Town of Glenville
18 Glenridge Road, Glenville, NY 12302
ph: 518-688-1200
fx: 518-384-0140
Town Board Minutes 5/18/05
REGULAR MEETING OF THE TOWN BOARD
TOWN OF GLENVILLE
MAY 18, 2005
AT THE GLENVILLE MUNICIPAL CENTER
18 GLENRIDGE ROAD, GLENVILLE, NEW YORK


Present:        Supervisor Clarence W. Mosher, Councilmen, Peter V. Russo, Mark A. Quinn, Robert E. Bailey and James E. Denney

Absent: None

                Supervisor Mosher called the meeting to order at 7:30 PM.  Councilman Bailey gave the Invocation and Paul Holterman was asked to lead us in the Pledge of Allegiance.

                Supervisor Mosher asked the Town Clerk, Linda C. Neals, to call the roll.  Everyone was present and accounted for.

Town Council Reports:

                Councilman Russo – “On Thursday, May 12th, a press conference was held by the Consortium, which are the entities that are involved in the Public Safety Training Center to be placed here in Glenville.

                I want to take this opportunity to thank my fellow colleagues on the board for attending, Jim Denney and Mark Quinn and a special thanks to Supervisor Clarence Mosher for accepting the title to the land from the NYSDOT for the training center.

                Secondly, today at 2:30, I attended the dedication ceremonies of the Zone Five Police Academy, located now on Erie Blvd.  Our Chief of Police, Daniel Boyle and Deputy Chief Dominick Macherone were in attendance as well as roughly two hundred (200) officers and chiefs from all around the eleven (11) counties that are served by the academy.  The building housing the academy was named in honor of Senator Hugh Farley, who spoke about his relationship with the various police departments that were represented at this event and again the Police Academy is one of the entities involved in the Consortium.

                It was my privilege and pleasure to be there.”

                Supervisor Mosher – “Councilman Russo you are to be highly commended for your dedication.  Without your extra efforts this fire training center, which has become far greater than a fire training center, would not have been accomplished.”

                Councilman Denney – “I want to congratulate Councilman Russo for his efforts and all of the folks who were actively involved in that over the last number of years.  I have to tell you it was a pretty impressive press conference there is a lot of people who are obviously highly supportive and are really looking forward to that facility.

                I really don’t think there is enough buzz in the community yet about what that really means.  It’s really a tremendous thing.  I think a couple of people even made the comment this will be kind of a first in its kind type of facility in the country.  So, I think as people see that start to progress I think they are going to realize that Glenville is a pretty special place and it’s largely as a result of your efforts and those folks you have been working with over the last number of years.

                I have been involved in quite a few meetings over the last couple of weeks, one with the Supervisor this morning where we are talking still about how we are going to address the building department staff issues and I think that is going to come up in an upcoming work session.  I think there might be an opportunity there maybe to address some issues that we have in the engineering department as well which we talked about in the recent past.

                Now on the finance side I had a good meeting last week with the Supervisor and the Comptroller to talk about some financial issues.  Where we stand as far as reserves, start getting ahead of the curb as far as this year’s budget and I know that will be an upcoming work session topic as well.”

                Councilman Quinn – “With regard to planning and engineering, there will be a meeting held at the end of June to hopefully fine tune the application process for people who are about to undertake projects in our town.

                One thing that we are observing especially recently at many of the Planning and Zoning meetings is applicants either erroneously or deliberately are not producing documents, studies, etc. they need to to comply with our regulations.  We are going to make sure that we are on the same page with regard with that in the future.

                In my role as liaison to the Police Department we are having a series of meetings dedicated to the awards committee and this is something that fell by the wayside over the years, we have a great many awards on the books in the police department that have not been given for quite a few years and they cover a wide variety of rational but they are quite an honor and they are based on exemplary performance and I am very pleased to say that we are reinstating those again.”

                Supervisor Mosher – “Item number 5 is a public hearing on the proposed local law to amend the Vehicle and Traffic Local Law No. 1 of 1985.”

                Supervisor Mosher opened the public hearing at 7:42 p.m.

