAS, this Local Law No. 5 of 2007 has been introduced; and

                WHEREAS, public hearing has been duly held thereon,

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Glenville adopt Local Law No. 5 of 2007, a Local Law to amend the Code of the Town of Glenville, adding the “Public Display of Fireworks Law of the Town of Glenville”.

Ayes:   Councilmen Rosenberg, Quinn, Councilwoman DiGiandomenico and Deputy Supervisor Bailey
Noes:           None
Absent: Supervisor Quinn
Abstentions:            None

Motion Carried

RESOLUTION NO. 157-2007

Moved by:       Councilman Rosenberg
Seconded by:    Councilman Quinn

A BOND RESOLUTION OF THE TOWN OF GLENVILLE AUTHORIZING AND APPROPRIATING AN ADDITIONAL $635,000 AGGREGATE PRINCIPAL AMOUNT OF SERIAL BONDS TO PROVIDE FOR INCREASED COSTS TO ELIMINATE THE WASTEWATER TREATMENT FACILITY SERVING ALPLAUS SEWER DISTRICT NO. 1 AND PROVIDE FOR THE CONSTRUCTION OF A FORCE SEWER SYSTEM AND PUMPING STATION CONSTRUCTION TO CONNECT EXISTING ALPLAUS SEWER DISTRICT NO. 1 IN THE TOWN OF GLENVILLE AND RIVERCREST SEWER DISTRICT IN THE TOWN OF CLIFTON PARK AND NEW EXTENSION 1 TO ALPLAUS SEWER DISTRICT NO.1 IN THE TOWN OF GLENYJILLE TO A BRANCH MAIN OF SEWER DISTRICT 9 WITHIN THE TOWN OF GLENVILLE, NEW YORK, STATING THE ESTIMATED MAXIMUM ADDITIONAL COST THEREOF IS $635,000 AND AUTHORIZING THE ISSUANCE OF SERIAL BONDS OF SAID TOWN TO FINANCE SAID APPROPRIATION.

Recitals

                WHEREAS, following public hearings duly called and held on July 21,2004; September21, 2005; October 19, 2005; December 21, 2005; March 15, 2006 and April 5, 2006, the Town Board of the Town of Glenville, in the County of Schenectady, New York (the Town) determined as lead agency under the Environmental Quality Review Act that the proposed improvements and extension are unlisted actions that will not have a significant negative impact on the environment and also determined that it is in the public interest to provide for the improvement to the facilities of the Alplaus Sewer District No. 1 in the Town of Glenville , Rivercrest Sewer District in the Town of Clifton Park and the extension of new sewer pipes and manholes and pumping stations to Alplaus Hamlet (Extension 1 to Alplaus Sewer District 1) more specifically described as those parcels north of the Mohawk River, east of the Delaware and Hudson Railroad and south of Glenridge Road, by eliminating the present Alplaus Treatment Facility and installing a new sewer connection and laying new sewer lines to a new pumping station with shredder/grinder capabilities with the wastewater pumped to a new force main to the Maple Avenue existing transmission main at the total estimated maximum cost of $2,180,000, to be financed by the issuance of obligations of the Town; and

                WHEREAS, a Resolution of not less than two-thirds of all members of said Town Board dated April 19, 2006, authorized the financing of the cost in an amount not to exceed $2,180,000 for such improvements and extension to the facilities of the Alplaus Sewer District No. 1; and

                WHEREAS, since said authorization the total cost for said Extension No. 1 o Alplaus Sewer District has increased by $426,903; and

                WHEREAS, since said authorization the total cost of improvements to said Alplaus Sewer District No. 1 Town of Glenville has increased by $208,097; and

                WHEREAS, following public hearings duly called and held on April 4, 2007, the Town Board of the Town of Glenville in the County of Schenectady determined that the proposed improvements and extension continue to be unlisted actions that will not have a significant negative impact on the environment and also determined that it is in the public interest to provide for the increased cost associated with said improvements and extension to the facilities of the Alplaus Sewer District No. 1 in the Town of Glenville; and

                WHEREAS, application was made to the State Comptroller for approval of said increase in cost to Extension No. 1 Alplaus Sewer District; and

                WHEREAS, by Order dated May 11, 2007, Thomas P. DeNapoli, Comptroller of the State of New York, approved the increase in the cost of the Extension to Alplaus Sewer District No. 1; and

                WHEREAS, it is now necessary and desirable to provide for financing of the additional cost of such increase and improvements of facilities by the issuance of serial bonds of the Town; now therefore, be it

                RESOLVED BY THE TOWN BOARD OF THE TOWN OF GLENVILLE, IN THE COUNTY OF SCHENECTADY, NEW YORK (by the favorable vote of not less than two-thirds of all the members of said Town Board), as follows:

                Section 1. The Town hereby finds and determines that this is an unlisted action pursuant to the Environmental Quality Review Act and further finds that this action will not have a significant impact on the environment.

