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Town Board Minutes 9/20/06
REGULAR MEETING OF THE TOWN BOARD
TOWN OF GLENVILLE
SEPTEMBER 20, 2006
AT THE GLENVILLE MUNICIPAL CENTER
18 GLENRIDGE ROAD, GLENVILLE, NEW YORK

Present:        Supervisor Frank X. Quinn, Councilmen Robert E. Bailey, Mark A. Quinn, Edward F. Rosenberg and Councilwoman Valerie M. DiGiandomenico

Absent: None

                Supervisor Quinn called the meeting to order at 8:00 PM. Councilman Quinn gave the invocation and lead us in the Pledge of Allegiance.

                Supervisor Quinn asked the Town Clerk, Linda C. Neals, to call the roll.  Everyone was present and accounted for.

Town Council Reports:

                Councilman Quinn – “At the Public Safety Committee meeting a rather frightening incident was brought to our attention.  On September 10th our dispatchers had to notify the fire department to respond to a residence on Goldfoot Road at 7:08 pm.  This was for a missing mentally disabled man that was lost for over three (3) hours.

                Apparently the pager tones were somehow erased.  Our dispatcher immediately notified Lt. Conley and indicated that the same tones were erased from a second console as well.

                Fortunately the missing man was found and was in no physical distress or harm.  From what I am told this type of code erase could have resulted from either a power surge or operator error and of course it is being investigated.

                We were very fortunate that this did not end in a tragic manor and in the months to come we will be voting on resolutions relating to the replacement of our aging and increasing obsolete console system.  My hope is that we give this the proper attention and support when that does come to our floor.

                With regard to the Traffic Safety Committee a citizen from the Ruby Blvd. neighborhood shared his concerns regarding speeding through his area.  He presented a petition from him and his neighbors asking for either a reduction in the speed limit or better signage, speed bumps, etc.

                Our Traffic Safety Engineer, Tom Melander has scheduled a meeting with this gentleman to address these concerns.

                Just so you all know, one of the problems we repeatedly face is that NYS Vehicle and Traffic Law only allows for reductions below 25 miles per hour in designated schools.

                The DARE Advisory Board asked me to announce that their Annual Golf Tournament, which was cancelled due to inclement weather earlier this year, will be held on Saturday, September 30th, at the Fairways of Halfmoon starting at 9:00 am.”

                Councilman Bailey – “We have received progress payment requests from Lenz Hardware, for works on the Water Treatment Plant and are in the review progress at this time.”

                Councilman Rosenberg – “Just a reminder that the school tax bills are payable without penalties by October 2nd, which is a few extra days because September 30th falls on a Saturday.

                Our next work session scheduled for September 27th is going to include a session involving our Planning and Zoning Commission and our Town Board.  Some of the topics will include our Town Board’s position or discussion on possible sewer expansions, possible public water line extensions for new districts, drainage district discussions, whether or not the town wants to accept any new type of roads, sidewalks whether they should be required or not.  Some discussion in regard to the town engineer and review of projects that are in front of our Planning and Zoning, possible historic preservation for new projects, the towns position on parks and buffer zones around our existing park lands.

                The meeting will be held here at 7:30 pm next Wednesday and the public is invited to attend.”

                The following people exercised the privilege of the floor:

                Neil Turner, town resident – “I am passing on not only my own viewpoint, but the viewpoint of some other people who have talked to me about this and it is a question of the perception of conflict of interest specifically with board member Edward Rosenberg being on Planning and Zoning and also being a realtor also representing people who have come before the board and continue to come before the board.

                There is a feeling or at least a perception of a conflict there and a conscience seems to be that it would be better if board member Rosenberg were not on that committee but maybe another committee.”

                No one else wished to speak; Supervisor Quinn closed the privilege of the floor.

                Supervisor Quinn reported the following:

                Thursday, September 7th, I had a meeting with the Schenectady County Chairwoman, Susan Savage, who is not only the Chair of the Schenectady County Legislature but she is our representative of District #3.

