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Town Board Minutes 10/18/2006
REGULAR MEETING OF THE TOWN BOARD
TOWN OF GLENVILLE
OCTOBER 18, 2006
AT THE GLENVILLE MUNICIPAL CENTER
18 GLENRIDGE ROAD, GLENVILLE, NEW YORK

Present:        Supervisor Frank X. Quinn, Councilmen Robert E. Bailey, Mark A. Quinn, Edward F. Rosenberg and Councilwoman Valerie M. DiGiandomenico

Absent: None

                Supervisor Quinn called the meeting to order at 8:00 PM. Councilman Rosenberg gave the invocation and lead us in the Pledge of Allegiance.

                Supervisor Quinn asked the Town Clerk, Linda C. Neals, to call the roll.  Everyone was present and accounted for.

Town Council Reports:   None

                Supervisor Quinn – “Item number 5 on the agenda is a public hearing to consider the proposed amendments to Chapter 255, Vehicle and Traffic of the Code of the Town of Glenville”

                Supervisor Quinn opened the public hearing at 8:04 pm.

                No one wished to speak; Supervisor Quinn closed the public hearing at 8:05 pm.

                Supervisor Quinn – “Item number 6 on the agenda is a public hearing to consider any objections, which may be made to the Assessment Roll for Water District No. 11 and Extension Nos. 1 through 33.”

                Supervisor Quinn opened the public hearing at 8:06 pm.

                No one wished to speak; Supervisor Quinn closed the public hearing at 8:07 pm.

                Supervisor Quinn – “Item number 7 on the agenda is a public hearing to consider any objections, which may be made to the Assessment Roll for Water District No. 8, Extension No. 2.”

                Supervisor Quinn opened the public hearing at 8:08 pm.

                No one wished to speak; Supervisor Quinn closed the public hearing at 8:09 pm.

                Supervisor Quinn – “Item number 8 on the agenda is a public hearing to consider any objections, which may be made to the Assessment Roll for Sewer District No. 4, Acorn Drive Sewer District & Sewer District No. 6 Woodhaven Waste Treatment Plant.”

                Supervisor Quinn opened the public hearing at 8:10 pm.

                No one wished to speak; Supervisor Quinn closed the public hearing at 8:11 pm.

                Supervisor Quinn – “Item number 9 on the agenda is a public hearing to consider any objections, which may be made to the Assessment Roll for Sewer District No. 9.

                Supervisor Quinn opened the public hearing at 8:12 pm.

                No one wished to speak; Supervisor Quinn closed the public hearing at 8:12 pm.

                The following people exercised the privilege of the floor:

                Neil Turner – “What I’d like to talk about today is the failure of the Town of Glenville to conform state and local codes and to ask you to consider to try and conform to those.

                Specifically I am talking about the role of a Water Purveyor.  A Municipal Water Purveyor, this is from the state code, is a local official responsible for operation, maintenance and provision of the public water supply in the community served.

                The duties of the water purveyor are not a simplistic thing, first of all the thing that concerns us and has concerned us prior to this administration is that each municipality which has protection zones shall make periodic inspections of all properties within the boundaries of those such zones, consistent with all constitutional limitations, to verify conformance with these rules and regulations.  These inspections shall be conducted by the Water Purveyor, or designated municipal official having jurisdiction, at least one time annually.  Information necessary to demonstrate compliance shall be submitted at the request of the municipal water purveyor.  If said person does not immediately comply, the municipal water purveyor shall promptly notify the Water Board and the State Commissioner of Health of such violations.  Before January 1st of each year the Municipal Water Purveyor shall make a report to the Water Board describing the results of these inspections together with any other information relevant to the enforcement and administration of these regulations.”

                Mr. Turner continued by reading the duties of the Water Purveyor.

                Mr. Turner – “I ask and request that you think about this and I also intend to go to the Water Board and request that all the other municipalities do so.  This is not something that Glenville is the only person, as far as I know the only reports that have been provided have been from the Rotterdam Mall.”