                Councilman Quinn – “This is a local law that specifies stop signs being erected at certain intersections and also changes in speed regulations as follows:

                41-2 STOP INTERSECTIONS to include:

        Intersections                           Stop Sign On            Entrance(s)

        Harlau Drive                            Maywood Drive           South
        E-Street                                Prestige Parkway                East and West
        Saratoga Drive                  Eltinge Place                   South
        Willow Lane                             Alder Lane                      South and North

                41-8 SPEED REGULATIONS to include:

B – A maximum speed limit of 35 miles per hour is hereby established within the Town of Glenville on the following county highways:

(17)    Baldwin Road (Schenectady County Road #49) from Swaggertown Road to Spring Road
(18)    Droms Road (Schenectady County Road #41) from Swaggertown Road to Charlton Road
(19)    Spring Road (Schenectady County Road #47) from Swaggertown Road to a point 1.0 miles northwest of Route 147.



41-8 SPEED REGULATIONS delete the following:

C – A maximum speed limit of 40 miles per hour is hereby established within the Town of Glenville on the following county highways:

(1)     Baldwin Road (Schenectady County Road #49) from Swaggertown Road to Spring Road
(4)     Droms Road (Schenectady County Road #41) from Swaggertown Road to Charlton Road
(7)     Spring Road (Schenectady County Road #47) from Swaggertown Road to a point 1.0 miles northwest of Route 147.

                Paul Holterman, Spring Road – “I am not sure I understood.”

                Councilman Quinn – “Your section of Spring Road, based on what your wife told me on the phone, where you live, is actually being reduced from forty (40) miles per hour to thirty-five (35) miles per hour.”

                From the hairpin turn all the way down to a mile up from Route 147, which is probably pretty close to the Glen Oaks’ entrance.”

                Mr. Holterman – “So it is going to be two separate speed limits on Spring Road?”

                Councilman Quinn – “Thirty-five (35) mph for the segment we just discussed and just the segment from one (1) mile up from Rte. 147 will remain at …

                Supervisor Mosher – “I think it makes it thirty-five (35) all the way…

                Mr. Holterman – “I think we all realize that if people see one speed limit they don’t look for any others and they keep up with what they see at first.

                I moved from Alplaus to Spring Road because I lived in a house that had two stories and I only have one story legs.  I bought that house and moved in in January ’01.  Since January ’01 I’ve bought three (3) mailboxes and the third one was just knocked down again.  There is something wrong with Spring Road.  I saw the guy who knocked down my mailbox and my newspaper tube plus a County sign saying “Driveway Ahead”.  He couldn’t really help that, that road is not designed well.  I saw where he went in and he went into a ditch, the road ends and seven (7) inches from where it ends the ditch begins.  Now that’s seven (7) inches where he could have just changed the station on his radio and down he went and he was going fast enough where he plowed right a long.

                Something more should be done.  The adjustment of the speed limit is a very good idea.”

                Supervisor Mosher – “Spring Road is a county road, Mr. Holterman, if you wish to write us we will pass along that information to Latch Schmidt.  It is a badly engineered road and they have deep ditches and those ditches should be covered over.

                I know they are going to be reconstructing or resurfacing Spring Road and I hope they do something about those ditches.  Those ditches are dangerous.”

                Joan Holterman, Spring Road – “This is not the first car that went into the ditch; it was the second car that went into the ditch.  The woman was knocked out completely and this man, I don’t think he knew where he was going because he went up over our driveway, pulled out the cement from our mailbox and threw it away.

                We know that the county is going to do some work on that road this coming summer.  I have been assured by the county that they are going to redo the road.

                Thank you very much for listening to us and if we need to write you a letter about the construction of the road we will.

                Thank you Mr. Quinn for returning my call so quickly.”

                No one else wished to speak; Supervisor Mosher closed the public hearing at 7:45 pm.

                The Privilege of the Floor was opened at 7:43 p.m.
                The following people exercised the Privilege of the Floor.

                Stanley Lee, 130 Johnson Road
                Virginia Graney, 209 Parkland Avenue

                No one else wished to speak; Supervisor Mosher closed the Privilege of the Floor.


Supervisor’s Comments:

                Supervisor Mosher – “I have several communications that I would like to read into the record.

Dear Supervisor and Members of the Board,

        We have resided in Alplaus since 1971.  We are in favor of Mr. Meyers project proposed for the intersection of Alplaus Avenue and Maple Avenue.  This project will provide the improvements that are needed to that area at no cost to taxpayers.