                The meeting, which myself and Jamie MacFarland attended, was regarding the county’s funds for upgrading parks.  They passed the bond issue and we were discussing and trying to come to some closure and agreement on the major items that our town would be eligible for under that grant.

                We have reached, pretty much an agreement on some major item and there will be a follow-up discussion at some point in the near future after she has had a chance to talk to the other towns and the two villages that are involved and then we will see if there is going to be anymore progress; so far so good.

                On the 8th of September I met with the Chairman of the Schenectady County Youth Summer Employment Program and he gave us a report on what happened this past summer and how many of our youths were employed by the county in that particular program and we also discussed some of their preliminary thinking for next summer.

                On the 9th of September, Bob Bailey and I participated in a mass casualty exercise at the East Glenville Fire Department.  It was a practical exercise of the mass casualty for our first responders and how well they can perform the duties.

                It was a simulated downing of an aircraft from the 109th and it also involved our town, the county, other towns participating and performing the duties that would be required so it was an excellent opportunity to do things.  It was a county wide test of preparedness and response to this.  Seeing people in action, get their skills, get to command and control things and get any kinks that are in it out of it.

                It was successful and there will be a follow-up in writing to see what we want to do and how we want to plan for the future.

                On the 10th of September I was helping to serve meals over at the East Glenville Fire Department.  They had an appreciation event for all the first responders and it was sponsored by the civic clubs in the town.

                On Monday the 11th I participated in the fifth year remembrance of the 9/11 events and honoring those who served and died in the Twin Towers.

                On Tuesday the 12th Kevin Corcoran and I had a phone conversation with the owner of the K-Mart/Grand Union property.  We were all exploring their interest and activities as well as our interest and activities and what if any collaboration there might be in the future.  Just a sharing of ideas, where are they at, what are they looking for and where are we at and opening the channel of communication because I think we all would like to see something there besides a giant vacant building and a parking lot.

                On Thursday the 14th we had a briefing and a courtesy call, Kevin Corcoran and I with the new Commander of the 109th.  They have had a change of command; they have a new wing commander.  We discussed both theirs and our current interest and plans of what’s what and who’s who.

                On Monday the 18th I participated in the meeting of the Scotia Waterfront Committee.  We were invited as a non-voting member to participate in that.  They have a grant in place to plan the future linkages and development regarding the Mohawk River and the waterway and ways to link the various activities, not only on the waterway but to the Village itself.

                Friday the 22nd there will be a series of different meetings that I will be attending.  One is on the BOA Grant (Brownfield Grant) that we have applied for and we’ll get into some of the details about that grant and you will get a report on those activities.

                Also on the 22nd we will have a meeting to talk over the upcoming lease of land for the Fire Training Center.  The Consortium that is part and parcel of this whole thing and a time for us to discuss what we would like to see in a lease agreement for that property so that they can make their plans.

                Later that same day I had a meeting with most of the key ball players regarding the Intermunicipal Watershed Rules and Regulations.  We have this thing that we belong to like the other towns in the county and the city and there seems to be some weaknesses in the implementation and enforcement of some of those rules.  We are going to discuss ways of possibly tightening that up.

                We seem to be bound by the State laws and our Town laws have a problem that can’t supersede an enforcement set by the State.  We want to get into that; we want to iron those things out and if we have got to make recommendations on how better to enforce that we want to certainly do that.  You will hear more on that after we have had an opportunity to discuss it.

                Next Monday on the 25th, there is going to be a meeting with town, city and county folks regarding Intermunicipal shared services.  There is a grant from the state and the various town supervisors, the mayor and the county legislature representatives are going to meet and talk about what we want to do in the coming year to see if we can access some of the grant money that is available regarding planning and developments on shared services.

                We are currently involved in wrapping up the 2007 budget and we have been working on it, George has been working on it diligently and he and I have been working for the past week and it will be available to all of you soon.  It will probably be a part of our next work session for discussion.

                The bond sale for Rector Road’s water district extension is now working its way through the system.  All the appropriate signatures have been applied and that will be out for bids hopefully by the end of this week.