                Supervisor Quinn reported the following:

                “First of all what I’d like to do tonight is bring you up to date on some of the activities I’ve been involved in, we have all been involved in.  For the members of the audience who aren’t aware we’ve been involved as your Town Board and various department heads with budget preparations and tonight the Preliminary Budget is available for the public.

                I will address the budget itself in a view minutes.

                October 12th – meeting here at Town Hall with a selection committee to review and assess possible contractors for the Industrial Park Master Plan.  We went over the various and sundry firms, engineering firms that sent in their applications and responded to our request for proposals, those were rank ordered and those in turn now will be contacted in the sequence to see if they and we will be proceeding together to get to a final contractor for putting together the Master Plan Study for the entire Industrial Park.

                October 17th – The Schenectady County Chamber of Commerce recognized at their Annual Recognition Dinner, in which myself, Councilman Rosenberg, Sue Lombardi and a few others were at that.  The County wide recognition went to Jamie MacFarland for all the work he has been doing as an outstanding person for the entire Schenectady County Chamber.

                October 18th – I was involved in a panel discussion with the Capital Areas Council for Realtors, the Women’s Council for Realtors and we were discussing and answering questions from the audience on why they should be selling and helping people to buy in our area.

                October 24th – I’ll be attending the Board meeting of our Maritime Center.  They have some ideas that they would like to share so I will go and participate in that.

                Reminder, not only for us but for all the members in our community the leaf pick up is ongoing from now until November 15th.  If the members of our community bag their leaves then County Waste will be picking them up free of charge and our highway department is involved in leave pick up also which begins on the 30th of October.  The cost of that leave pick up for our highway department is in excess of $200,000.

                We have been trying to get this Government Supply Agency acreage freed up so that we can get it on the tax rolls for the Town of Glenville.  Conversation with those folks at the Boston regional office yielded the following:  They are reviewing the property lines, the acreage boundaries to make sure what’s on the assessment right now, the property lines are adequate and appropriate so they are redoing the assessment and the survey.  They are also heavily involved in the analysis of any and all contamination on the property and once again they are doing an inventory of the buildings and the contents of the buildings.  While they have been at this a long long time, that’s where they were as of Monday of this week.

                On Saturday the 28th a reminder for all of our citizens the Schenectady County is running an Electronic and Florescent Light collection down on Route 5 in building 405 of our Industrial Park.  That runs from 7:00 am until 1:00 pm.

                The Town’s Preliminary Budget is now available.

                Supervisor Quinn made the following statement regarding the 2007 Budget:

                We presented the Tentative Budget and since that time we have been working on the Preliminary Budget which goes out now for public consumption.

                A review of the major factors impacting this and these factors all involve six (6) figures of dollars and cents so these are one hundred thousand dollars or more kinds of things that are influencing what we are trying to do with this budget.

                We know that there were no funds in the ’06 budget for pay raises for our employees and so now we are faced with paying ’06 as well as ’07 pay raises and so forth.  We have had insufficient funds in the ’05 as well as ’06 budget for the pay outs or the cash outs of our retirees.

                Another item, the approximate average increase for our insurances, our health insurances for all of our employees and retirees since a lot of people say you’ve got one hundred and ten (110) employees in the Town of Glenville but they forget that we are also paying for approximately sixty (60) retirees and so that jacks up our numbers.  We average about 11% a year and this year looks like another 11% year while we are waiting for the final figures.

                We all are waiting and hopefully getting our negotiations completed with our three unions and under the negotiations we’ve got the uncertainty about the obvious, about pay increases, health insurance, retirement and so forth.  All of those have six (6) figure implications.

                We’ve had a decrease in our revenues from our general fund and our fines and forfeitures and so forth as well as an anticipated revenue change a decrease on the mortgage taxes and we know from the data that you had in the past that overall the revenues have been flat for several years now and we don’t anticipate them growing although we do anticipate that there will be a decrease in those two areas.

                We are also dealing with another variable in this budget and will be for coming years and that’s the fact that for years we have been under funding the needed repairs for our town roads.  We have been doing some but it has been minimal compared to what the demand and the need is.  The accumulative effect is there is a large amount of overdo road repairs and things of that nature.

