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Town Board Minutes 11/03/04
REGULAR MEETING OF THE TOWN BOARD
TOWN OF GLENVILLE
NOVEMBER 3, 2004
AT THE GLENVILLE MUNICIPAL CENTER
18 GLENRIDGE ROAD, GLENVILLE, NEW YORK


Present:        Supervisor Clarence W. Mosher, Councilmen Peter V. Russo, Mark A. Quinn, Robert E. Bailey and James W. Denney

Absent: None

                Supervisor Mosher called the meeting to order at 7:30 PM.  Councilman Quinn gave the Invocation and Tammy Stocker was asked to lead us in the Pledge of Allegiance.

                Supervisor Mosher asked the Town Clerk, Linda C. Neals, to call the roll. Everyone was present and accounted for.

                Supervisor Mosher recognized the Participation in Government students in attendance.

Town Council Reports:

                No reports this evening.

                Supervisor Mosher – “Item number 5 is a public hearing on the 2005 Preliminary Budget.”

                Supervisor Mosher opened the public hearing at 7:32 p.m.

                George Phillips – “The first chart that is up here is a revenue chart.  The main component of our revenue, in any business or entity starts with revenue is property taxes.  That large blue circle on the chart is roughly half of our budget.  Two million of that 7.7 million dollars is actually a flow through to the fire districts in the Town, so there is really 5.7 million of property taxes here.

                We have a number of other revenues that are fairly fixed.  We have sales tax that comes to the County and then projected flat, including Metroplex of about 2.4 million.  So that is the bulk of the two revenue streams.

                In addition to that we have state aid from New York State, which is $900,000 so of our 15.4 million dollar budget you can see that we have explained three quarters of it with those components.  Now state aid for this year’s budget is up approximately $250,000 in the mortgage tax alone.  We have in past years forecasted a conservative low sales tax number not knowing what interest rates are.  We have two plus years of interest rates being at a certain level that is generated for example this year $900,000 of sales tax revenue.  We have noticed a slight drop up on the trend, but we are still taking the feeling that that is a prudent or appropriate budget at approximately $650,000 in mortgage tax.

                Now, if interest rates were hypothetically to go above seven percent for mortgages that number would fall very quickly with very little warning.  We are not anticipating that, it is very hard to project interest rate numbers and we are not trying to say that we know what interest rates are going to do, but that is a rule of thumb that people have published in articles of the financial community.

                In addition to that we have approximately 1.4 million dollars in revenue in water.  The water usage fees that go out to our community in the June time period is what comprises that revenue.  That revenue is the revenue that has to pay for the operating expense for water from July to December and than January to June of the subsequent year as far as their operations because they are on a kind of cash flow timing, which is slightly different then our January to December timing.

                We do get a couple hundred thousand in franchise fees, which is our five percent share of our cable fees in our town.  We are envisioning going after an audit process that the Town of Rotterdam is also going to do with the Troy and Banks and potentially recover some money there.

                That is essentially the main items of revenue for this year.  We have some flow through revenues to the City of Schenectady for sewer which has gone up also, but that is the main part of the 15.4 million.

                The 15.4 in revenue obviously translates into a 15.4 in expenditure.  The components of our budget for expenditure are broken into five major categories of expenditure.  Obviously we talked earlier about water revenue.  The fire revenue that we collect approximately 2 million dollars, the volunteers as well as Fire District 4 and disperse it to those entities, so it is a pass through entity we don’t really actually manage the expenditure.  Our water and sewer revenue is growing substantially because we have a flow through of expenditure this year with the City of Schenectady that processes our sewage with our new sewer nine sewage piping system.

                Other than that we have Highway, which is about 2.7 million dollars of the expenditure.  We have Police, which is about 3.1 million dollars this year and dispatchers for about $800,000 roughly and then the General and Administrative components with the Town, all of the Town General activities.  The smaller components are Building and Ground Maintenance and Drainage Districts with a significant change from last year we added just a couple of these things and we have about four or five of them in various degrees of approval and review and insight.

                Key drivers for expenditure this year, obviously salary is in the hundreds of thousands range for each of these major funds.  There is one hundred for highway, easily a hundred for police between dispatch and general administration there is another hundred in there in terms of impact on our budget for salaries.  Benefits for health insurance also cuts based through there by person that is approximately $130,000 impact to our budget.