Sincerely,
Ted and Kathy Smith

                I thought long and hard about reading this one because it pertains to me, but I want to read it becomes it comes from a very near and dear friend of mine William Logan, Regional Traffic Engineer.  He has been in traffic safety for thirty-five (35) years and I have known him for thirty-three (33) of those years.

Dear Clarence,

        I would like to take this opportunity to thank you for your cooperation and support over the years, as together we have attempted to move traffic more safely and more efficiently along State highways in the Town of Glenville.

        I will be retiring from State services in mid May after 35 years of dedication to traffic safety, and I would be remiss if I failed to express my sincerest gratitude to you.  You have always exemplified how a politician should handle constituents’ concerns and have done so with exemplary grace and class.  You have also always treated me with professionalism and respect, and I will be forever grateful.

        Good luck in the future, Clarence, and may God bless you and your family along the way.

Sincerely,
William E. Logan

                We had a concern of a resident about Bancker Avenue and I would just like to read what the Superintendent of Highways/Commissioner of Public Works sent to each and every one of us.

Dear Supervisor and Council members,

        Please be advised that myself, Jeff Gemmette and Dana Gilgore reviewed the plans this morning.  The Town does own 40ft from edge of pavement on Bancker Ave.  In an effort to control the traffic pattern from Uncas Drive., the town will be installing guardrails on the small piece of land at the intersection of Uncas Drive. and Bancker Ave.

Andimo Coppola

                I would like to read the following summer schedule for work sessions and town board meetings:

        June 8th        Work Session    June 15th               Town Board Meeting
        July 13th       Work Session    July 20th               Town Board Meeting
        August 10th     Work Session    August 17th             Town Board Meeting

                We have just one Town Board Meeting a month in June, July and August.”

                Supervisor Mosher asked Kevin Corcoran to introduce two distinguished guests we have with us this evening from China.

                Kevin Corcoran, Town Planner introduced the guests, who were part of an exchange program developed by the Planning Association, from his seat in the audience therefore the microphone did not record him clearly enough to be transcribed into the minutes.

                Moving to the resolutions the following were acted upon.


RESOLUTION NO. 120-2005

Moved by:       Councilman Quinn
Seconded by:    Councilman Russo

                WHEREAS funding has been made available under through the Empire State Development Corporation (ESD) with the assistance of Assemblyman James Tedisco for the purchase of a Speed Trailer for use by the Town of Glenville Police Department; and

                WHEREAS the Town of Glenville is desirous of applying these funds in the amount of $10,000 to the purchase of a Speed Trailer for the Police Department for the purposes of increasing traffic safety in the community; and

                WHEREAS the Town Board of the Town of Glenville approves of the purchase of this equipment,

                NOW THEREFORE BE IT RESOLVED, that Clarence W. Mosher, Supervisor of the Town of Glenville is authorized to sign and execute the contract for the Town of Glenville grant award; and

                BE IT FURTHER RESOLVED that the Town of Glenville will purchase the necessary vehicle and be reimbursed for said expenses as per the terms of the grant agreement.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None
Motion Carried

Discussion…

                Councilman Quinn – “Some funding has been made available under the Empire State Development Corporation with the assistance of Assemblyman Jim Tedisco for the purpose of purchasing a speed trailer for the Police Department.

                It houses a little digital display which unfortunately for me slowed me down in my own neighborhood several years ago.  It is an excellent deterrent device and I urge we adopt it.”


RESOLUTION NO. 121-2005

Moved by:       Councilman Bailey
Seconded by:    Councilman Russo

                WHEREAS funding has been made available under a competitive grant process through the NYS Justice Department, through the Justice Court Assistance Program for funding with municipal court security projects; and

                WHEREAS the Town of Glenville is desirous of applying for available funding to assist with financing of the purchase of security related items for the Town Court, namely a safe, security cameras and (2) two security wands; and

                WHEREAS the Glenville Town Board approves the application for funding under the 2005 Justice Court Assistance Program,

                NOW THEREFORE BE IT RESOLVED that Clarence W. Mosher, Supervisor of the Town of Glenville, is authorized to sign and file the 2005 application for court security funding under the NYS Department of Justice.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

Discussion…

                Susan Lombardi, Grant Writer – “This grant application is to purchase some equipment for the court.  That would be a safe for the proceeds of the court, some of the cameras needed for the overall security system of the Police Department and in particular the court department during the proceedings here.