                The ’07 Budget is really 74% of it is personnel costs, pay and benefits and so forth, that is the three main funds in the budget.  We have to figure out how to make that work.

                                                        Tentative               Preliminary

        Appropriations  ’06 - 10.4m             ’07 – 11.9m     ’07 – 10.7m
        Revenue         ’06 -   4.8m            ’07 -     4.7m        down
        Fund Balance    ’06 - $850,000  ’07 -     1.2m  ’07 - $365,000 ?

        Amount to be raised:
        Taxes                   ’06 – 4.6m              ’07 – 4.7m      ($36,672 increase)
                                ’06 - $  81 Village                             ’07 - $108 Village
                                ’06 - $460 Town                         ’07 - $479 Town

                The Village resident’s tax increase for ’07 if we adopt the Preliminary Budget is the same price as 10 gallons of gasoline.

                The Town resident’s tax increase for ’07 if we adopt the Preliminary Budget is the same price as 7 gallons of gasoline.

                I commend all of you for all the hard work that you have done on this budget.

RESOLUTION NO. 205-2006

Moved by:       Councilman Rosenberg
Seconded by:    Councilman Quinn

                WHEREAS, the Town of Glenville desires to order 10,000 new Town maps from JIMAPCO at a cost of $4,725; and

                WHEREAS, the last Glenville map produced by JIMAPCO was delivered in 1991, so that map is quite dated given the amount of new development and road construction that has occurred in the last 15 years;

                NOW, THEREFORE, BE IT RESOLVED, that the Town of Glenville hereby authorizes the Planning Department to place an order from JIMAPCO for 10,000 new Town maps; and

                BE IT FURTHER RESOLVED, funding for purchase of the new maps is to be secured from Planning Department line items 02.00.1445.4500 ($4,459) and 02.00.1445.4622 ($266).

Ayes:           Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico
                and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

RESOLUTION NO. 206-2005

Moved by:       Councilman Bailey
Seconded by:    Councilwoman DiGiandomenico

                WHEREAS the Town of Glenville was awarded funding under the NYS Department of State Brownfield Opportunity Act in relation to the Scotia-Glenville Industrial Park area; and

                WHEREAS the grant award budget includes the engagement of environmental legal counsel; and

                WHEREAS the Town of Glenville is desirous of entering into a contract with Gary S. Bowich, Esq., 744 Broadway, Albany, New York to assist with the Town’s Brownfield Opportunity Act (BOA) project; and

                WHEREAS the Town of Glenville will be reimbursed under the BOA grant for services provided by Mr. Bowitch in relation to the awarded project, in an amount not to exceed $12,090,

                NOW, THEREFORE, BE IT RESOLVED that Frank X. Quinn, Town Supervisor, is authorized to act on behalf of the Town of Glenville in all matters related to the execution of this contract.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico
and Supervisor Quinn
Noes:   None
Absent: None
Abstentions:            None

Motion Carried

RESOLUTION NO. 207-2005

Moved by:       Councilman Rosenberg
Seconded by:    Councilwoman DiGiandomenico

                WHEREAS, the Tentative Budget has been filed with the Town Clerk; and

                WHEREAS, pursuant to Section 108 of the Town Law, a public hearing must be held by the board upon said Preliminary Budget, on or before the Thursday immediately following the General Election,

                NOW, THEREFORE, BE IT RESOLVED that the Tentative Budget is hereby amended to establish the elected officials’ salaries at:

                Supervisor ...........................................$ 14,094.00
                Town Council Members (four)..............…$       6,737.00 [each]
                Town Clerk...........................................$  57,082.00
                Town Highway Superintendent................$    79,116.00
                

                BE IT FURTHER RESOLVED, that the Tentative Budget as amended be adopted as the Preliminary Budget for 2007; and

                BE IT FURTHER RESOLVED by the Town Board of the Town of Glenville that a public hearing upon said preliminary budget shall be held at the Glenville Municipal Center, 18 Glenridge Road, in said Town on November 1, 2006 at 8:00 P.M., or as soon thereafter as can be reached; and

                BE IT FURTHER RESOLVED that the Town Clerk be and she hereby is directed to prepare the proper notice of said public hearing and to publish and post said notice in accordance with said Section 108 of the Town Law; and

                BE IT STILL FURTHER RESOLVED that the Town Clerk be and she hereby is directed to have twenty-five (25) copies produced of the Preliminary Budget for public distribution and another (25-50) if and when the need arises.