                We do have a re-evaluation but only the debt service on the re-evaluation so that is approximately $70,000 in the general administration budget this year.  Sewer and Water we are estimating $100,000 payment to the city, we also have $70,000 sewer payment that we have to pay the County for towns and county funding.  One thing that has increased in the sewer is we have grossed up about $100,000 of interest expense we’re being reimbursed by the State but to more closely present that budget to you there is an extra $100,000 going through the Town’s hand in effect because they are giving us the benefit of paying it on our behest.  What this doesn’t show is the HUD activity with the Town, it doesn’t show the millions of dollars of Capital Projects except for the debt service on those Capital Projects and maintenance as the projects are coming into fruition and that is also important to realize but while you are seeing a 15.4 million dollar budget expenditure we have at any given point and time anywhere from three to nine million dollars of Capital Projects being managed and generated to benefit the Town.”

                Councilman Quinn – “Let me just refer back to the revenue side for just a moment.  George, you indicated that there has been a favorable variance for the past two years in the mortgage tax line item, which you said that is starting to trend the other way.  Have you forecast how much of an impact that is going to have in the next year or two?”

                Mr. Phillips – “If I could forecast interest rates I wouldn’t be up here, I would be on Wall Street.

                It is very hard.  I know that there is a metric that we have to drive against for seven.  I know that there is a trend that it is in fact going down.  One thing that I notice in our Town that I think is a little bit different than Rotterdam and Niskayuna and we are all different is that we have a lot of open space.  In addition to that we have just invested in a seven million dollar sewer hook-up process for our Town as well as we are updating our water system for seven million.  Now the adage is you build it and they will come some of that I think is true to our Town’s entity.  There is some level of construction for new housing that is obviously jumping on the band wagon to take advantage of water and sewer services.  How quickly that happens is very hard to gage, very hard to estimate.  They come and go with interest rates; they come and go with the economy.  I don’t have a good model for that unfortunately.”

                Frank Quinn, Ridge Road – “I am curious and I am sure the public would like to know, do we have an estimated year-end calculation on the budget in the sense of two things.  One the unexpended revenues for the year end since seventy/seventy-five percent of the budget is paying benefits, I am sure we can encumber those through the rest of the year and say what is the number that we are anticipating would be the surplus and or the deficit, which ever way that goes.  Some way between now and the passing of the budget if it is not available tonight can we get a figure that we can all track?  That is for this year’s excess or deficit which ever the case may be.

                Number two, I am not sure I read right so we have all been quoted in the newspaper so I am asking for clarification.  With the adjustment at the last board meeting of amount of unexpended funds that you want to put up against tax levy for this year are we still looking at, what is the percentage of tax increase for the citizens in this projected budget.’

                Supervisor Mosher – “Minus 2.47%.”

                Mr. Quinn – “So, a cut in taxes this coming year of 2.47% based on the increases in the unexpended funds, so the gross for the year as it stands now minus two as it stands now.”

                Valerie DiGiandomenico, Via DelZotto Dr. – “I would like to commend the Board for doing what is right and voting not to increase taxes for 2005 in view of a potential three million surplus at the end of the year.  We support your informed decisions and not rubber stamping everything as presented.

                After review the appropriation section of the Preliminary Town Budget I would like to comment on some of the items.

                Fees for Services and Contractual expenses add up to over one quarter of a million dollars.  This is in addition to the regular Town payroll.  There are also quite a few new items which hopefully is not a way to hide additional funds.  In keeping it brief I would like to point out a few of the glaring budget hikes such as under Comptroller as $20,000 increase from 03 for personal services.  Under Tax Collector a $21,950 increase from 02, plus a new item for part time for $4,370.  Under Town Clerk an increase in personal services of $27,497 from 03.  Under Dispatchers supplies went from $5,300 in 03 to double $10,700.  Under Highway Superintendent personal services in 03 of $70,000 to $180,000, more than double.  Under adult activities a new item of personal services of $60,000.  Under Police Department, equipment, supplies and materials add up to approximately $100,000.  These usually are small item amounts and should be look into for receipts and justification.  Under Safety and Building, fuel went from $1,213 in 03 to a proposed $4,000 almost four times.  Gas has not gone up by a factor of four.  Under Snow Removal, gas, grease etc was $15,405 in 03 with a proposed $63,970 an increase of four times.  Finally under General Repairs, gas and grease went from $6863 in 03 to a proposed $63,970 more than ten times.  I hope we are not being greased.  These are just a few items that I have brought to your attention in the hand out.  Please consider them before approving the final 05 budget.”