                Metal defecting wands which can be used in the course of the court proceedings or by the Police Department and in other locations and other times.”

                Councilman Russo – “The wands are hand held.”

                Ms. Lombardi – “Yes”

                Councilman Bailey – “No magnetometers?”

                Ms. Lombardi – “No magnetometers, no large equipment.”

                Councilman Denney – “I just want to make sure that in the future that we have the appropriate people at the work sessions because frankly I wouldn’t direct my questions to Sue, I would direct my questions to the folks in the Justice Department who want the grant to begin with.  I think it really was inappropriate that they were not in attendance at that work session last week.”


RESOLUTION NO. 122-2005

Moved by:       Councilman Denney
Seconded by:    Councilman Russo

                WHEREAS, the carpet at the Glenville Senior Center is in need of replacing due to wear and tripping hazards; and

                WHEREAS, quotes were obtained and compared to State Contract pricing available through Rochester Flooring Resource (RFR); and

                WHEREAS, RFR recently completed carpeting the Glenville, Municipal Center to the town’s satisfaction; and

                WHEREAS, the Scotia-Glenville Senior Citizen’s, Inc. and the Town Director of Human Services have agreed on style, color, base molding, etc,

                NOW, THEREFORE, BE IT RESOLVED that the Supervisor of the Town of Glenville is hereby authorized to accept the carpeting proposal of RFR, 19 Warehouse Row, Albany, NY dated 01/25/05 (quote is still valid) to provide new carpet tile, base, installation and disposal of old carpet for the sum of $6,612.71; and

                BE IT FURTHER RESOLVED, that the Director of Human Services is authorized to expend up to $7,000 of the budgeted amount of $7,500 for this work in order to provide for any possible additional necessary work, monies to be expended from account #01.00.7620.4500.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstention:             None


Motion Carried

RESOLUTION NO. 123-2005

Moved by:       Councilman Denney
Seconded by:    Councilman Russo

                WHEREAS, the Chief of Police has recommended the replacement of three (3) police vehicles and also recommends that the replaced vehicles be declared as surplus property,

                NOW THEREFORE BE IT RESOLVED, that the Chief of Police be and hereby is authorized to purchase three (3) vehicles at a cost not to exceed sixty-six thousand nine hundred-ninety four dollars and forty-five cents ($66,994.45); and

                BE IT FURTHER RESOLVED, that the vehicles being replaced be declared as surplus property after the receipt of the new replacement vehicles and the transfer of necessary equipment; and

                BE IT FURTHER RESOLVED, that such surplus vehicles shall be offered for sale upon such terms and conditions as the Chief of Police may direct; and

                BE IT FURTHER RESOLVED, that $33,500 be transferred from 02.00.9785.6000 to 02.00.3120.2000; and


                BE IT STILL FURTHER RESOLVED, that $33,500 be transferred in fund balance to 02.00.3120.2000.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

Motion Carried


Discussion…

                Councilman Quinn – “I think we are going to have to table this one and I will explain this especially to the Chiefs because they provided quite a bit of information to us.

                We discussed the merits of lease/purchase of these vehicles versus an out right purchase at our work session and our Comptroller was very helpful there, however this resolution still contains the old language.  The resolution in front of us contains the language only for the lease/purchase.

                So we are going to table it until the next meeting and we are going to reconstruct the resolution giving the language especially the amounts here don’t reflect purchase prices out right.  I will get together with you folks and take care of that for the next meeting.”

                George Phillips, Comptroller – “If you want me to I can make that change.”

                Councilman Quinn – “You can do that right now?”

                Mr. Phillips – “Yes”

        (The board was comfortable with that and acted on the amended resolution)


RESOLUTION NO. 124-2005

Moved by:       Councilman Russo
Seconded by:    Councilman Denney

                WHEREAS, by application dated April 28, 2005 and pursuant to Local Law No. 3 of 1974, Glendale Women’s Auxiliary2ND ANNUAL CARS-TRUCKS-MOTORCYCLES SHOW” has applied for a permit to conduct Outdoor Amusement/Entertainment at the Glendale Nursing Facility on Saturday, June 11, 2005, 10 am – 4 pm, with rain date Sunday, June 12, 2005; and

                WHEREAS, said application did include permission of the owner of the property on which said Amusement/Entertainment will be conducted, and the necessary insurance coverage; and