                Tonight for any of you that are not aware of it at the end of the meeting tonight the board will be going into executive session.  We have been advertising for a town manager and we want to talk over some of those personnel actions and get an update on the union negotiations.

                Each of you have received a memo from me, we have all been participating and trying to put together our goals and objectives.  Where are we at with those goals and objectives for 2007?

                Supervisor Quinn moved ahead with the agenda items.

RESOLUTION NO. 186-2006

Moved by:       Councilman Rosenberg
Seconded by:    Councilman Quinn

                WHEREAS, the Town of Glenville Planning Department is in need of a new plotter for large format printing tasks to replace the Department’s existing Hewlett Packard DesignJet755CM plotter; and

                WHEREAS, the existing plotter, which is over 10 years old, does not have sufficient memory to produce large format aerial photos.  Further, most replacement parts are no longer available for the DesignJet 755CM; and

                WHEREAS, in developing its budget for 2006, the Planning Department investigated the specifications and costs of over a dozen plotters, ranging in cost from roughly $3,000 to $21,000, and determined that the Hewlett Packard DesignJet 800PS (42-inch, 160mb version), priced on State Contract at $5,629, has sufficient memory and processing power to produce high quality large format aerial photos, which is the most taxing printing task of the Planning Department; and

                WHEREAS, the Planning Department generated a price list for the DesignJet 800PS from 36 different vendors, and confirmed that the State Contract price is the lowest price (the next lowest was $5,640 from CompuAmerica);

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the Planning Department to purchase a Hewlett Packard DesignJet 800PS plotter off of New York State Contract at a price of $5,629, which is within budget for account 02.00.1445.2000; and

                BE IT FURTHER RESOLVED, that the Town Board authorizes the sale, disposal, or redeployment of the existing Hewlett Packard DesignJet 755CM, which is being replaced by the new plotter, with the proceeds of any sales to be credited to miscellaneous income for the town outside fund.

Ayes:           Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico                and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None
Motion Carried

Discussion:

                Councilman Bailey – “Let me just bring up that I have been somewhat concerned about the makeup of the committee that we just identified here.

                In particular I’m concerned that we are naming a partner and a large developer to the committee.  I have talked to the Supervisor and I have talked to Kevin Corcoran, Planner.  I don’t have anything personal against the man; I’m just concerned that we are putting a developer who has business that has to come before this board as well as other commissions and boards of the town, putting him in a position of where he is really kind of steering what we do.

                I have talked to Mr. Corcoran and I think what I understand is a condition of the grant is that the committee include a banker and a large developer with interests in the town, somebody with interests in the town.

                I guess I want to be sure that this process ends up being equitable and fair for everybody, I want to make sure that we are not putting somebody in a position where there are huge temptations.  After all the business of development is to make a buck and I think we have to safe guard the other half of the equation which is the thousands of people in town who may not want to see huge development.

                My understanding is that this grant is going to do nothing more than create a process by which we will administer and control this development rights and plan as we go forward.  These people will be out of the picture after that process is set up.  The administration of that process will be up to this board or other entities here in the town.

                Having gone through all of that I will vote in favor.”

RESOLUTION NO. 187-2006

Moved by:       Councilman Rosenberg
Seconded by:    Councilwoman DiGiandomenico

                WHEREAS, the New York Planning Federation, on behalf of the Town of Glenville and Village of Scotia, has secured a $25,000 grant from the Schenectady Foundation to assist the Town and Village in the development of a modified transfer of development rights program; and

                WHEREAS, said grant is to be managed by the Community Foundation for the Capital Region, with technical assistance to be provided by the New York Planning Federation and an as-yet-named consultant; and

                WHEREAS, prior to advancing this project, the Town and Village must formally accept the grant award and must appoint a steering committee;

                NOW, THEREFORE, BE IT RESOLVED, that the Town Board is pleased to accept the Schenectady Foundation grant award, as secured by the New York Planning Federation; and

                BE IT FURTHER RESOLVED, that the Town Board appoints the following individuals to the steering committee:

        Katherine Daniels, Senior Planner, New York Planning Federation
        David Sampson, Attorney, Martin, Shudt, Wallace, Dilorenzo, and         Johnson
        Nancie Williams, Director of Donor Services, Community Foundation for   the Capital Region
        Kevin Corcoran, Planner, Town of Glenville
        Robert Powell, Chairman, Village of Scotia Planning Board
        Geoffrey Booth, Partner, New York Development Group
        John H. Buhrmaster, President, First National Bank of Scotia

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

RESOLUTION NO. 188-2006

Moved by:       Councilman Bailey
Seconded by:    Councilman Quinn

                WHEREAS, Richard D. LeClair, Commissioner of Public Works has determined that the 30 + year old roof of the water treatment plant is in need of replacement; and

                WHEREAS, the roof currently has several severe leaks, some of which is leaking into the electrical units; and

                WHEREAS¸ a temporarily repair has been done to allow time for the bidding process;

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby authorizes the Commissioner of Public Works to advertise for bids for the roof repair on the Glenville Water Treatment Plant Facility; and

                BE IT FURTHER RESOLVED, that all bids must be received in the Town Clerk’s Office, 18 Glenridge Road, Glenville, New York by no later than 10:00 AM, on October 10, 2006 and opened on October 10, 2006 at the Glenville Municipal Center, 18 Glenridge Road, Glenville, New York at 10:20 AM, and

                BE IT FURTHER RESOLVED, that the following budgetary transfer is essential to make this purchase from the 2006 Highway Budget.

        From:  50.11.9901.9000          to      50.11.8330.4000         $ 30,000

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 189-2006

Moved by:       Councilman Bailey
Seconded by:    Councilman Rosenberg

                WHEREAS, Richard D. LeClair, Commissioner of Public Works has informed the Town Board that they will be unable to properly conduct the annual loose leaf program in a timely and efficient manner without purchasing a new leaf collector; and

                WHEREAS, it is the intention of the Commissioner of Public Works to expand the scope of the loose leaf program this year to include county roads; and

                WHEREAS, included in the Highway Department’s five year plan was the purchase of two new collectors in the 2006 fiscal year and the disposal of at least one old machine; and

                WHEREAS, in good faith the Commissioner of Public Works is recommending purchasing only one new machine at this time and retaining and maintaining the older machine as a spare in case of break downs; and

                WHEREAS, only one bid was received from ODB Co. in the sum of $15,984;

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby authorizes the Commissioner of Public Works to purchase one 2006 ODB Vacuum Leaf loader model LCT600 from ODB Co., 41 Brookside Dr. Saratoga Springs, NY in a sum not to exceed $16,000; and

                BE IT FURTHER RESOLVED, that the funding for such purchase shall be out of the 2006 Equipment budget line 04.00.5130.2000.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 190-2006

Moved by:       Councilman Quinn
Seconded by:    Councilman Bailey

                WHEREAS, the town of Glenville solicited bids for playground improvements at Indian Meadows Park, ultimately rejecting such bids for not meeting project specifications; and

                WHEREAS, playground equipment is also available through State Contract purchasing for the first time in 2006; and

                WHEREAS, a proposal submitted by Miracle Recreation Equipment Company reflects State Contract pricing, meets project specifications and is recommended for approval by Director of Human Services James MacFarland and Park Planning Commission member Bert Longbotham,

                NOW, THEREFORE, BE IT RESOLVED, that the proposal dated 8/31/06, revised to 9/13/06, for the purchase of playground equipment, surfacing, border and installation from Miracle Recreation Equipment Company in the amount of $120,056 is hereby accepted, and the Supervisor is authorized to enter into agreement for the equipment and work proposed; and

                BE IT FURTHER RESOLVED, that payment for the work proposed be charged to 03.00.7110.2000 (subdivision recreation fee fund), and reimbursements from SG Kiwanis ($50,000) and Schenectady County ($40,000 SIPS grant) be deposited to 03.00.2701.0000 (subdivision recreation fee fund revenue).