                Penny Pajak, One Homestead Road – “I’d like to visit areas and present them as opportunities to save money.  Some of you have heard these in the past and to some of you these are new.

                First I would like to say Congratulations to Jim Denney, the right man, the right place, the right time.  Good Luck.  Thanks to the Board for having the courage to develop an alternate budget that reduces the taxes.  For too long, our pattern has been yo-yo budgeting based upon fuzzy math and it is time to get back on a level playing field.  You did the right thing with the preliminary budget and we taxpayers really appreciate your efforts.

                I have some areas that I’d like to just discuss and I will keep it brief.

                Number one is company cars.  Other than highway and water department managers responding to a crises, there is really no reason to maintain a fleet of town cars.  Consider instead reimbursing mileage via federal guidelines or explore creating a town car pool ensuring vehicle use for business functions only.  The commute to the office is something most of us do in our personal vehicles and it goes with the territory.  If a job function requires a vehicle during work hours, either reimburse or have an auto pool.

                Number two is outsource the payroll function.  There is no reason to have a full time employee dedicated to this job when it can be done better and cheaper by outsourcing.  This does not mean that an individual must lose their job, instead the employee could be deployed where needed, to the assessors’ office, the town clerk or receiver of taxes as their workloads warrant.

                Number three – consider hiring a full time professional Town Manager to run the town and give this individual a reasonable contract and job description.  The management of a town this size in the midst of a growth phase should be in the hands of a paid professional.  This will enable the Town Board to make informed decisions with clear documentation provided in a reasonable time.  It is an unreasonable expectation to think this town can be adequately managed by a part time elected official.  There is just too much going on.  Consider, too, the Town Manager to also fulfill the role of Office Manager to work with our many employees in an oversight capacity for day to day activities such as maintaining time sheets, for example.

                Number four – Please find money in the budget to televise the Town Board meetings.  It is the least you can do for the citizens of this community.  Do not forget government of the people, by the people, for the people and your responsibility to be accessible to the people.  Well-intended volunteers had provided this function but the responsibility rests with the town and the money is there to provide this service and I ask you to do it now.  I do not know what you are waiting for.

                Number five – Pay attention to the reserves, dedicated AND designated, and make sure we are never again in a budget catastrophe as we have endured these past few years.

                Number six – Empower your Police search committee to bring us the best person out there to run this department whomever he or she may be.  And be watchful of the dollars spent on management salaries in relationship to their duties and responsibilities and give merit increases based upon performance, not longevity.

                Number seven – You will be looking at union contracts next year.  Pay particular attention to the consultant you employ to negotiate your benefits.  Make sure they are neutral and do not financially gain from the plans tailored for the town.  And please do away with the co-pay reimbursement for prescription coverage.  As you know, I am a pharmacist in pharmacy benefit management and what I do is to suggest clinically appropriate and financially affordable healthcare solutions for our clients.  We represent millions of covered lives and thousands of employers and I queried my clinical colleagues to see if any account was structured like the Town of Glenville.  The answer is no.  In this age, the burden of insurance must be borne in part by the consumer and if the consumer wants the high-ticket therapies, they must be prepared to pay their fair share.  To do less than that is to be fiscally irresponsible. Your policy in the town is far too generous by all current standards.

                Number eight – Perform a town inventory so that you know once and for all what this municipality owns and just what it is paying for.

                Number nine – Work now with the Village of Scotia and explore all areas for consolidation.  The time is now to find ways to work together find common areas and move forward with shared solutions.  You can begin by helping them with their Fire Department Building situation.  By working together, you will send the message that the Town of Glenville is open for business.