                WHEREAS, said application has been referred to the Chief of Police, Town of Glenville and the respective Fire Chief of the area in which said entertainment would be conducted and the Schenectady County Environmental Health Department, as required by Article II, Section C of said Local Law No. 3,

                NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Glenville that said application of the Glendale Women’s Auxiliary be and it hereby is approved, and

                BE IT FURTHER RESOLVED that the Town Clerk be and she hereby is authorized and directed to issue the required permit subject to all stipulations cited by the Chief of Police, the Alplaus Fire Chief and the Schenectady County Environmental Health Department.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstention:             None

Motion Carried


RESOLUTION NO. 125-2005

Moved by:       Councilman Russo
Seconded by:    Councilman Denney

                WHEREAS, by application dated April 16, 2005, and pursuant to Local Law No. 3 of 1974, Believers Fellowship Center, "GLENVILLE FAMILY FAIR”: has applied for a permit to conduct Outdoor Amusement/Entertainment at 304 Swaggertown Road, Glenville, NY 12302, Saturday, June 11, 2005. 10:00 AM – 4:00 PM; and

                WHEREAS, said application did include permission of the owner of the property on which said Amusement/Entertainment will be conducted, and the necessary insurance coverage; and

                WHEREAS, said application has been referred to the Chief of Police, Town of Glenville and the respective Fire Chief of the area in which said entertainment will be conducted and the Schenectady County Environmental Health Department, as required by Article II, Section C of said Local Law No. 3,

                NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Glenville that said application of the Believers Fellowship Center, “Glenville Family Fair”. be and it hereby is approved, and

                BE IT FURTHER RESOLVED that the Town Clerk be and he hereby is authorized and directed to issue the required permit subject to all stipulations cited by the Chief of Police, the Thomas Corners Fire Chief and the Schenectady County Environmental Health Department.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstention:             None

Motion Carried


RESOLUTION NO. 126-2005

Moved by:       Councilman Denney
Seconded by:    Councilman Bailey

                WHEREAS, many town departments experience an increased workload during the summer months due to construction activity, and

                WHEREAS, the newly implemented MS-4 (Municipal Separate Stormwater Sewer Systems) requirements add specific regulatory obligations on the Town of Glenville’s Engineering Department to map stormwater outfalls and perform system-wide analysis, and

                WHEREAS, the Planning Department also has additional project work to be performed including open space inventory, site analysis data collection, map production, etc., and

                WHEREAS, the Town has previously employed summer interns to assist in managing the workload of various departments with quite satisfactory results,

                NOW, THEREFORE, BE IT RESOLVED, that the Supervisor of the Town of Glenville is authorized to employ an Engineering/Planning Intern for the period of May 23, 2005 through August 31, 2005 at a pay rate of $10.00 per hour (no benefits) to work under the supervision of Dana Gilgore, Engineering Tech II and Kevin Corcoran, Town Planner, and

                BE IT FURTHER RESOLVED, that $3,500 be transferred from fund balance to 02.00.1440.1000 in support of this position.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

Motion Carried


Discussion…

                Councilman Denney – “There’s been an interview conducted although there is a bit of a wrinkle in that the first candidate doesn’t have a drivers license and that might preclude some of the work that needs to be done.

                Jamie is going to expand the search and I expect we will have somebody in fairly short order.  Essentially what we are doing here is that we are going to authorize the Supervisor to employ an intern without having a name in place because we are talking basically about a college student and if we wait too long we will only get them for six weeks.

                The other item is the funding.  We estimate it to be about $3,500 and it was decided …Jamie what were the fees?”

                James MacFarland – “Dana Gilgore suggested that public improvement monies that come in annually.  That is the income fund that would have to be transferred ultimately to the expense fund for the personnel item.”