                Section 2. The Town hereby appropriates an additional increase of$ 635,000 over the amount of $2,180,000 originally approved by a resolution dated April 19, 2006, to provide for the improvement to the facilities of Alplaus Sewer District No. 1 in the Town of Glenville and Rivercrest Sewer District in the Town of Clifton Park and the extension of new sewer pipes and manholes and pumping stations to Alplaus Hamlet in the Town of Glenville (Extension 1 to Alplaus Sewer District 1), by eliminating the present Alplaus Treatment Facility (the Project) as described in the Recitals hereof The estimated increased maximum cost of said class of objects or purposes, including preliminary costs and costs incidental thereto and the financing thereof, is $635,000 and said amount is hereby appropriated therefor. The plan of financing includes the issuance of $635,000 serial bonds of the Town to finance said appropriation, and the principal of and interest on said bonds as the same shall become due and payable shall be assessed, levied and collected from the several lots and parcels of land within Alplaus Sewer Districts No. 1 and Extension 1 to Alplaus Sewer District No. 1 within the Town in the same manner and at the same time as other Town charges, provided that the same shall be annually allocated by the Town Board in accordance with the benefit of the improvements to Alplaus Sewer Districts No. 1 and Extension 1 to Alplaus Sewer District 1 thereto and shall be assessed, levied and collected by the Town of Glenville from the several lots and parcels of land within the Rivercrest Sewer District in the Town of Clifton Park in accordance with the Intermunicipal Sewer Agreement dated December 21, 1999 between the Town of Glenville and the Town of Clifton Park.

                Section 3. Serial bonds of the Town in the principal amount of $635,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law (the “Law”) to finance said appropriation.

                Section 4. The following additional matters are hereby determined and declared:

(a) The period of probable usefulness of said class of objects or purposes for which said $635,000 serial bonds authorized pursuant to this resolution are to be issued, within the limitations of subdivision 4 of paragraph a. of Section 11.00 of the Law, is thirty (30) years.

(b) The proposed maturity of the bonds authorized by this resolution will exceed five (5) years.

                Section 5. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by general tax upon all the taxable real property within the Town without limitation of rate or amount and taxable real property within the Town of Clifton Park consistent with the Intermunicipal Sewer Agreement heretofore identified. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year.

                Section 6. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00, Section 30.00, Section 50.00, Sections 56.00 to 60.00 and Section 63.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and the renewals thereof, determining whether to issue bonds with substantially level or declining annual debt service, prescribing the terms, form and contents of the bonds herein authorized, bond anticipation notes issued in anticipation of said bonds and the renewals thereof, and any other powers or duties pertaining to or incidental to the sale and issuance of the bonds herein authorized, bond anticipation notes issued in anticipation of said bonds and the renewals thereof are hereby delegated to the Supervisor, the chief fiscal officer of the Town.

                Section 7. The validity of the bonds authorized by this resolution and of any notes issued in anticipation of the sale of said bonds may be contested only if:

(a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or
(b) the provisions of law which should be complied with at the date of the publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
(c) such obligations are authorized in violation of the provisions of the constitution.

                Section 8. This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish the foregoing resolution, in full, together with a notice attached in substantially the form prescribed by Section 81.00 of the Law in The Daily Gazette, a newspaper published in Schenectady County, New York, having a general circulation in the Town and hereby designated the official newspapers of the Town for such publication.

Ayes:   Councilmen Rosenberg, Quinn, Councilwoman DiGiandomenico and Deputy Supervisor Bailey
Noes:           None
Absent: Supervisor Quinn
Abstentions:            None
Motion Carried

RESOLUTION NO. 158-2007

Moved by:       Councilwoman DiGiandomenico
Seconded by:    Councilman Rosenberg

                BE IT RESOLVED that the Monthly Departmental Reports for June 2007 as received from the following:

                Assessor Department
                Building Department
                Dog Control
                Human Services
                Highway Department
                Justice Department
                Planning Department
                Section 8 Housing Payments
                Town Clerk's Office

be, and they hereby are accepted, approved for payment and ordered placed on file.