                Number ten – Work with the EIG committee to continue to strive for the best this community can provide.  These talented individuals have already found ways to bring efficiencies that save money and this talented non-partisan committee has never backed down from their duties.  Congratulations to them for never accepting “because we’ve always done it this way” as an answer but instead pursued solutions even though at times it might have been uncomfortable.  And ask them to do more.  They bring a multitude of experience to the discussion table.”

                No one else wished to speak; Supervisor Mosher closed the public hearing at 7:55 p.m.

                The Privilege of the Floor was opened at 7:56 p.m.
                The following people exercised the Privilege of the Floor.

                Richard Kasko, 36 Saratoga Road – Fire Chief, Scotia Fire Department
                Virginia Graney, 209 Parkland Avenue

                No one else wished to speak; Supervisor Mosher closed the privilege of the floor at 8:00 p.m.

Supervisor’s Comments:

                Supervisor Mosher – “Yesterday was a holiday, but some of us worked.  Kevin Corcoran, Town Planner, gave a presentation on the Town Center Plan at a Transportation and Planning Conference at 9:00 am.

                Congratulations are in order for Councilman Denney for his election on yesterday.  He is completing a term after his appointment earlier this year to fill out the term that Arkley Mastro held.  Again, congratulations.”

RESOLUTION NO. 251-2004

Moved by:       Councilman Bailey
Seconded by:    Councilman Quinn

                        A RESOLUTION approving preliminary capital expense budgets of Water District No. 11 of the Town of Glenville and Extensions No. 1 thru 26 for the year of 2005.

                 BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF THE TOWN OF GLENVILLE, NEW YORK:

                SECTION 1.  The Town Board of the Town of Glenville as Commissioners of Water District No. 11 hereby adopts the following preliminary capital expense budget of Water District No. 11 and it’s extensions of the Town of Glenville for the calendar fiscal year 2005:


        Appropriations:
        Charges of Paying Agents and miscellaneous
                expenses in connection with payment of
                principal and interest...................................……$    16,000.00
        Increase of Facilities for Water District
                No. 11 and Extensions (Redemption of Bonded Debt)
                Principal Due 6/15/05...................................…..$  115,000.00
                Interest Due 6/15 and 12/15/05 .....................    $ 184,137.00

        Bond Anticipation Note/Principal.
                        (Increase in facility for Water Distr. 11)                     $ 279,000.00
        Bond Anticipation Note/Interest.
                        (Increase in facility for Water Distr. 11)                      153,880.00
                                                Total Appropriations      $ 748,017.00

        Estimated Revenue:
        1)  Income from temporary investment of assessment
                for benefit for debt service..................................  $   5,000.00
        2)  Income from contracts with users outside Water District
                No. 11 and Extensions, exclusive of water rents
                paid by such users and exclusive of Charlton,
                Ballston and Rexford Water District charges. ……..         - 0 -
        3)  Reserve for bonded debt.................................…….   $289,000.00


        Less Equivalency Charges:
        4)  Charlton Water District............ .$  19,358.00
        5)  Ballston Water District.. ………       64,061.00
        6)  Clifton Park..................   ……       28,471.00
                                                Total Equivalency Charges    $ 111,890.00

        Net amount to be raised by assessment for
        benefit (based on assessed value and on front
        footage) for capital expense budget for Water
        District No. 11 and Extensions............................…………… $347,127.00
                                                        Total Revenue           $748,017.00

                SECTION 2.  (a)  A proposed assessment roll has been prepared for raising funds for the above preliminary capital expense budget of Water District No. 11 of the Town of Glenville and Extensions Nos. 1 thru 26 thereof, including the apportionment to said Extensions Nos. 1 thru 26 of their respective share of the water supply and transmission and distribution lines;

                                (b)  Computation of assessments based on assessed value of real property:

                Portion of debt service to be paid by assessments based on assessed value on real property:

        Transmission lines, water supply and treatment:
        Gross expense (Section 1 of Resolution
                facilities (Section 1 of Resolution)...................……..…..-$ 5,000.00
        Total debt service for transmission lines,
                water supply and treatment.....................…........…….$743,017.00

        Rate for Water District No. 11, Extensions,
        1 thru 25 and Charlton Water District, Ballston
        Water District and Rexford Water District
        based on aggregate full value of ..................……       $ 1,416,984,784.00


                SECTION 3.  The assessment roll for Water District No. 11 and Extensions Nos. 1 thru 26 thereof, as mentioned above, shall be filed with the Clerk of the Town Board.