RESOLUTION NO. 127-2005

Moved by:       Councilman Russo
Seconded by:    Councilman Quinn

                WHEREAS,  an easement within the Subdivision Plan-Bordeau Mixed Use PDD Subdivision, has been offered for dedication to the Town of Glenville for sewer/sanitary/utility purposes by Bordeau Builders, Inc., the owners of said lands as shown on a plan prepared by Gilbert VanGuilder Land Surveyor, PLLC, dated July 11, 2003; and

                WHEREAS, by notification dated May 17, 2005, Andimo A. Coppola, the Commissioner of Public Works of the Town of Glenville, has recommended acceptance of said easement for dedication for sewer/sanitary/utility purposes, in accordance with Town of Glenville specifications; and

                WHEREAS, Arkley L. Mastro, Jr., the Town Attorney, has ordered a policy of title insurance relating thereto;


                NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Glenville, in regular session duly convened, that upon notification from the Town Attorney that the title insurance policy has been issued, the Town Board agrees to accept the deed of easement and dedication of such within the Subdivision Plan-Bordeau Mixed Use PDD Subdivision, and directs the Town Clerk to record the same in the Schenectady County Clerk’s Office.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

Motion Carried


Discussion…

                Arkley L. Mastro, Jr. – “I want to point out that this acceptance for an easement for sanitary sewers not subject to permissive referendum and the second to the last paragraph should be stricken which recites that the resolution is subject to permissive referendum.”


RESOLUTION NO. 128-2005

Moved by:       Councilman Bailey
Seconded by:    Councilman Russo

                WHEREAS, certain parcels of land within the Subdivision Plan-Bordeau Mixed Use PDD Subdivision, known as Dover Place, have been offered for dedication to the Town of Glenville for highway purposes by Bordeau Builders, Inc., the owners of said lands as shown on a plan prepared by Gilbert VanGuilder Land Surveyor, PLLC, dated July 11, 2003; and

                WHEREAS, by notification dated May 17, 2005, Andimo A. Coppola, the Commissioner of Public Works of the Town of Glenville, has recommended acceptance of said parcel for dedication for highway purposes, upon the completion of construction of said roadways in accordance with Town of Glenville specifications and the filing with the Town of Glenville of a letter of credit in a sufficient amount to guarantee the top coat completion and any maintenance and repairs required to said roadways by the Town for a period of one (1) year after said roads are constructed and accepted by the Town; and

                WHEREAS, said letter of credit has been filed and the Commissioner of Public Works has indicated road construction has been completed to his satisfaction, subject to the above top coat application; and

                WHEREAS, Arkley L. Mastro, Jr., the Town Attorney, has ordered a policy of title insurance relating thereto;

                NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Glenville, in regular session duly convened, that upon notification from the Town Attorney that the title insurance policy has been issued, the Town Board agrees to accept the deed of dedication of the said road, to be known as Dover Place within the Subdivision Plan-Bordeau Mixed Use PDD Subdivision, and directs the Town Clerk to record the same in the Schenectady County Clerk’s Office.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

Motion Carried


RESOLUTION NO. 129-2005

Moved by:       Councilman Denney
Seconded by:    Councilman Quinn

                WHEREAS, the Town of Glenville has been awarded a $525,000 grant to cover 75% of the total cost ($700,000) of a 2 ½ mile sidewalk construction project involving streets and street segments in the vicinity of the Scotia-Glenville School campus, in both the Town of Glenville and Village of Scotia; and

                WHEREAS, an agreement is in place between the Town of Glenville and Laberge Engineering and Consulting Group for Laberge to conduct the surveying, engineering, and design work for the sidewalk project, at a cost not to exceed $48,000; and

                WHEREAS, an agreement is also in place between the New York State Department of Transportation (grantor) and Town of Glenville (grantee) approving the scope of the project and the selection of Laberge as the Town’s consulting engineer for this project; and  

                WHEREAS, the Village of Scotia and Scotia-Glenville School District have agreed, via resolutions, to split the local match/cost of both the surveying/engineering and construction components of this project, with the surveying/engineering element of the project amounting to a $4,000 contribution each from the Town, Village and School District; and

                WHEREAS, while the Town’s actual cost for the surveying/engineering component of this project is below the $10,000 threshold necessary for Town Board approval, the Town Comptroller has advised that a resolution is necessary for the Town’s selection of Laberge, since the total cost of Laberge’s services exceeds $10,000;

                NOW, THEREFORE, BE IT RESOLVED, that the Glenville Town Board hereby selects, retroactive to December, 2004, the Laberge Engineering and Consulting Group, located at 4 Computer Drive West, Albany, New York, as the consulting firm who will perform the surveying, engineering, and design work on the Town’s 2 ½ mile sidewalk project; and

                BE IT FURTHER RESOLVED, per the agreement between the Town of Glenville and Laberge, the cost for Laberge’s services are not to exceed $48,000.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

Motion Carried

Discussion…

                Councilman Denney – “Basically we’re all contributing an equal amount to this and this is basically tied in with the approvals we gave recently to the bonding.  I am curious to see how far we’ll get with those plans.  I know a lot of people are concerned about the cost but we need to keep the ball moving.”