Ayes:           Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico                and Supervisor Quinn
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 191-2006

Moved by:       Councilman Bailey
Seconded by:    Councilwoman DiGiandomenico

                WHEREAS, in order to provide for needed maintenance and assist in the daily operations of the Glenville Public Works – Water Division the replacement of one van is needed; and

                WHEREAS, the Commissioner of Public Works request that one 1995 Ford F250 4wd Vin No. 2FTHF26H0SCA10906 be declared surplus; and

                WHEREAS, the Superintendent of Highways requests the purchase of one 2006 Ford E350 Cargo Van [Item 11A] from state contract; and

                WHEREAS, said purchase is a budgeted item,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby declares one 1995 Ford F250 4wd Vin No. 2FTHF26H0SCA10906 be declared surplus and authorizes the Commissioner of Public Works to sell said vehicle for market value or best offer price; and

                BE IT FURTHER RESOLVED, that the Commissioner of Public Works is hereby authorized to purchase one 2006 Ford E350 Cargo Van at a sum not to exceed $16,500 and that funding for such purchase to be from Water Fund, Equipment 50.11.8340.2000.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 192-2006

Moved by:       Councilman Bailey
Seconded by:    Councilman Rosenberg

                WHEREAS, funding has been made available under a competitive grant process through the NYS Justice Department, through the Justice Court Assistance Program for funding with municipal court security projects; and

                WHEREAS, the Town of Glenville is desirous of applying for available funding to assist with financing of such projects for the Town Court; and

                WHEREAS, the Glenville Town Board approves the application for funding under the 2006 Justice Court Assistance Program with a request amount not to exceed $20,000,

                NOW, THEREFORE, BE IT RESOLVED that Frank X. Quinn, Supervisor of the Town of Glenville, is authorized to execute all necessary documentation for the 2006 application for court security funding under the NYS Department of Justice.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstention:             None


Motion Carried

RESOLUTION NO. 193-2006

Moved by:       Councilwoman DiGiandomenico
Seconded by:    Councilman Quinn

                BE IT RESOLVED that the Monthly Departmental Reports for August 2006 as received from the following:

                Assessor Department
                Building Department
                Dog Control
                Highway Department – July & August
                Justice Department
                Section 8 Housing Payments
                Town Clerk's Office
                Water & Sewer Department – July & August

be, and they hereby are accepted, approved for payment and ordered placed on file.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

RESOLUTION NO. 194-2006

Moved by:       Councilwoman DiGiandomenico
Seconded by:    Councilman Rosenberg

                BE IT RESOLVED, that the minutes of the meeting held on September 6, 2006 be and they hereby are approved and accepted as entered.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried




New Business

                Councilman Rosenberg – “I would like to take a couple of minutes to address Mr. Turner and the folks that he represents; their concerns.

                My role as a liaison to the Planning and Zoning Commission is not as a voting member.  I have no input in that committee.  I am simply there to pass information back and forth from that committee to the board.  I don’t talk to them, they don’t talk to me, I sit in the audience just like everybody else does.

                I can assure you that, I am a real estate broker in the town and I have been for a long time.  It was on all of my political brochures; it was not something that I hid.  It is what I do for a living.  It will not conflict with my town board business.  If something comes up that I have a business with anymore than anybody else here I will abstain from voting.  That is the best I can offer you.”

RESOLUTION NO. 195-2006

Moved by:       Councilman Quinn
Seconded by:    Councilman Rosenberg

                BE IT RESOLVED, that the Town Board of the Town of Glenville hereby adjourns into Executive Session in order to discuss personnel matters.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico and Supervisor Quinn
Noes:           None
Absent: None
Abstention:             None

                Supervisor Quinn adjourned this portion of the meeting at 8:41 p.m. and moved into Executive Session.

                The time being 10:44 pm Supervisor Quinn reconvened the meeting.

        Motion to adjourn was moved by Councilman Rosenberg and Seconded by Councilman Bailey.

                The Town of Glenville Town Board Meeting was adjourned at 10:45 PM.



                                                                ATTEST:




______________________________
Linda C. Neals
Town Clerk