                SECTION 4.  AND BE IT FURTHER RESOLVED that the following Extension/District levy adjustments shall take place as mentioned above:
a.)     Extension 17/22 owes District 11 $16,348.  This will be paid in installments of $8,174.00 in 2005 & 2006.

                SECTION 5.  This resolution takes effect immediately.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

        Motion Carried

RESOLUTION NO. 252-2004

Moved by:       Councilman Bailey
Seconded by:    Councilman Denney

                A RESOLUTION approving a preliminary capital expense budget of Water District No. 8, Extension No. 2 for the year 2005.

        BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF THE TOWN OF GLENVILLE, NEW YORK:

        SECTION 1.  The Town Board of the Town of Glenville as Commissioners of Water District #8 hereby adopts the following preliminary capital expense budget of Extension No. 2 of Water District #8 of the Town of Glenville for the calendar fiscal year 2005.

        Appropriations:
        Redemption of Note to Water District #8
           outstanding in the amount of $2,500.........……….$1,250.00
        Interest due 7/22/05 on redemption of note to Water Distrct #8
           Anticipation Note in the amount of $3,750....…………113.00
        
        Amount to be raised on benefit plan..............……… $1,363.00

        SECTION 2. A proposed assessment roll shall be prepared for raising funds for the above preliminary capital expense budget of Extension No.2 of Water District #8 pursuant to the benefit unit basis set forth in the engineering plan for said water district extension.

        SECTION 3.  Said benefit unit plan provides for the assignment of one (1) benefit unit to each individual parcel of land.

        COST PER BENEFIT UNIT             $1,363.00  =   $273.00/BU
        Number of Benefit Units                      5
        Annual Charge Per Benefit Unit       $273.00

        SECTION 4.  The proposed assessment roll for Extension No.2 of Water District #8 shall be prepared and the appropriate extensions made thereon pursuant to this resolution and such proposed assessment roll and the estimate of income and expenditures shall be filed with the Clerk of the Town Board.
        SECTION 5.  This resolution takes effect immediately.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

        Motion Carried

RESOLUTION NO. 253-2004

Moved by:       Councilman Bailey
Seconded by:    Councilman Denney

                        A RESOLUTION approving a preliminary Capital expense budget of the joint Acorn Drive and Woodhaven Sewer Districts Waste Treatment Plant for the year 2005.

                BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF THE TOWN OF GLENVILLE, NEW YORK:

                SECTION 1.  The Town Board of the Town of Glenville as Commissioners of the joint Acorn Drive Sewer District and Woodhaven Sewer District hereby adopts the following capital expense budget of the joint Acorn Drive Sewer District and Woodhaven Sewer District Waste Treatment Plant of the Town of Glenville for the calendar fiscal year 2005:

        Appropriations:
        Redemption of bonded debt 5/15/05    ......................  $20,000.00
                (4)    $1,488           (6)   $18,512

        Interest due on 5/15/05 and 11/15/05 .......................   12,740.00
                        TOTAL APPROPRIATIONS…………………..$32,740.00

        Redemption of bond anticipation note (BAN)
        on 4/01/05 of  $725,000                                         25,000.00
        BAN interest on 4/01/05 on $725,000                               8,400.00
                                                                              $33,400.00

        Total amount to be raised on benefit plan                      $66,140.00

        Estimated Revenue:

        Interest Earned .............................................................   1,000.00
        Appropriated Fund Balance ...........................................           0.00
                                                                                    1,000.00

        Amount to be raised on benefit plan .............................    65,140.00

                SECTION 2.  A proposed assessment roll shall be prepared for raising funds for the above preliminary capital expense budget of the joint Acorn Drive Sewer District and Woodhaven Sewer District Waste Treatment Plant pursuant to the benefit unit basis set forth in the engineering plan for said sewer districts.

                SECTION 3.  Said benefit unit plan provides for the assignment of two (2) benefit units to each individual parcel of land and the assignment of three (3) benefit units to a single family house for a total of five (5) benefit units for a single family house and lot.