                Councilman Quinn – “Is this portion of the project still a three way split between us, the district and the Village?”

                Supervisor Mosher – “Yes”


RESOLUTION NO. 130-2005

Moved by:       Councilman Quinn
Seconded by:    Councilman Denney

                WHEREAS, the Town Board of the Town of Glenville, at their meeting held on May 4, 2005, approved Resolution No. 111-2005 appointing the members to the 2005-2006 DARE Advisory Board; and

                WHEREAS, Carol Carpenter was removed as a member and appointed Liaison for the Village of Scotia,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville hereby rescinds that appointment and appoints Carol Carpenter, 210 First Street, Scotia as a member to the DARE Advisory Board; and

                BE IT FURTHER RESOLVED, that this appointment shall take effect immediately and will expire May 18, 2006.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstention:             None

Motion Carried

Discussion…

                Councilman Quinn – “Carol Carpenter has been a member on the board for ten (10) years and would like to remain as a voting member so we are going to reinstate her as a voting member.”


RESOLUTION NO. 131-2005

Moved by:       Councilman Russo
Seconded by:    Councilman Denney

                BE IT RESOLVED that the Monthly Departmental Reports for April 2005 as received from the following:

                Assessor’s Department
                Dog Control
                Highway Department - March
                Justice Department
                Police Department – March and April
                Receiver of Taxes
                Section 8 Housing Payments
                Town Clerk's Office

be, and they hereby are accepted, approved for payment and ordered placed on file.

Ayes:           Councilman Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

Motion Carried



RESOLUTION NO. 132-2005

Moved by:       Councilman Russo
Seconded by:    Councilman Denney

                BE IT RESOLVED, that the minutes of the meeting held on May 4, 2005 be and they hereby are approved and accepted as entered.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

Motion Carried


RESOLUTION NO. 133-2005

Moved by:       Councilman Russo
Seconded by:    Councilman Denney

                BE IT RESOLVED, that the minutes of the special meeting held on May 11, 2005 be and they hereby are approved and accepted as entered.

Ayes:           Councilmen Russo, Denney, Quinn and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            Councilman Bailey

Motion Carried

New Business

                Councilman Denney – “We spent quite a bit of time last week discussing and observing the issues with our equipment in the Highway Department and we also went into executive session to discuss it because there are potential liability issues.

                It seems to me based on what I heard in executive session but also in what we observed with the condition of the one vehicle it sounds like we are probably facing similar issues with much of our equipment going forward that we really might want to consider biting the bullet.  We have gotten some recommendations from the Efficiency in Government Committee in the past that we really should set up some equipment reserve funds.

                The reality is before we can do that you have to get your equipment up to par and our staff in the Highway Department has done a really good job of keeping our equipment on the road, like the 1987 truck mentioned above, that is 18 years of pretty hard use year round but particularly in the winter when you are plowing.

                In some of the follow up discussions, some of the Q & A that went on out there, it just seems to me that there is a lot of potential efficiencies as far as man hours, as far as possibly fuel and certainly maintenance and the new trucks would have the ability to make their run without going back as frequently to the highway garage to reload with salt or sand.

                So what I think we need to do is pretty expeditiously here make a decision on how many trucks do we want to purchase to get up to a good working level and then add on to, we are obviously going to have to finance that in some appropriate way which we can also discuss, but then bolt on to that when it comes to our budgeting getting a reserve plan in place so we don’t have to finance these future purchases in their entirety.  One of the things that Jeff Gemmette and Andy Coppola mentioned was, way back, at least a decade, they use to purchase one major piece of apparatus at the minimum each year and we just haven’t been doing that, which leads us to the position that we are in now.

                I know we were talking about two (2) before, I am very opened minded to substantially more than that if it makes sense.  The other thing that we keep saying is the increase in prices.  I think last year we paid one hundred and forty thousand ($140,000) this year pretty much the same vehicle coming in at about one hundred forty nine ($149,000).  Even with some finance costs involved I think with the savings we’d have with maintenance, more efficient operation financially this still works out to be a pretty good decision.