Ayes:   Councilmen Rosenberg, Quinn, Bailey Councilwoman DiGiandomenico
        and Supervisor Quinn
Noes:   None
Absent: None
Abstentions:            None

Motion Carried

RESOLUTION NO. 208-2006

Moved by:       Councilman Bailey
Seconded by:    Councilman Rosenberg

                WHEREAS, Richard D. LeClair, Commissioner of Public Works has determined that the roof of the highway garage located at 375 Vley Rd., Glenville is in need of replacement; and

                WHEREAS, the roof currently has several severe leaks and damaged steel decking; and

                WHEREAS¸ the roof contains 4.3% chrysotile asbestos;

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby authorizes the Commissioner of Public Works to advertise for bids for the roof repair on the Glenville Highway Garage; and

                BE IT FURTHER RESOLVED, that all bids must be received in the Town Clerk’s Office, 18 Glenridge Road, Glenville, New York by no later than 10:00 AM, on November 6, 2006 and opened on November 6, 2006 at the Glenville Municipal Center, 18 Glenridge Road, Glenville, New York at 10:20 AM, and

                BE IT FURTHER RESOLVED, that the following funding for said project will be 01.00.5132.4109 Renovations.


Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico
        and Supervisor Quinn
Noes:           None
Absent: None
Abstention:             None

Motion Carried


RESOLUTION NO.209-2006

Moved by:       Councilman Quinn
Seconded by:    Councilman Bailey

                WHEREAS, Halloween will be celebrated on Tuesday, October 31st; and

                WHEREAS, it is the intent of this resolution to keep Halloween a safe day for the children trick or treating in Glenville,

                NOW, THEREFORE, BE IT RESOLVED that the date and time Halloween is to be celebrated within the Town of Glenville is from 4:00 PM to 8:00 PM on Tuesday, October 31, 2006; and

                BE IT FURTHER RESOLVED that the Chief of Police be and he hereby is authorized to print notices of "Safe Tuesday Halloween" and have them distributed to the Neighborhood Watch Groups, schools, churches, newspapers and at any other locations deemed appropriate.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico
        and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

RESOLUTION NO. 210-2006

Moved by:       Councilwoman DiGiandomenico
Seconded by:    Councilman Rosenberg

                BE IT RESOLVED that the Monthly Departmental Reports for September 2006 as received from the following:

                Assessor Department
                Building Department
                Dog Control
                Highway Department
                Justice Department
                Planning Department
                Section 8 Housing Payments
                Town Clerk's Office
                Water & Sewer Department

be, and they hereby are accepted, approved for payment and ordered placed on file.

Ayes:           Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico
                and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

RESOLUTION NO.-211-2006

Moved by:       Councilwoman DiGiandomenico
Seconded by:    Councilman Rosenberg

                BE IT RESOLVED, that the minutes of the meeting held on October 4, 2006 be and they hereby are approved and accepted as entered.

Ayes:   Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico
        and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

                The resolution regarding awarding the bid for the Water Treatment Plant roof replacement was tabled for discussion during the work session of October 25, 2006.

RESOLUTION NO. 212-2006

Moved by:       Councilman Rosenberg
Seconded by:    Councilwoman DiGiandomenico

                WHEREAS, the Town of Glenville completed a town wide revaluation for the 2006 assessment roll, and the Town Board believes it is in the Town’s best interest to keep its’ assessment roll at 100% of value; and

                WHEREAS, requests for proposals for annual updating assistance were sent to 5 (five) revaluation/appraisal service providers; with 3 (three) responding, Appraisal Consultants Inc. being the lowest bidder,

                THEREFORE BE IT RESOLVED, that the Town of Glenville accepts the proposal of Appraisal Consultants Inc. to perform the annual updating services for the 2007 assessment roll, according to the attached contract; and

                BE IT FURTHER RESOLVED, that the cost of the services to be rendered by Appraisal Consultants is not to exceed $37,000, less any per-diem charges that may be necessary. Increase budgetary expense account 01.1355.4500 funded by using town general fund balance of $37,000.