Ayes:   Councilmen Rosenberg, Quinn, Councilwoman DiGiandomenico and Deputy Supervisor Bailey
Noes:           None
Absent: Supervisor Quinn
Abstentions:            None

Motion Carried

RESOLUTION NO. 159-2007

Moved by:       Councilman Quinn
Seconded by:    Councilwoman DiGiandomenico

                BE IT RESOLVED, that the minutes of the regular meeting held on June 20, 2007 be and they hereby are approved and accepted as entered.

Ayes:   Councilmen Rosenberg, Quinn, Councilwoman DiGiandomenico and Deputy Supervisor Bailey
Noes:           None
Absent: Supervisor Quinn
Abstentions:            None

Motion Carried

TOWN ADMINISTRATOR’S REPORT

PERSONNEL:
--Applicant eligibility analysis and interviews continue for the Engineering Aide position.  Staff anticipates a decision on hiring a candidate next month.  

OPERATIONS:
--In preparation for the Saturday September 15 Operation Noble Exercise a table top drill was conducted on June 21 with Schenectady County and Stratton ANGB representatives.  Glenville Police represented the Town at this table top drill.  Work continues on developing the Glenville Emergency Management Plan.  Next month the Town Supervisor will send letters to nearby residents and business owners, homeowners associations, etc, announcing details associated with the 9/15 Field Exercise and that there is no need for them to take any action because of this exercise.  However, portions of Maple Avenue from Alplaus Avenue to Freeman’s Bridge Road will be cordoned off from 7:30 am to approximately 12 noon, which may pose an inconvenience to some travelers who will need to take an alternative route.  The exercise will conclude about 2:00 pm.    

--Accompanied the Commissioner of Public Works to a June 28 meeting with Town of Clifton Park officials and residents to discuss their interest in extending the planned Alplaus sewer district to service their needs.  It appears there is significant home owner interest (more than the 80 homes we were initially told wanted to join this system) in joining the Alplaus district, instead of upgrading the aged Clifton Park sewage system in that are of Town.  Reviewed operational and maintenance needs and costs, etc. at this meeting with all in attendance.  As a result of this meeting, our consulting Engineer was requested to determine how many additional outside town customers could be effectively added to this designed system.  This information, along with estimated operational and maintenance recurring costs will be provided to Clifton Park Officials.     

--The Town’s Strategic Plan (Mission, Vision and Goals) was finalized and provided to all Town Department’s for implementation.  There are 17 “Critical” objectives to be accomplished.  Periodic status reports will be provided to the Board.

--The Town completed its Workplace Violence Prevention Plan, which is required as a result of state law that was enacted last year.  This Plan, which calls for a “zero tolerance” policy on workplace violence, will be presented to the Town Board at is August meeting for consideration of adoption.  The Town is preparing a process to ensure that all Glenville employees receive required workplace violence prevention training and awareness.

--The Town Supervisor and I met with representatives of Delaware Engineering on June 25th to discuss the Sewer Treatment Plant proposal they prepared.  They were advised that no further action is required on that project and that the Town would consider their services for other engineering work in the future.

--On June 28th, the Supervisor and I met with David Hennessy and Edward Baker from SCCC to discuss matters related to the Public Safety Training Center.  Much of the information discussed was presented to the Town Board at its July Workshop Meeting.  The most pressing matter at present is to reach consensus on the draft lease agreement, which is in process between Attorneys.

--June 28th, the Supervisor and I met with Mayor Kastberg and Trustee Neals to discuss the process and priorities for collaboration of services that will be presented to the Town and Village Board at the joint August 7 Workshop meeting which will be held at the Village Hall beginning at 6:30 pm.

--Attended July 9 meeting with the Efficiency in Government Committee and had the opportunity to review pertinent operational matters which was both useful and timely.~ I am in process of reviewing the Committee’s Report and their list of recommendations.  We discussed the need for coordinated measurable performance standards across all Departments and encouraged this Committee to focus on the collaboration of services with other levels of government as an area worthy of continued discussion.