                I just wanted to throw that on the table because I think we do need to move pretty quickly.  A lot of people think, well it’s May what’s the rush?  If we have to order these and then get them worked on and even if we approved them next month we probably will already have a snowfall or two under our belt before we got everything on the road.”

                Councilman Bailey – “The Deputy Highway Superintendent has provided a summary, (copies of the summary were distributed to the board members) based on research that he has done of the cost of replacing the six (6) vehicles that are in the worst condition.  You have the bottom line figure there in the summary, if we were to order all six (6) of those at once based on the price as of today.”

                Councilman Russo – “We probably should put this down on the agenda for our work session.”

                Councilman Denney asked Jeff Gemmette to give a brief overview of the memo/summary that was passed out.

                Jeff Gemmette, Deputy Superintendent of Highways – “During the work session we just kind of picked a number of six (6) the question was asked, could we save any money if we purchased everything?  When I got the last of those numbers today but compared to the prices I provided to you last week to this week if we purchased all six (6) trucks we can save $32,750.”

                Councilman Denney – “So where it says here cost provided at 5/11/05 board work session, it’s not that we were talking about a quantity of five (5), we were talking about a quantity of one (1).”

                Mr. Gemmette – “At one at a time, right, the single axle at a $149,750 last week, if we purchased five of those they are going to sell them to us for $143,500.  The total on the six (6) you are saving $32,750 not to mention the maintenance repairs that are even tough to control at this point because a lot of things that break are major.  The two new trucks we have right now that we got in 2004 with the oils that they make today the engine only needs to be serviced every ten thousand (10,000) miles and the differentials every twenty-five thousand (25,000) to thirty thousand miles (30,000) where these older trucks we do every three thousand (3,000).  It’s costing us about three hundred and fifty dollars ($350) a service for us to do the work.  We service them at least three (3) times a year.  So you are saving that on every truck as well.”

                Councilman Quinn – “The difference in these figures simply represents a quantity discount?”

                Mr. Gemmette – “Yes, at today’s prices.  The price of steel is driving everything up.  These prices are good for about a month.”

                Councilman Russo – “How many options of funding would we be looking at?”

                Councilman Denney – “There is the lease/purchase option and then there is also the ability to go out and do a bond.

                What I want to stress is that’s all fine and good to make that decision.”

                Councilman Bailey – “You have to have the discipline to set money aside otherwise within a few years we’re looking at another big bulk purchase.”

                Councilman Denney – “How much time, Jeff, to use the six number, how many plow trucks do we have out on the road?”

                Mr. Gemmette – “Twelve”

                Councilman Denney – “Okay, essentially we have six (6) brand new and two (2) that are a year old and then we will still have four (4) that are what range in age?”

                Mr. Gemmette – “Nothing newer than a ’95.”

                Councilman Denney – “One of the things that we talked about was that it would be advantages to get on a cycle where we replaced these about every eight (8) years because we can still get sixty (60) or seventy (70) thousand dollars…

                Mr. Gemmette – “It was a twelve (12) year life cycle before you start getting into any trouble.”

                Councilman Denney – “Right, but if we sold it sooner than that I think that you had said we could probably sell it for pretty close to half of what we paid for it and not have that lasting hold of years of maintenance and expense.

                Based on those other four (4) not being replaced, how soon do we need to be replacing all four (4) of those?”

                Mr. Gemmette – “I think that we would have to get a plan together to start two (2) years from now, so in ’07 we should have money aside to buy one and if we can get in that cycle to replace one every year.  So you would have to set monies aside for ’07 and then ’08 to replace one truck a year.

                Actually after that you would get a free ride for a while because everything would be relatively new and then a decision would have to be made as to the ‘04’s, the new ones that we have now for how long you want to keep them, after eight (8) years if you want to see what kind of condition they are in.”

                Councilman Bailey – “They would be meeting your eight (8) year bogie at that point and then you could say that we are on a one truck a year diet for the rest of time.”

                Mr. Gemmette – “What has to be kept in mind is these trucks are much heavier and will last longer so their condition after eight (8) years is going to be much better.”

                Councilman Denney – “We really need to get the financial picture, a plan laid out for that next work session.”

                Motion to adjourn was moved by Councilman Russo and Seconded by Councilman Quinn.

                The Town of Glenville Town Board Meeting was adjourned at 8:56 PM.






                                                                ATTEST:




______________________________
Linda C. Neals
Town Clerk