Ayes:           Councilmen Rosenberg, Quinn, Bailey, Councilwoman DiGiandomenico
                and Supervisor Quinn
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

New Business:

                Councilman Rosenberg – “We currently have a term that is expiring on our Board of Assessment Review.  What that entails is as part of this re-evaluation citizens have an opportunity to come in and file a grievance with the Town if they think their assessment is unfair or unequal to others.

                Essentially what we have is a committee that reviews those grievances.  We have a current member whose term expired September 31st and this vacancy needs to be filled for next year.  We do have some interest in it already.  Anyone that is interested we are going to be accepting resumes or at least an application until our next work session (10/25).  At that time we will review what we have and with any luck we will be able to appoint someone to this position at our next meeting.

                Please drop off resumes here at the town offices to my attention.

                Thank you to all of the department heads who also assisted us in some initial reductions before we had a look at it.  We had a lot of cooperation from pretty much everybody and I appreciate their efforts as well.  I think they put more into it then we did.

                We had to make some difficult decisions as we went along but we definitely had some help up front.”

                Supervisor Quinn – “I want to second that one.  We couldn’t do it alone.”

                Councilman Rosenberg – “The only other thing that I had, Mr. Supervisor was actually a question for you in regards to the joint meeting that we have with the Village of Scotia many months ago in regards to possibly collaborating on some of our town departments in a way so that we might each possibly save some taxpayer dollars or at the very least provide some better efficiency in either of our separate areas.

                I know when we sat down we decided that we were going to go back to our department heads and ask them for their ideas.  I was pretty sure we got cooperation from both the Town and the Village and the next step was for us to get together again.  Could you up date us on that or possibly try to get back to us by the next work session to try and decide where we are going with this if anything.

                All of the members of this board are still interested but I am not sure that the Village is on board with this.”

                Supervisor Quinn – “There is heavy campaigning going on in the Village amongst the Village Board, I would say I need to follow up on this one.  I have been spending an inordinate amount of time on budget.  I promise you all that by Wednesday’s meeting I will have a better answer.”

                Councilman Quinn – “I would first like to thank Mr. Turner for bringing that situation regarding the water purveyor to our attention.  Quite frankly that was a bit of a surprise to me and I think it rises to the level of us perhaps adding it to our agenda work session next week.

                I would also suggest, as did Mr. Turner, that we consult Mike Carr, as you folks know he has a wealth of hydrology expertise.  We should at least begin discussions on how we designate a person for that position because it is essential.”

                Supervisor Quinn – “I also appreciate that Mr. Turner brought these things up.  They have been discussed, this water purveyor idea and mandatory requirement, as he pointed out, has been discussed at the Intermunicipal Watershed Board, which is a County wide board of the five towns and the city and so the issue has been on the table at that level.  We have got to get it up and see that there is more action taken at the local level.

                For those of you who are not aware we are also at the Intermunicipal Watershed level trying to deal with tightening or enforcement requirements on any of the Zones 1, 2 or 3 of the Watershed and Violations of those and more importantly putting some teeth into it so that the fines for any of the violation of which Mr. Turner gave us a whole list of things that are potential in violations.  Any of those right now is not much of a deterrent.  We site somebody and the town has its own ordinances.  In the Town of Glenville we have adopted the Intermunicipal Watershed Ordinances themselves so we are hand and hand with those two, but as far as I am concerned and I am now the Chair of that group, we are trying to get the State law to be changed because a one-hundred dollar ($100) fine for somebody who’s doing things like this may not be a deterrent what so ever.”

        Motion to adjourn was moved by Councilman Rosenberg and Seconded by Councilwoman DiGiandomenico.

                The Town of Glenville Town Board Meeting was adjourned at 8:56 PM.



ATTEST:




______________________________
Linda C. Neals
Town Clerk