                Cost Per Benefit Unit           $65,140.00    =    $53.84/BU
                Number of Benefit Units             1210

                Annual Charge Per Single
                Family Residence                        $ 53.84 x 5   =    $269.20

                SECTION 4.  The proposed assessment roll for the joint Acorn Drive Sewer District and Woodhaven sewer District Waste Treatment Plant shall be prepared and the appropriate extensions made thereon pursuant to this resolution and such proposed assessment roll and estimate of income and expenditures shall be filed with the Clerk of the Town Board.

                SECTION 5.  This resolution takes effect immediately.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

        Motion Carried

RESOLUTION NO.254-2004

Moved by:       Councilman Bailey
Seconded by:    Councilman Denney

                A RESOLUTION approving a preliminary capital expense budget of Sewer District No. 9 for the year 2005.

        BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF THE TOWN OF GLENVILLE, NEW YORK:

        SECTION 1.  The Town Board of the Town of Glenville as Commissioners of Sewer District #9 hereby adopts the following preliminary capital expense budget of Sewer Districting of the Town of Glenville for the calendar fiscal year 2005.

        Appropriations:
        Redemption of Bonded Debt………………………..………………$154,464.00
        Interest due & administration fee on renewal of Bond Note in the amount
        On 04/01/2005 and 10/01/2005…………………..…...………..$107,120.27
        Amount to be raised on benefit plan..............………………..…$261,584.27

        SECTION 2. A proposed assessment roll shall be prepared for raising funds for the above preliminary capital expense budget of Sewer No. 9 pursuant to the benefit unit basis set forth in the engineering plan for said sewer district.

        SECTION 3.  Said benefit unit plan provides for the assignment of one (1) benefit units to each individual parcel of land per the engineering plan.

        COST PER BENEFIT UNIT             $261,584.27  =   $48.64/BU
        Number of Benefit Units                   5378.25
        Annual Charge Per Benefit Unit          $48.64

        SECTION 4.  The proposed assessment roll for Sewer District #9 shall be prepared and the appropriate extensions made thereon pursuant to this resolution and such proposed assessment roll and the estimate of income and expenditures shall be filed with the Clerk of the Town Board.

        SECTION 5.  This resolution takes effect immediately.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstentions:            None

        Motion Carried

RESOLUTION NO.255-2004

Moved by:       Councilman Quinn
Seconded by:    Councilman Denney

                WHEREAS the Town Board of the Town of Glenville at its April 21st, 2004 meeting did approve the hiring of two Public Safety Dispatchers to fill vacancies that existed in our Communications Section; and

                WHEREAS an Interview Committee did convene on June 3, 2004, conducted interviews with candidates and made recommendations for this position; and

                WHEREAS a vacancy has remained due to dispatchers leaving to relocate to other jobs and positions; and

                WHEREAS the 2004 & 2005 Communications Budget contains adequate funding for this position,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville acknowledges the hiring of Barbara A. Bischoff, 17 Van Buren Lane, Glenville as a Public Safety Dispatcher with her date of employment starting on October 18, 2004 to fill this vacancy; and

                BE IT FURTHER RESOLVED that the compensation for Barbara A. Bischoff be as set forth in the current C.S.E.A. Contract for town employees.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstention:             None

Motion Carried

RESOLUTION NO. 256-2004

Moved by:       Councilman Quinn
Seconded by:    Councilman Bailey

                WHEREAS traffic safety and enforcement continues to be a priority and focus in the Town of Glenville; and

                WHEREAS a key traffic safety initiative by law enforcement agencies across the State involves the Child Passenger Safety Program which provides for education, training, certified child safety seat check events and installation; and

                WHEREAS the Town of Glenville Police Department now has three certified training technicians to offer this program to the residents of our community; and

                WHEREAS the Town of Glenville has applied for a third year grant funding and has been awarded and annual grant in the amount of $6,800.00 by the State of New York Governor’s Traffic Safety Committee & Department of Motor Vehicles to participate in the statewide “CHILD PASSENGER SAFETY PROGRAM”; and

                WHEREAS the grant period for this program is from October 1, 2004 through September 30, 2005; and

                WHEREAS the goal of this traffic safety initiative is to provide education, child safety seat installation & seat replacement to further reduce injuries to the children across New York State; and

                WHEREAS this grant will not require matching funds by the Town of Glenville,

                NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Glenville authorizes the Town Supervisor to sign into the Grant Agreement with the State of New York Governor’s Traffic Safety Committee to authorize the Town of Glenville Police Department to participate in this initiative.

Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstention:             None
Motion Carried


RESOLUTION NO.257-2004

Moved by:       Councilman Bailey
Seconded by:    Councilman Quinn

                WHEREAS, the Commissioner of Public Works and Chief of Police have recommended the sale of replacement equipment and to hold a public auction to sell said equipment; and

                WHEREAS, in accordance with Highway Law §142 the town superintendent may with the town board approval sell any machinery, tools, and equipment which are no longer needed or which are worn out or obsolete;

                NOW, THEEFORE, BE IT RESOLVED, that the Town Board of the Town of Glenville hereby declares the following equipment as surplus;



1995
Chevy Caprice
1G1BL52P3SR142762
Runs, poor condition
Police Dept
2001
Ford Crown Victoria
2FAFP71W41X172106
Fair, working condition
2001
Ford Crown Victoria
2FAFP71W01X172104
Fair, working condition
1993
Ford Half Ton P/U
1FTEF15Y4PLA84941
Runs, poor condition
W/S Dept
1993
Ford Half Ton P/U
2FTEF26Y5PLA84942
Runs, poor condition
1977
Intl Paystar 5000 4WD
D3057GGB24843
Fair, working condition
Highway Dept
1984
Intl 2500 Dump
1HT2LTVN7EHA33614
Heavy Rust, poor condition
1981
Intl 2500 Dump
1HTCA2554BHA29070
Heavy Rust, poor condition
1983
Intl 2500 Dump
1HTCA558DHA14672
Heavy Rust, poor condition

                BE IT FURTHER RESOLVED, that the Commissioner of Public Works is hereby authorized to sell said equipment for market value or best offer price.


Ayes:           Councilmen Russo, Denney, Quinn, Bailey and Supervisor Mosher
Noes:           None
Absent: None
Abstention:             None

Motion Carried

New Business:

                Councilman Denney – “I have a request.  I am going to be on vacation the week after next and that is the week of our regularly scheduled board meeting and if possible what I would like us to consider doing is possibly adopting the budget prior to then.  I also think we need a work session maybe to review some of items that were brought up by some of the folks at the podium tonight.  In particular one that I would be in favor of doing is some more research on would be filming of the Town Board meetings so that those could be on public access again.  I know that we have all talked about that in the past and I think that we were all pretty supportive of that and clearly there’s still some other discussion items as far as reserves and that sort of thing.  We got some new information tonight.  Maybe we can schedule a brief work session sometime in the next week and then we can possibly adopt the budget at the next board meeting which would be next week anyway which is a work session.”

                Supervisor Mosher – “I thought we could do that on November 10th, discuss the budget.  Jamie would you like to explain about the video taping of this town board?”

                James MacFarland – “That would be my hold up.  I apologize to you gentlemen for that.  We did receive, when we sent out, an initial request for proposal in September, two proposals back.

                Varying degrees of expertise of the firms that would provide the service, actually firms might be an over statement in terms of the taping needs.

                Since that time we have had Channel 16, public access, submit a proposal and in conversation with Councilman Denney have been looking into whether or not school, Scotia Glenville and Burnt Hills in particular, perhaps there are budding videographers here who might also be able to assist.  I need to compile that information to you gentleman so you can make a decision on it.”

                Supervisor Mosher – “Can you have that ready by the next town board session?”

                Mr. MacFarland – “That would be a week from today. Okay.”

                Councilman Denney – “At least have a rough estimate of the cost.  I don’t think we have to make a final decision, but if we want to budget for it.”

                Mr. MacFarland – “I can have that number for you.  The range is $75 to $100 per meeting.  Calculate the meetings, some additional cost depending on other graphic services that we might be acquiring as we know there are some sound issues so there are a couple little items to work through but I can and will compile that for you.”










                Motion to adjourn was moved by Councilman Russo and Seconded by Supervisor Mosher.

                The Town of Glenville Town Board Meeting was adjourned at 8:17 PM.




                                                                ATTEST:



_______________________________
Linda C. Neals
Town Clerk