--Provided demographic and traffic study information to the Corporate Office of Panera Bread and Nigro Development as assist with sitting justification for a Panera Restaurant to be located on Route 50.

--Met with Highway Superintendent and staff to begin development of a 5-year highway maintenance and improvement plan for consideration by the Board and as part of the budget process.  This plan should be completed and available for Board review by September.

--The Town and Village re-executed it Intermunicipal Dispatch Agreement for the Town to continue to dispatch 911 police and fire calls for the Village.  There were no significant changes from the previous agreement.

--A coordination meeting was conducted on July 13th at the Water Treatment Plant among Town Officials and Kestner Engineering to review outstanding issues (motor, electrical, chlorination, excessive heat venting, etc) which continue to prevent start-up testing and eventual operation.  Corrective plans were put in placed to address each issue.  Most of the corrective work will be completed in the next week or so at which time a startup will be initiated.

FISCAL:
--The Town has begun Departmental budget preparations for the 2008 Fiscal Year.  Any Department Head planning on submitting a request for large expenditures (equipment, personnel or contractual services) have been requested to meet with the Town Administrator and Comptroller to provide preliminary information on the nature of the request.  We will also meet with Department Heads who are estimating a sizable increase or decrease in projected revenue.  Department budget justification is due to the Comptroller by mid-August.
     
--Halfway thru the fiscal year, the Town General, Town Outside and Town Highway budgets are all on target in terms of revenue and expenses.  Factors which could impact the next six months of the budget include expected rising employee medical benefit costs, Mortgage tax receipts, as well as any unanticipated emergency expenditures.  The Comptroller issued the June financial report to all Departments for review.  Updates will continue to be provided to the Board.  

--Collection of mortgage and home refinance taxes continue to run behind budget projections and last year’s actual revenue.  For the month of June, the Town collected $77,254 in taxes compared to last June’s collection of $95,511, which represents a 10% reduction in revenue.  The revenue reduction from April to June is almost $67,000 or 24% below last year’s receipts.




RESOLUTION NO. 160-2007

Moved by:       Councilman Rosenberg
Seconded by:    Councilwoman DiGiandomenico

                WHEREAS, the Town of Glenville due to the emergency nature of the damage on Hoffman’s Hill Rd. Ext. (extensive undermining of road and road base and collapsing retaining wall) has authorized the receipt of bids for emergency road repair and does not want to experience unnecessary delays in payment for emergency road repair; and

                WHEREAS, the Town issuance of bond debt will be delayed by approximately two months after such bond resolution is adopted by the Board to comply with public notice/marketing requirements,

                NOW, THEREFORE, BE IT RESOLVED, due to the emergency nature of the damage to Hoffman’s Hill Rd. Ext., the bidding requirements to comply with General Municipal law are waived in this instance and the Glenville Town Board hereby authorizes the inter-fund borrowing from the Town Water Fund of up to $150,000 for the capital project of emergency road repairs of Hoffman’s Hill Rd. Ext. until the bond debt can be issued this year to replace the due to and due from borrowing.  The finance charge will reflect the interest income that the funds otherwise would have earned.

Ayes:   Councilman Rosenberg, Quinn, Councilwoman DiGiandomencio and Deputy Supervisor Bailey
Noes:           None
Absent: Supervisor Quinn
Abstentions:            None

Motion Carried

RESOLUTION NO. 161-2007

Moved by:       Councilman Quinn
Seconded by:    Councilwoman DiGiandomencio

                BE IT RESOLVED, that the Town Board of the Town of Glenville hereby adjourns into Executive Session to discuss issue involving litigation.

Ayes:   Councilmen Rosenberg, Quinn, Councilwoman DiGiandomenico and Deputy Supervisor Bailey
Noes:           None
Absent: Supervisor Quinn
Abstention:             None

Motion Carried

                Deputy Supervisor Bailey adjourned this portion of the meeting at 8:55 p.m. and entered into Executive Session to discuss issues involving litigation.

                Time being 9:45 pm Deputy Supervisor Bailey reconvened the meeting.

                Motion to adjourn was moved by Councilman Rosenberg and Seconded by Councilman Bailey.

                The Town of Glenville Town Board Meeting was adjourned at 9:46 PM.



                                                                ATTEST:



______________________________
Linda C. Neals
Town Clerk